158 Personal Assistant Jobs - Page 6

Reports To : Managing Director Job Summary The Personal Assistant (PA) to the Managing Director plays a crucial role in supporting the executive in daily operations and managing schedules. This position requires exceptional organizational skills, a high level of discretion, and the ability to work in a fast-paced environment. The PA will act as a gatekeeper and liaison between the Managing Director and various stakeholders. Key Responsibilities Manage the Managing Directors calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize documents, reports, and presentations for meetings. Handle correspondence, including emails and phone calls, ensuring timely responses. Act as the primary point of contact for internal and external communications. Liaise with staff, clients, and other stakeholders on behalf of the Managing Director. Maintain confidentiality and professionalism in all communications. Assist in the coordination of special projects and initiatives as directed by the Managing Director. Track project deadlines and deliverables, ensuring timely completion. Prepare agendas and minutes for meetings, ensuring follow-up on action items. Organize logistics for meetings, including venue arrangements and catering. Conduct research and compile information relevant to the Managing Directors projects and priorities. Provide insights and recommendations based on findings. Oversee office supplies and equipment, ensuring everything is adequately stocked and functioning. Assist in creating a positive office environment. Qualification Bachelors degree in Business Administration or a related field preferred. 8+ years of experience as a Personal Assistant preferably in a corporate environment.

Post: Executive Assistant to MD Department: Operation Location: Mumbai-Goregaon Reporting To: Managing Director Key Tasks and Responsibilities: Executive Assistant Manage emails, information, and other communications; answer where possible highlight and prioritise those that need MD attention Plan and maintain MDs calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all his meetings Act as follow-up Manager across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed Type up notes, emails, presentations and reports; circulate and file information effectively Book transport and accommodation as and when required Attend Senior Leadership Team meetings, off-site quarterly days and other strategic meetings to take notes and action points Collaborate effectively with all staff, clients, and suppliers Provide good relationship management with the client Deliver timely and outstanding client satisfaction Exceptional organisational skills of self and others and ability to work without supervision Maintain 100% confidentiality, demonstrate diplomacy and tactfulness Use polished communication skills both verbal and non-verbal to influence and persuade Focus on business priorities and all functions to ensure client and other stakeholder satisfaction Ability to remain calm under pressure and manage conflicting priorities Strong Microsoft Skills for common apps Ability to take and record accurate notes/minutes in complex meetings Accountable and committed to the task in hand Constantly consider where we can ‘do better’ – be enterprising With integrity, honesty and openness Always act in the best interest of the client Approachable to clients and colleagues Excellent communication and interpersonal skills at all levels Open to new ways of doing things An ability to manage time and workload efficiently Willing to do whatever it takes to get the job done Experience At least 2 years of relevant professional experience Work Location: Mumbai-Goregaon Key Performance Indicators: Task Completion Rate. Schedule Management Efficiency Email Management Efficiency Call Handling Rate Executive Satisfaction Document Preparation and Formatting Quality Project Coordination Success Rate Confidentiality Compliance Qualifications: Graduate from a recognise university. Skills: Excellent written and verbal communication skills Planning, prioritisation and time management skills Excellent logistical skills – making arrangements for travel, complex diary management Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.

Manage MD’s daily schedule, calendar, and meetings Coordinate travel bookings, event planning, and appointments Handle confidential documents and internal communication Prepare reports, presentations, & minutes of meetings Required Candidate profile Female candidate with prior PA/EA experience preferred kaushal@capitalplacementservices.com Fill Up Google Form https://bit.ly/importantcandidates Call or whatupp 8370014003

Company -Tiles & Marbles Company for Gurgaon Post - EA/PA to MD Location - Gurgaon Sector-74A Salary - Up to 50k PM Education - Any graduate Manage Meeting, Calendar, Travel Booking, Email Drafting etc. Required Candidate profile send resume at kaushal@capitalplacementservices.com Whatsapp-9073207713 Fill Up Google Form bit.ly/importantcandidates

Roles and Responsibilities Provide administrative support to the CMD, including managing their schedules, organizing meetings, and preparing materials for presentations. Assist in the coordination and communication of personnel-related matters, including employee requests, HR policies, and internal communications. Coordinate and assist in organizing board meetings, executive team meetings, and other leadership gatherings, ensuring smooth logistics and follow-up.

