3.0 - 5.0 years

3 - 5 Lacs

Surat

Work from Office

. Role Overview The HR Executive - Payroll & Compliance Management will be responsible for end-to-end HR Payroll & compliance operations for Company Employees (600+). This includes payroll processing, statutory compliance, client documentation, audit coordination, HR documentation, and coordination with internal teams and clients. Detailed Responsibilities 1. Timesheet & Attendance Management Verify timesheets submitted by deployed EHS personnel, signed by client representatives. Coordinate with the HR Onboarding & Coordination Team to ensure timely receipt of site timesheets. Track, sort, and archive timesheets for audit and payroll reference. 2. Payroll Processing Prepare payroll based on validated timesheets using manual Excel and HRMS software . Manage three payroll cycles. Submit final payroll (with remarks/approvals) to Management and Accounts by 6th of every month . Prepare Bank NEFT sheets and ensure their submission; visit banks if required for urgent processing. 3. Statutory Compliance (PF/ESIC/Insurance) Manage employee PF/ESIC registration , deactivation, UAN generation, and KYC through EPFO & ESIC portals. Track and maintain insurance records (where applicable). Generate and submit weekly, monthly, and quarterly compliance reports to internal management. 4. Client Compliance Documentation & Submission Prepare and customize compliance sets (PF challans, ECR, ESIC reports, muster rolls, salary sheets, etc.) as per client-specific formats over 100+ clients with varying requirements. Use MS Excel, Word, and PDF tools to compile and edit documentation. Submit all compliance documentation to clients by 16th EOD every month , aligned with invoicing timelines. Coordinate with the Accounts team to ensure compliance sets are dispatched alongside invoices. Handle soft copy submissions (via email or client portal) and hard copy courier dispatches with accuracy. Be prepared to travel to client sites when needed for submission, follow-ups, or portal uploads. 5. Compliance Follow-Up & Closure Track client acknowledgment/approval of compliance documents. Obtain formal clearance from clients to enable invoice release by the accounts team. Maintain records of submission and approval timelines for MIS and audit purposes. 6. Post-Payroll Responsibilities Generate payslips (manually or via HRMS) and distribute via email or Employee Self-Service (ESS) portal. Support employees with queries regarding deductions, tax, or statutory remittances. 7. Full & Final Settlements Track employee resignations or project closures. Prepare full & final settlements in Excel/HRMS, and submit to Accounts post management approval . Ensure compliance on exit documentation and final payment timelines. 8. HR Formalities & Documentation Prepare HR Letters: Offer Letter, Appointment Letter, Transfer Letter, Relieving Letter, Experience Letter, Warning Letters, etc. Handle joining formalities : Document collection CTC structure communication ID card issuance, Customer Site Gate Pass entry Process Employee induction and initial orientation Maintain both hard copy and soft copy of documents in organized, auditable formats. Ensure timely follow-up with HR Onboarding & Coordination team for missing or pending forms. Conduct fortnightly checks to ensure documentation completeness and CTC structure alignment. 9. Audit Coordination Represent the HR Onsite Division during: Internal audits (HR/Compliance/Finance) External audits (Statutory/Client audits) Ensure timely availability of employee documents, compliance records, and payroll logs. 10. General & Administrative Support Work closely with cross-functional teams (Recruitment, Accounts, Coordination) for smooth operations. Maintain all trackers, logs, and submission registers to support internal reviews and process planning. Suggest improvements to streamline the compliance lifecycle and reduce manual effort where possible. Key Skills Required Payroll Management (Excel & HRMS) Statutory Compliance (PF, ESIC, Labor Laws) HR Letter Drafting & Documentation Control Client-Specific Compliance Handling (100+ clients) MS Excel, MS Word, PDF Editing Attention to Detail & Deadline-Oriented Strong Coordination & Follow-up Skills Audit Preparedness Willingness to Travel Locally for Client Submissions

Posted 3 weeks ago

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