511 Personal Assistance Jobs - Page 2

Responsibilities: * manage business & client relations * Provide personal assistance to executive team * Comfortable traveling * Hybrid model available upon request * Support business development initiatives Food allowance Travel allowance Health insurance Sales incentives Annual bonus Flexi working

We are seeking a proactive and highly organized Personal Assistant (PA) to provide end-to-end administrative and personal support to the Director of a fast-paced and dynamic organization. The ideal candidate will be responsible for managing professional and occasional personal tasks, ensuring smooth operations and optimal time management for the Director. Key Responsibilities: Manage the Directors calendar, appointments, and meetings efficiently Organize travel plans, hotel bookings, and transportation arrangements Maintain confidentiality and handle sensitive documents with discretion Respond to emails, phone calls, and communications on the Directors behalf Draft and prepare reports, presentations, and business documents Coordinate with internal departments and external stakeholders Assist with occasional personal errands or tasks Monitor and track important deadlines, follow-ups, and to-do lists Maintain and update files, records, and documentation in an organized manner Support in general office administration as and when required Skills & Qualifications: Strong organizational and multitasking abilities Excellent verbal and written communication skills in English Proficient in Microsoft Office Suite , Google Workspace , and scheduling tools Experience with Zoho People is preferred Must be trustworthy, discreet, and reliable Ability to take initiative , prioritize, and anticipate the Director’s needs Comfortable with handling a blend of professional and occasional personal tasks Who Can Apply: Fresh graduates who are eager to learn and build their career in administration Candidates with up to 3 years of relevant experience Must be comfortable with both professional and occasional personal tasks

We are actively looking for a dynamic and talented Executive Administrative Assistant. Join our incredible team and be a part of our Growth! Location: Marol, Andheri Job Type: Full Time Experience : 3 yrs - 5 yrs Looking for an Immediate Joiner Key Responsibilities: Provide comprehensive administrative support to MD, including managing calendars, scheduling meetings, and coordinating travel arrangements. Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and professionalism. Serve as the primary point of contact for internal and external stakeholders, handling inquiries, correspondence, and requests in a timely and professional manner. Oversee office operations, including procurement of supplies, equipment maintenance, and vendor management. Maintain office efficiency by implementing and improving administrative procedures and systems. Manage administrative tasks such as expense tracking, budget monitoring, and invoice processing. Manage the day-to-day operations of facilities, including building maintenance, repairs, and security. Assist in the coordination and execution of special projects, events, and initiatives as assigned by executives. Collaborate with cross-functional teams to ensure project timelines and deliverables are met. Oversee day-to-day administrative operations, including managing office supplies, equipment, and facilities. Qualifications: Bachelor's degree in Business Administration, Management, or related field preferred. Proven experience in an executive assistant or administrative role Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills, with a keen attention to detail. Proficiency in office software applications (e.g., Microsoft Office suite, Google Workspace). Ability to maintain confidentiality and exercise discretion when handling sensitive information. Flexibility and adaptability to work in a fast-paced environment with changing priorities. "Please note: This position is considered mid-level. Candidates with more than 6 years of experience are kindly requested not to apply." Interested candidates send your CV to hr@icpartnersindia.com

As a trusted assistant to the Director your responsibilities will include managing phone calls WhatsApp, and scheduling appointments. Your excellent organizational skills and ability to multitask will ensure seamless support for sales and operation.

Key Responsibilities Manage complex and dynamic executive calendars, including scheduling meetings, coordinating travel arrangements, and prioritizing appointments Serve as primary point of contact for internal and external stakeholders engaging with executive leadership Prepare and edit correspondence, presentations, reports, and other documents Plan and coordinate meetings, events, and conferences including agenda preparation, logistics, and follow-up Handle confidential and sensitive information with appropriate discretion Coordinate and prioritize incoming requests and communications Support special projects and initiatives as needed Maintain organized filing systems for easy document retrieval

• Coordinate meetings, appointments, and action items. Administrative Support: • Manage the MD schedule, including calendar appointments and travel arrangements. Coordination & follow-up on behalf of director • Coordinating meetings, conferences and ensuring all logistics are well-organized. Qualifications: • Bachelor's degree • Proven experience as a Secretary or similar role. • Excellent verbal and written communication skills in English. • Proficient in using MS office. Kindly Share Updated Resume at t.globalzonehr@gmail.com

Coordinate arrangements,meetings,conferences Event Planning Prepare reports,Presentations Calendar management Travel arrangements - booking tickets VISA processing Proficiency in word, excel, PPT, Outlook Language - Kannada, English & Hindi

As an Office Personal Assistant at M/S ADVANCE RETAIL, you will play a crucial role in providing personal assistance and executive administrative support. Your responsibilities will include managing daily schedules, organizing meetings, maintaining diaries, and handling general clerical tasks. Your effective communication skills will be essential in liaising with internal and external stakeholders, ensuring the smooth operation of the office. To excel in this role, you should possess strong organizational and time-management abilities. Proficiency in office software such as MS Office is required to handle various administrative tasks efficiently. Your discretion in handling confidential information and accommodating Directors" moods will be key to your success in this position. A background in personal assistance and executive administrative assistance is beneficial, and previous experience in an administrative or assistant role is preferred. While a high school diploma or equivalent is required, a degree in office management or a related field would be an added advantage. Join us at M/S ADVANCE RETAIL and be part of a dynamic team that values professionalism and excellence in providing 360-degree solutions for Retail Chains.,