Overview: The Administrative Assistant to the Marketing team will provide auxiliary support for the day-to-day needs of our growing Marketing team. This role requires a person who is highly resourceful and detail oriented to manage day-to-day tasks effectively and efficiently in a fastpaced environment. Areas of Support : • Scheduling: Provide calendar support as directed, including updating existing meetings and coordinating schedules in Outlook for future meetings with consideration for timelines and competing priorities • Meeting Planning: Partner with and assist the Marketing team Executive Assistants in preparing for various team meetings and initiatives through research efforts, drafting meeting communications and materials (presentations, documents, recordings, polls, printing, shipping, etc.); partner with administrative professionals across Zelis to help coordinate meetings in offices • Concur Travel Booking: Process Concur reservations as directed • Team Recognition: Send team birthday and anniversary announcements via the Marketing Team Social Space Viva Engage page according to Workday reports, Assist with employee gifting • Finance Reconciliation: Create, audit, and submit Workday expense reports for Marketing team leadership as directed; assist in processing invoices, POs, and reconciling credit card charges as needed • Resource Sharing and Maintenance: Act as a resource to the Marketing team for internal processes and information sharing; update internal documents and SharePoint pages and access; process Workday approvals; process meeting recordings and materials as directed • Technology Support: Troubleshoot non-time sensitive IT issues following Zelis processes and procedures Professional Experience and Required Skills : • 2+ years of experience in an administrative support role with a US-based company • Expert knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, including familiarity with Copilot • Excellent written and verbal communication skills • Highly organized and detail oriented; must be able to work in a paperless environment • Ability to quickly adapt to new technology and easily acquire new technical skills • Work discretely with confidential information • Must be proactive, accountable and have excellent judgement

Calendar Management Communication Management Meetings Organization, preparing Agenda, Minutes of Meetings and ensuring smooth execution with follow up. Document Management Expenses Management Required Candidate profile Events Planning for Conference, Meetings, Trade Shows, Government Follow ups & others. Confidentiality & Discussion in handling sensitive information matters concerning business & family.

Sales and Business Development: Actively engage in identifying and pursuing new sales opportunities. Assist in the entire sales cycle, from lead generation to closing deals. Develop and maintain a sales pipeline in coordination with the sales team. Client Management: Serve as a liaison between the founders and clients, ensuring excellent customer service and client satisfaction. Coordinate post-sale follow-up activities to maintain client relationships. Address client inquiries and resolve any issues in a timely and professional manner. Strategic Assistance and Growth Initiatives: Support the founders in strategic planning and execution of growth initiatives. Prepare comprehensive market analysis reports and business strategies. Team Leadership and Coordination: Coordinate with internal teams, ensuring alignment with business objectives and sales targets. Assist in team management, facilitating communication and workflow. Help organize and participate in team meetings, providing insights and feedback. Appointment and Calendar Management: Manage the founders' schedules, including sales meetings, client visits, and internal reviews. Travel and Event Coordination: Plan and accompany founders on business trips specifically aimed at client acquisition and relationship building. Coordinate logistics for sales presentations and client meetings. Presentation and Meeting Participation: Assist in creating sales presentations and pitch materials. Represent the founders or accompany them in high-level sales meetings and negotiations. Administrative Support: Handle routine administrative tasks, ensuring the smooth operation of business activities. Manage sensitive and confidential information with the utmost discretion. Location-Churchgate

Job description 1. Manage MDs calendar in a productive and professional manner 2. Send official meeting invites, take notes on behalf of the MD. Share MOM with concerned Managers indicating assigned tasks along with its defined timelines. 3. Regular follow-up on assigned tasks until completion. 4. Analyse as well as consolidate various reports 5. Orchestrate work ensuring priorities are met & business goals are achieved 6. Draft, take dictations as well as correspond to mails and messages on behalf of the MD based on his instructions 7. Creating spreadsheet and presentations 8. Maintain record of contacts, data & information both digitally as well as in the form of physical files 9. Internal as well as external liaisioning 10. Maintain strict confidentiality as well as exercise discretion while handling confidential data and information. Qualifications & Experience: Preferably MBA/PGDM in any stream with at least 5 yrs of experience in a similar role. Should have very good communication skills Strong follow ups & coordination with various department-internally & externally. Strong analytical & IT skills Disciplined & Resourceful

Act as the point of contact among employees, clients and other external partners Manage scheduling for directors meetings Draft, review and send communications on behalf of the Director Organize and prepare for meetings Take minutes during meetings Prioritize emails and respond when necessary Coordinate travel arrangements Maintain various records and taking care of the document filing Fluency in English and good communication

