The Payroll Executive will be responsible for managing end-to-end payroll processing and attendance management for the Jewar manufacturing plant. The role requires strong practical knowledge of payroll operations, statutory compliances, salary calculations and HRMS systems, particularly HR One Software.
The position will ensure accurate and timely monthly payroll processing, employee attendance reconciliation, salary inputs, statutory deductions and payroll-related reporting.
The role will work closely with Plant HR, Finance & Accounts and Corporate HR to ensure payroll accuracy, compliance with applicable statutory requirements and smooth execution of employee compensation processes.
Key Responsibilities
Payroll Management & Processing
- Manage end-to-end monthly payroll processing for plant employees.
- Prepare and validate monthly payroll inputs, including attendance, leaves, overtime, incentives, deductions and other salary components.
- Ensure accurate calculation of gross salary, net salary, PF, ESI, Professional Tax (where applicable), TDS and other statutory deductions.
- Process monthly salary revisions, increments, arrears, full and final settlements and other payroll adjustments.
- Ensure timely salary processing and disbursement as per the payroll calendar.
- Verify payroll inputs and identify discrepancies before final salary processing.
- Coordinate with Finance & Accounts for payroll verification, salary disbursement and reconciliation.
- Maintain employee-wise payroll records and salary-related documentation.
HRMS & HR One Software Management
- Manage payroll and employee-related activities through HR One HRMS Software.
- Ensure accurate employee master data, salary structures, attendance and leave records in HR One.
- Process monthly payroll inputs and salary calculations through the HR One system.
- Manage employee onboarding, salary changes, employee separation and payroll-related updates in the software.
- Generate payroll reports, attendance reports, salary registers and other HRMS-related MIS.
- Identify and resolve discrepancies in payroll calculations and system-generated reports.
- Ensure proper data maintenance and system accuracy.
- Coordinate with the HR One support team for system-related issues, configuration requirements and payroll processing challenges.
Attendance & Time Office Management
- Monitor daily attendance, biometric punch records and employee attendance regularisation.
- Validate monthly attendance inputs before payroll processing.
- Manage leave records, late coming, absenteeism, overtime and weekly-off adjustments.
- Coordinate with departmental heads and supervisors for attendance discrepancies.
- Ensure accurate calculation of payable days, LOP (Loss of Pay) and overtime.
- Maintain attendance and shift-related records for plant employees.
- Ensure timely closure of monthly attendance before payroll cut-off dates.
Statutory Compliance & Payroll Documentation
- Ensure accurate calculation and processing of statutory deductions as per applicable laws.
- Manage PF, ESI, Professional Tax (where applicable), TDS and other payroll-related statutory requirements.
- Coordinate PF and ESI employee registrations, exits and related employee queries.
- Support preparation and verification of statutory returns, challans and related records.
- Maintain payroll registers, wage records, salary statements and statutory documentation.
- Coordinate with internal and external auditors for payroll and statutory compliance audits.
- Stay updated with applicable labour laws and statutory changes affecting payroll operations.
Payroll MIS & Reporting
- Prepare monthly payroll MIS, salary registers and department-wise salary reports.
- Generate employee-wise salary statements and payroll summaries.
- Prepare attendance, overtime, absenteeism and leave utilisation reports.
- Track monthly payroll cost and employee-wise salary components.
- Provide payroll data and reports to Corporate HR and Finance.
- Maintain accurate records of payroll deductions, reimbursements, incentives and arrears.
- Support management with payroll-related data, analysis and reporting requirements.
Employee Support & Coordination
- Address employee queries related to salary, payslips, deductions, PF, ESI and attendance.
- Coordinate with employees and departmental supervisors for payroll-related discrepancies.
- Ensure timely resolution of salary and attendance-related concerns.
- Coordinate with Plant HR and Corporate HR for employee master updates and payroll approvals.
- Maintain confidentiality of employee salary information and payroll records.
- Ensure smooth coordination between HR, Finance and plant departments during monthly payroll closure.
Experience, Skills & Attributes
- 36 years of experience in payroll management, preferably in a manufacturing or plant environment.
- Mandatory hands-on working experience in HR One HRMS Software, particularly Payroll and Attendance modules.
- Strong practical knowledge of end-to-end payroll processing and salary calculations.
- Good understanding of PF, ESI, Professional Tax (where applicable), TDS and other statutory payroll requirements.
- Experience in managing biometric attendance, leave management, overtime and shift-based payroll.
- Knowledge of salary structures, CTC components, deductions, arrears and full & final settlements.
- Proficiency in MS Excel, including payroll data reconciliation, formulas, VLOOKUP/XLOOKUP and Pivot Tables.
- Experience in preparing payroll MIS, salary registers and statutory reports.
- Strong coordination skills with Plant HR, Finance & Accounts and departmental stakeholders.
- High attention to detail, numerical accuracy and problem-solving abilities.
- Ability to maintain confidentiality of employee compensation and payroll information.
- Strong communication, follow-up and time management skills.
- Graduate in Commerce / HR / Business Administration. MBA / PGDM in HR or relevant payroll certification will be preferred.
Designation
Executive – Payroll & HR Operations
Experience
3–6 Years
Location
Jewar Plant
Department / Reporting
Human Resources / Plant HR Head / AGM – HR
