Position: Executive - Accounts Reporting to: Cluster Accountant Qualification and Experience: B. Com or M. Com / Having experience in Accounts Department Commercial Vehicle / Passenger vehicle industry Preferable / any candidate suitable to JD 1. Bookkeeping and Financial Record Keeping Maintain Financial Records: Assist in maintaining accurate and up-to-date records of all financial transactions, including sales, purchases, payments, receipts, and bank statements. Journal Entries: Assist with recording daily journal entries for the dealership's accounts, ensuring that transactions are posted correctly in the accounting system. Reconcile Accounts: Perform regular reconciliation of various accounts, including bank accounts, credit card statements, and supplier accounts, to ensure that all transactions are properly recorded and discrepancies are resolved. Accounts Payable and Receivable: Help manage accounts payable (AP) and accounts receivable (AR) by tracking outstanding invoices, processing payments to suppliers, and following up on overdue customer payments. 2. Invoice Processing and Billing Prepare Invoices: Assist in preparing and issuing invoices for vehicle sales, parts sales, and service-related transactions, ensuring that all necessary details (e.g., pricing, taxes, and discounts) are accurate. Monitor Payments: Track the status of invoices, ensuring timely payments from customers. Prepare reminders or follow-up notices for overdue payments. Vendor Invoices: Process invoices received from suppliers, ensuring that they match purchase orders, and update the accounts payable system accordingly. Credit and Debit Notes: Generate and process credit or debit notes for adjustments related to returned items, billing errors, or refunds. 3. Cash and Bank Management Cash Flow Monitoring: Assist in monitoring cash flow by ensuring that cash receipts are recorded accurately and deposited into the correct accounts. Bank Reconciliations: Help with monthly bank reconciliations, ensuring that all transactions are accounted for and identifying any discrepancies between the bank statements and internal records. Petty Cash Management: Maintain and reconcile petty cash balances, ensuring that small expenditures are tracked accurately and reimbursed as necessary. 4. Employee Benefits: Help in tracking employee benefits, reimbursements, or advances as part of the payroll process. 5. Assist with Financial Reporting Monthly Reports: Assist in preparing monthly financial reports, including profit and loss statements, balance sheets, and cash flow statements, to provide an overview of the dealership’s financial health. Tax Filings: Assist in preparing documents and reports for tax purposes, including sales tax, VAT, and other applicable taxes. Prepare Reconciliation Reports: Assist with preparing reconciliation reports for accounts, including reconciling supplier statements, customer accounts, and interdepartmental transactions. 6. Support the Accounting Team Assist with Audits: Provide support to auditors during internal and external audits by preparing requested documents, financial records, and statements. Data Entry: Ensure accurate data entry of financial transactions into accounting software, maintaining consistency and correctness in all financial records. Record Keeping: Maintain organized filing systems for all financial documents, such as invoices, receipts, contracts, and financial statements, ensuring that records are easily accessible. 7. Credit Control Customer Credit Management: Help monitor customer credit accounts and ensure payments are made in accordance with the dealership's credit policies. Chasing Payments: Assist in contacting customers with overdue accounts, sending reminders, and following up on unpaid invoices to ensure timely payments. Resolve Disputes: Assist in resolving any disputes related to customer billing or payments by working with the sales and service teams. 8. Financial Compliance and Internal Controls Compliance Monitoring: Ensure that all financial transactions comply with legal and regulatory requirements, dealership policies, and accounting standards. Internal Controls: Assist in the implementation and maintenance of internal control procedures to safeguard the dealership's assets and prevent fraud. 09. Assist with Budgeting and Forecasting Expense Tracking: Monitor actual expenses against budgeted amounts, identifying any significant discrepancies and reporting them to management. 10. Communication and Liaison Vendor Communication: Communicate with suppliers and vendors to clarify any invoicing discrepancies, negotiate payment terms, and manage the accounts payable process. Customer Communication: Communicate with customers regarding their account status, provide payment reminders, and handle customer inquiries related to billing or transactions. 11. General Administrative Support Administrative Tasks: Provide general administrative support to the accounting department, including handling calls, managing emails, and maintaining organized files. Assist Other Departments: Collaborate with other departments, including sales, service, and parts, to gather necessary financial information or resolve issues related to accounts. Job Types: Full-time, Permanent Pay: From ₹140,000.00 per month Benefits: Health insurance Leave encashment Life insurance Provident Fund
Key Responsibilities: 1) Inventory Management: Monitor and maintain stock levels of parts and components. Ensure accurate records of inventory using software systems. 2) Order Processing: Assist in processing orders for parts from customers or repair shops. This includes receiving orders, checking stock availability, and preparing shipments. 3) Customer Service: Provide support to customers and technicians by answering inquiries about parts availability, specifications, and pricing. Assist in resolving any issues related to parts. 4) Parts Identification: Help identify and source parts based on vehicle specifications, manuals, and customer requests. Utilize cataloging systems for accurate identification. 5) Receiving and Inspection: Receive shipments of parts, inspect for quality and accuracy, and ensure proper documentation. Report discrepancies or damages to management. 6) Sales Support: Assist in promoting parts and accessories to customers, helping to drive sales and meet targets. 7) Record Keeping: Maintain accurate records of parts transactions, sales, and inventory levels. Prepare reports as needed. 8) Collaboration: Work closely with service technicians, sales teams, and suppliers to ensure timely availability of parts for repairs and maintenance. 9) Safety Compliance: Follow safety protocols for handling parts and maintaining the storage area, ensuring a safe work environment. 10) Continuous Learning: Stay updated on new products, industry trends, and technological advancements related to commercial vehicle parts. Core Competencies : 1) Result Oriented 2) Analytical and Business Acumen 3) Team Co-ordination. 4) Customer Engagement Job Types: Full-time, Permanent Pay: From ₹14,000.00 per month Benefits: Health insurance Leave encashment Provident Fund Education: Diploma (Required) Experience: Parts : 1 year (Required) Location: Salem, Tamil Nadu (Required) Work Location: In person
The ideal candidate for this position should be a graduate, preferably with a diploma or a degree in mechanical or automobile engineering. You will be working in the Commercial Vehicle / Passenger Vehicle industry and will be responsible for managing warranty claims, ensuring documentation and record-keeping, policy compliance, customer communication, collaboration with service advisors and technicians, training and support, analysis and reporting, vendor liaison, cost management, and customer satisfaction. Your key responsibilities will include processing and reviewing warranty claims, ensuring compliance with manufacturer guidelines, communicating with customers about their claims, working closely with service advisors and technicians, analyzing warranty data, liaising with manufacturers and suppliers, managing warranty costs, and ensuring high levels of customer satisfaction. To excel in this role, you should be result-oriented, possess analytical and business acumen, have strong team coordination skills, and be adept at customer engagement. This is a full-time, permanent position with benefits including food provision, health insurance, leave encashment, and provident fund. The work location is in person. If you meet the qualifications and are ready to take on these responsibilities in the vehicle industry, we encourage you to apply for this position.,