Sales and Business Development: Actively engage in identifying and pursuing new sales opportunities. Assist in the entire sales cycle, from lead generation to closing deals. Develop and maintain a sales pipeline in coordination with the sales team. Client Management: Serve as a liaison between the founders and clients, ensuring excellent customer service and client satisfaction. Coordinate post-sale follow-up activities to maintain client relationships. Address client inquiries and resolve any issues in a timely and professional manner. Strategic Assistance and Growth Initiatives: Support the founders in strategic planning and execution of growth initiatives. Prepare comprehensive market analysis reports and business strategies. Team Leadership and Coordination: Coordinate with internal teams, ensuring alignment with business objectives and sales targets. Assist in team management, facilitating communication and workflow. Help organize and participate in team meetings, providing insights and feedback. Appointment and Calendar Management: Manage the founders' schedules, including sales meetings, client visits, and internal reviews. Travel and Event Coordination: Plan and accompany founders on business trips specifically aimed at client acquisition and relationship building. Coordinate logistics for sales presentations and client meetings. Presentation and Meeting Participation: Assist in creating sales presentations and pitch materials. Represent the founders or accompany them in high-level sales meetings and negotiations. Administrative Support: Handle routine administrative tasks, ensuring the smooth operation of business activities. Manage sensitive and confidential information with the utmost discretion.

Work with cross-functional teams to define new initiatives to grow the portfolio companies. Develop the program plan for the new initiatives - scope, deliverables, required resources, work plan, budget, timing. Create concise, compelling, and effective communications for different contexts - board meetings, all-hands meetings.

Designation: Executive Assistant Department: Admin Key Roles & Responsibilities: Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives calendars and set up meetings Make travel and accommodation arrangements Help to manage daily expenses and prepare weekly, monthly or quarterly reports Oversee the performance of other clerical/admin staff Compliment work of office manager by supporting them when needed Format information for internal and external communication – memos, emails, presentations, reports where appropriate Take minutes during meetings Screen and direct phone calls and distribute correspondence Organize and maintain the office filing system Skills&QualificationRequired: Work experience as an Executive Assistant, Personal Assistant or similar role Excellent MS Office knowledge (Outlook, Excel, Word, PowerPoint, etc.) Shouldbe extremely familiar with using social media tools like LinkedIn, Facebook, Instagram Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g.e-calendars) Excellent verbal and written communications skills Discretion and confidentiality 2-5 years' experience working as Personal Assistant to Senior Leadership Team PAdiploma or certification is a plus Bachelor's degree or equivalent experience CertificationsonMicrosoft Office suite

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements. # Submit expenses & weekly reports. Required Candidate profile # Only Graduates can apply. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or WhatsApp at 9871176333

Immediate & Multiple openings in our company. Looking for freshers & experienced candidates. Interested candidates can call or WhatsApp your resume for 9019931764 number. Opening for- Showroom Incharge Telemarketing Site Engineers (Civil) Personal Assistant Candidates with good communication skills can apply.

Job Description for Executive Assistant to Founder Designation: Executive Assistant to Founder Location : Andheri West, Mumbai (Assure clinic) Work Timings : 10 am to 7 pm ( Willing to accommodate flexible work schedules) Weekly off: 6 days working and flexible offs between (Monday to Thursday) Website: assureclinic.com Kindly note that, due to the strategic importance of this role, we are looking for candidates who can commit to a minimum tenure of two years with the organization. We are looking for a highly organized, efficient, and professional Executive Assistant to support a busy doctor (MD Dermatologist and Founder of Assure Clinic ). The ideal candidate will be responsible for managing the doctors daily activities, OT schedule, assisting with patient coordination, handling administrative tasks, managing queries from patients (Calls and email) and ensuring smooth operations within the practice. The Executive Assistant will act as a liaison between the doctor and patients, staff, and external stakeholders, ensuring the highest standards of administrative support. Key Responsibilities: Calendar and Appointment Management: Manage the doctors daily schedule, including patient appointments, meetings, and personal engagements. Coordinate with patients, medical staff, and external parties to schedule appointments efficiently. Ensure that the doctors calendar is well-organized, minimizing conflicts and ensuring sufficient time between appointments for prep and patient care. Patient Coordination and Communication: Act as the first point of contact for patients, handling calls, emails, and messages. Schedule, reschedule, and confirm patient appointments, ensuring accurate record-keeping. Assist in maintaining patient confidentiality and providing necessary information to patients about upcoming procedures or appointments. Prepare patients for consultations by providing pre-appointment instructions or forms, as needed. Administrative Support: Handle day-to-day administrative tasks such as managing emails, maintaining filing systems, and handling phone inquiries. Draft and proofread documents, including correspondence, patient instructions, and reports. Medical Records Management: Assist with maintaining accurate, up-to-date medical records for the doctors patients, ensuring compliance with health regulations. Assist in preparing patient files and other medical documents for meetings and procedures. Handle patient billing inquiries, providing necessary support and explanations regarding charges. Travel and Event Coordination: Arrange travel and accommodation for the doctor when traveling to different locations or other professional engagements. Prepare necessary documentation, including itineraries, travel schedules, and expense reports. Education: Bachelor's degree in business administration, healthcare administration, or related field (preferred). Experience: Previous experience as an Executive Assistant, Administrative Assistant, or in a similar support role, preferably within a healthcare or medical setting. We encourage applications from dynamic, growth-oriented freshers eager to develop their skills and advance their careers.