As a Secretary to the Managing Director at NX Block Trades Pvt Ltd, your primary responsibility will be to provide executive administrative support and manage clerical tasks. Located in Noida, this full-time on-site role requires you to offer personal assistance, facilitate effective communication, and coordinate travel arrangements for the Managing Director. Your daily tasks will include scheduling meetings, preparing documents, handling correspondence, and ensuring operational support runs smoothly for the Managing Director. To excel in this role, you must possess skills in executive administrative assistance and personal assistance. Proficiency in clerical tasks and travel arrangements is essential, along with excellent written and verbal communication skills. Your strong organizational and multitasking abilities will be key in managing various tasks independently with minimal supervision. Previous experience in a similar role would be beneficial, and a high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint) is required. If you are looking to work in a dynamic environment within the Fintech industry and contribute to the success of a diversified company engaged in algorithm-based trading, then this role at NX Block Trades could be the perfect fit for you.,

Job role: Personal Secretary (Female) Qualification: Graduate Experience: Min.1y as PA Salary:20k Timings:9.30-6.30pm(6days working) Locaton: Banjarahills, Hyderabad interested contact 8247381453 Share CV laxmi@hireiton.com

Provide personalized administrative support Handle and manage confidential documents Maintain accurate filing and record-keeping Assist in preparing and processing documents Real estate document handling knowledge is a plus

You'll help manage the Directors daily work, coordinate with teams, and ensure things run smoothly across the company. This role is perfect for someone who is highly organized, professional, and can handle multiple tasks efficiently in a fast-paced digital marketing agency. Manage the Director’s calendar and meetings Handle emails, follow-ups, and communication Prepare reports, presentations, and documents Arrange travel and accommodation Maintain confidentiality Act as a bridge between Director and teams • Coordinate with clients, vendors, and partners

Responsibilities: * Maintain office supplies inventory & order replacements as needed * Coordinate meetings, schedule appointments & manage calendars * Provide administrative support to team members Assistive technologies Office cab/shuttle Annual bonus Performance bonus Joining bonus Referral bonus Career break/sabbatical Provident fund

As an Office Personal Assistant at M/S ADVANCE RETAIL, located in Patna, you will play a crucial role in providing personal assistance and executive administrative support. Your responsibilities will include managing daily schedules, organizing meetings, maintaining diaries, and handling general clerical tasks efficiently. Moreover, effective communication with internal and external stakeholders will be essential to ensure the smooth operation of the office. To excel in this role, you should possess strong personal assistance and executive administrative assistance skills. Your proficiency in diary management, clerical tasks, and communication will be key in fulfilling your duties. Excellent organizational and time-management abilities are necessary to handle multiple tasks effectively. You are expected to have a good command of office software, such as MS Office, to aid in your daily responsibilities. Handling confidential information with discretion is crucial in this role. Previous experience in an administrative or assistant role would be advantageous. While a high school diploma or equivalent is required, a degree in office management or a related field would be a plus. Join our team of over 200 professionals who are experts in 3D design, architecture, engineering, conceptualization, and graphic design. At M/S ADVANCE RETAIL, we provide 360-degree solutions for Retail Chains, equipped with the best infrastructure in the industry. Your role as an Office Personal Assistant will contribute to the overall success of our operations.,

Responsibilities: * Provide executive support with MS Office proficiency * Manage calendar, schedule appointments & draft correspondence * Execute tasks efficiently with focus on results

Key Responsibilities :- Weekly, Monthly and Annual Planning of Sales, EBIDTA and Production Planning. Reviewing weekly sales and production report with d eviation and variation analysis . Doing Root Cause Analysis of the failiures and formulating appropriate action plans. Metriculously follow up for All India region wise sales and customer order funnel. Providing support to the National Sales Manager for providing support through MIS and Region Wise Sales Dashboard. Preparing and monitoring action plan for the SBU. Working Capital Management and Cash Flow Management for the SBU. Juduciously applying the principals of Theory of Constrainsts (TOC) in the day to day business work of SBU. Responsible for overall reduction in working capital of 25% with an increase volume sales of 30% (y.o.y.) Evaluation of Machine Dynamics :- Technical evaluation of man, machine and material on daily basis.Finding out alternative routes for cost effective solutions. Technological Upgradation :- Assistance in literature survey for new Technological options. Process Improvement Projects& TPM Assessment evaluation and prediction of all on going PIP's and also for the upcoming. Waste Management for 3M :- Interdepartmental co- ordination for the disposal of waste across the plant. Technical Support to Engg. Service :- Working with both internal staff and external customers to provide any technical support they require. Coordinating with other Departments as required for interfacing. Project planning, Vender co-ordination & material co-ordination. Troubleshooting: Planning and executing predictive & preventive project schedules for various processes to increase machine up time & equipment reliability. Co-ordination with intra- department for the easy & timely completion of the project. Co-ordination among consultants, contractors on site and client. Material Management & Dispatches. Material Inspection & Compliance to Quality Requirements & Design. Material procurement and inspection. Administrative Assistance :- Filing, scanning, faxing, composing correspondences, data entry, making travel arrangements and ordering office supplies. Organizing meetings, scheduling meetings, booking conference rooms, and preparing any materials needed for the appointment. Answering phones, creating reports, maintaining records as well. IT Proficiency :- MS Office Package with Word, Excel SAP-PS Module