Male Personal Assistant - LLB Fresher- Kankaria -Ahmedabad - 30K CTC . Position to report to legal and Corporate head hence legal knowledge and LLB is must. Please apply with updated resume and photograph or call for more details on 9930060601.

Role & responsibilities Proficiency in word, excel & powerpoint Drafting, Calendar Management Travel Arrangements Good typing speed Worked with some corporate for few years General skills required for the position

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports Required Candidate profile # Graduate. Male candidate can apply. # Worked with Top Management. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Manage and maintain the Director’s calendar: schedule meetings, appointments, travel. Coordinate logistics for internal and external meetings. Maintain organized filing systems, both digital and physical. Strong verbal & written communication skills. Required Candidate profile 1–2 years of exp. in a similar administrative or assistant role. Strong verbal and written communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

1. The Executive Assistant serves as the primary point of contact for the director. Provide comprehensive support services to him and ensures all communication and responses. 2. Exceptional professional skills in oral & written communication. 3. Strong interpersonal skills with the ability to take initiative, multi-task, detail-oriented, team-player, strong coordination & follow ups with ability to give priority to assigned work. 4. Proficient in MS Office Suite, data analytics/ scientifics, presentations and report making. 5. Prepare and discuss weekly, monthly yearly MIS report with director. Analyse the MIS report and submit summary of report in graphical/ chart form or as directed. 6. Work with the director to coordinate and supervise daily operations and liasoning. 7. Manage & maintain schedules, travel, meetings & Appts inside & outside the company. 8. Prepare and circulate minutes of meetings as per directions. 9. Handle all correspondence of directors like letter writing, memos and tracking requests and inquiries for directors response. 10. Establish coordination with all the departments at all company locations. 11. Maintain and retrieve all files/ records as per directions and maintain absolute confidentiality. 12. Assist in other administrative tasks as needed 13. Manage Social Media page of director, Broadcast messages on WhatsApp. 14. Manage Birthday/ Anniversary calendar of HOD’s, Distributors and other important persons within and outside the organisation. Give birthday reminders in advance, arrange cake, bouquet, gift in advance. 15. Maintain day to day working schedule and to do list. 16. Data Management 17. Data Analysis, preparing reports accordingly, give suggestions.

Role & responsibilities Managing diaries and organizing meeting and appointments. Acting as a first point of contact: dealing with correspondence and phone calls. Booking and managing travel, transport and accommodation and reminding the director of important tasks & deadlines. Attending meetings and Preparing minutes of meeting and keeping record of MOMs. Compiling and preparing reports, presentations and correspondence. Implementing and maintaining procedures / administrative systems. Read all documents, emails of Director and give short brief of each. Letter and email drafting on behalf of Director and maintain record for the same. Timely follow up for tasks allotted by Director to other employees and follow update for the same to Director . Looks after Personal Affairs Preferred candidate profile Candidate should have worked as EA/PA .

Maintain accurate corporate records & reports Draft & edit emails, memos & comms. Schedule meetings & send reminders Coordinate travel & prepare itineraries Prepare docs. using MS Office tools Record meeting minutes Liaise with executives and clients Required Candidate profile Must be Bachelor’s or master’ degree in Commerce Need Female (Married & Settled) Must have EA experience Interested whatsapp @9958373767 or mail CV @ stemford.recruiter1@gmail.com

Required secretary to Director, Merchandiser in garments, Production Manager in garments Company Salary - best in Industry Experience preferred

To manage scheduling, travel & correspondence for the President Designate Ensure seamless communication with stakeholders Oversee event planning, agenda creation Conduct background research & compile comprehensive briefing notes for meetings Required Candidate profile 5 to 10 years of experience as a EA to CXO / President / MD Expertise in travel logistics & scheduling Excellent communication & interpersonal skills Proficiency in business writing and research