Administrative Support Liaison between management and clients Manage calendar Coordinate Travel arrangements Build relationships with colleagues, clients Maintain accurate records and documentation Required Candidate profile Experience as Executive Assistant is Mandatory

Manage Calendar organized scheduling of meetings.

CO having S4 Hana implementation exp min 6+ yrs. of exp. Can handle client workshop Do gap analysis and create design docs. Write functional specs and work with technical team to deliver customizations. Able to configure and drive the integration with others modules.

Essential Duties and Responsibilities: To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. Manage multiple tasks as assigned by the Directors related to diverse lines of business, community and personal interests with inter-related activities and relationships. Coordinates calendar, travel, meeting and schedule arrangements for the Directors, staff, business partners and customers. Includes initiating contact and securing appointments, equipment and facilities as appropriate. Works closely with other team members to assure the Directors preparation for meetings, presentations or other engagements. Administrative and functional activities include but are not limited to o Taking phone calls o Maintaining personal and business files o Corporate record keeping for multiple entities o Supporting marketing and strategic planning activities o Note taking and creating documentation Handles financial and accounting matters for the MD with confidentiality Prepare and sends business and private correspondence Carries out responsibilities with professionalism, respect for others, in accordance with the organizations policies and applicable laws. Excellent communication skills including presentation, persuasion and negotiation skill required in working with guests, vendors and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.

Job Title: Personal Secretary Location: South Mumbai ( Should be comfortable working from a home setup ) Reports To: NGO Head Responsibilities: - Calendar Management: • Manage and organize the Executive's daily schedule, including meetings, appointments, and travel arrangements. • Ensure that the Executive is informed of upcoming commitments and responsibilities. Communication Handling: • Act as the first point of contact for the executive, screening phone calls, emails, and other correspondence. • Draft and proofread letters, emails, reports, and other documents as required. • Relay information accurately and promptly between the executive and other stakeholders. Meeting Coordination: • Schedule and organize meetings, including preparing agendas, booking venues, and arranging catering. • Take minutes during meetings and follow up on action items. • Coordinate with other departments and external partners as needed. Event Coordination: • Assist in organizing corporate events, conferences, and social functions as required. Qualication • Education: Full bachelors degree, Oce Management, or related eld (preferred). Skills: • Good organising and time-management skills. Strong written and verbal communication abilities. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). • Discretion and confidentiality in handling sensitive information. • Ability to work under pressure and handle multiple tasks simultaneously.

Key Responsibilities: Manage calendars, meetings & travel schedules Prepare reports, presentations & MIS Handle confidential correspondence & documentation Coordinate with internal & external stakeholders Assist in personal tasks & daily activities What Were Looking For: Graduate with excellent communication skills Proficiency in MS Office & advanced Excel Smart, reliable & adaptable with a pleasant personality Ability to maintain discretion & handle sensitive information. Must be Proficiently good in Letter Drafting and English Communication with writing & speaking.

Manage calendars, appointments, and communication with internal teams and external stakeholders. Provide end-to-end administrative and logistical support to senior leadership for meetings, travel, and event coordination Coordinate follow-ups, task completion and task deadlines for internal team . Strong communication, multitasking, and organizational skills with proficiency in MS Office and digital collaboration tools Coordination for events , logistics and generate reports , manage the meeting schedule and block the calendars, Make MOM when required Any other tasks as per requirements.

We're seeking an experienced Personal Assistant with 4-8 years of experience Key Responsibilities: 1. Manage calendars, schedules, and appointments. 2. Take accurate minutes during meetings and distribute to relevant stakeholders. 3. Handle email correspondence, respond to routine inquiries, and flag important messages. 4. Coordinate travel arrangements, itineraries, and expense reports. 5. Maintain organized digital and physical files, ensuring confidentiality. 6. Provide administrative support, including preparing documents and presentations. Requirements: 1. 4-8 years of experience as a Personal Assistant or in a similar role. 2. Excellent organizational, communication, and interpersonal skills. 3. Proficiency in Microsoft Office. 4. Ability to maintain confidentiality and handle sensitive information. Walk in: Time : 10:30am to 5:30pm Date : 23rd July 2025 TO 25 July 2025 Contact: Mounika- 7093748181 or 04067779332 Venue : Yashoda Corporate Office Plot No 64 8-2-248/1/7/64, Cooperative Housing Society, Nagarjuna Hills, Panjagutta. Icici bank Lane First Left & First Right Yashoda Building

To promote the projects on social media accounts To promote and manage the events and exihibitons To create a PR for the company To make videos and create a content for the company Helps in hiring more influencers and to do influencer marketing