Administration/Front Desk Executive Job Overview: Represent the preschool in a professional and congenial manner, both in person and through telephone conversations and written correspondence. Assist the Centre Head, Marketing Manager, and teachers with all administrative-related activities. This position requires the ability to perform in a fast-paced environment and discreetly handle confidential information related to all individuals associated with the organization. Key Responsibilities: Admissions Answer enquiry calls on the landline and mobile phone, and follow up on requests for information regarding preschool, events, and camp admissions. Create and monitor the leads spreadsheet. Follow up on leads and set up interactions with the Centre Head and Marketing Manager. Hold daily and weekly meetings with the Centrehead to review upcoming tasks, deadlines, and special requests. Market the programs and ensure timely registrations are made. Schedule and follow up on interactions (including time, payment, and registration forms) with parents at every step. Update the enquiry and admission, as well as the fee payment status sheet, periodically. Share the updates with the Centre Head, Marketing Manager, and management on a weekly basis. Prepare admission letters, along with payment timelines, and obtain approval from the Marketing Manager for each one. Create a child profile on the Q-Fix system for fee payments and follow up on due dates. Send reminder emails to parents as needed. Prepare fee receipts and ensure bank deposits are made on time Address parent challenges and queries, promptly after verifying the draft with Centrehead. Stationery and Procurement Ensure supplies, stationery, office supplies, and equipment are ordered (every quarter) with the sign-off of the marketing manager, followed by the Centre Head and Founder. Maintain inventory of stationery, folders, school t-shirts, equipment, and related supplies (school and soiled clothes bags) Complete the filing and organization of children's documents by the end of each academic term and year, and maintain administrative and accounting information in organized files. Ensure that infrastructure maintenance, repair, and replacement are completed on time, and that purchase requests receive approval from Centrehead/Founder. Current and new vendor contracts, including Rental, Air Conditioner, Water Purifier, Pest Control and Fire Safety should be renewed and updated. Employee Support, Filing, and Petty Cash Manage support staff, perform general administrative tasks. Maintain physical copies of employee, student, and inquiry records and update them in the online system by the end of each academic term. Prepare Petty cash and maintain soft and hard copies of invoices from vendors by the financial year. Job Requirements: Bachelor's degree required A minimum of 5 years of administrative experience and basic accounting skills are required. Excellent knowledge of Microsoft Office (e.g., Word, Excel, PowerPoint, and Outlook) Excellent organizational skills; detail-oriented Strong time management skills; ability to prioritize multiple tasks efficiently. Resourceful self-starter with the ability to think creatively and independently Ability to communicate effectively with senior management At all times, the position will be expected to respect the confidentiality of sensitive family information Timings: Full-time: 9 am to 6 pm, Monday to Friday, and two Saturdays from 9 am to 12 noon Our goal is for all our children to grow to believe that ‘anything is possible, the inspiration to dream and to achieve is unlimited.’ Email and Telephone: [email protected] ; 022-35568720/ 9819749698 Job Type: Full-time Pay: From ₹25,000.00 per month Application Question(s): Pleasing Personality, staying close by, good communication Education: Bachelor's (Required) Experience: System administration: 5 years (Required) Language: English (Required) Location: Parel, Mumbai, Maharashtra (Required) Work Location: In person Application Deadline: 31/08/2025 Expected Start Date: 01/11/2025
Administration/Front Desk Executive Job Overview: Represent the preschool in a professional and congenial manner, both in person and through telephone conversations and written correspondence. Assist the Centre Head, Marketing Manager, and teachers with all administrative-related activities. This position requires the ability to perform in a fast-paced environment and discreetly handle confidential information related to all individuals associated with the organization. Key Responsibilities: Admissions Answer enquiry calls on the landline and mobile phone, and follow up on requests for information regarding preschool, events, and camp admissions. Create and monitor the leads spreadsheet. Follow up on leads and set up interactions with the Centre Head and Marketing Manager. Hold daily and weekly meetings with the Centrehead to review upcoming tasks, deadlines, and special requests. Market the programs and ensure timely registrations are made. Schedule and follow up on interactions (including time, payment, and registration forms) with parents at every step. Update the enquiry and admission, as well as the fee payment status sheet, periodically. Share the updates with the Centre Head, Marketing Manager, and management on a weekly basis. Prepare admission letters, along with payment timelines, and obtain approval from the Marketing Manager for each one. Create a child profile on the Q-Fix system for fee payments and follow up on due dates. Send reminder emails to parents as needed. Prepare fee receipts and ensure bank deposits are made on time Address parent challenges and queries, promptly after verifying the draft with Centrehead. Stationery and Procurement Ensure supplies, stationery, office supplies, and equipment are ordered (every quarter) with the sign-off of the marketing manager, followed by the Centre Head and Founder. Maintain inventory of stationery, folders, school t-shirts, equipment, and related supplies (school and soiled clothes bags) Complete the filing and organization of children's documents by the end of each academic term and year, and maintain administrative and accounting information in organized files. Ensure that infrastructure maintenance, repair, and replacement are completed on time, and that purchase requests receive approval from Centrehead/Founder. Current and new vendor contracts, including Rental, Air Conditioner, Water Purifier, Pest Control and Fire Safety should be renewed and updated. Employee Support, Filing, and Petty Cash Manage support staff, perform general administrative tasks. Maintain physical copies of employee, student, and inquiry records and update them in the online system by the end of each academic term. Prepare Petty cash and maintain soft and hard copies of invoices from vendors by the financial year. Job Requirements: Bachelor's degree required A minimum of 5 years of administrative experience and basic accounting skills are required. Excellent knowledge of Microsoft Office (e.g., Word, Excel, PowerPoint, and Outlook) Excellent organizational skills; detail-oriented Strong time management skills; ability to prioritize multiple tasks efficiently. Resourceful self-starter with the ability to think creatively and independently Ability to communicate effectively with senior management At all times, the position will be expected to respect the confidentiality of sensitive family information Timings: Full-time: 9 am to 6 pm, Monday to Friday, and two Saturdays from 9 am to 12 noon Our goal is for all our children to grow to believe that ‘anything is possible, the inspiration to dream and to achieve is unlimited.’ Email and Telephone: admin@pathfindersps.com; 022-35568720/ 9819749698 Job Type: Full-time Pay: From ₹25,000.00 per month Application Question(s): Pleasing Personality, staying close by, good communication Education: Bachelor's (Required) Experience: System administration: 5 years (Required) Language: English (Required) Location: Parel, Mumbai, Maharashtra (Required) Work Location: In person Application Deadline: 31/08/2025 Expected Start Date: 01/11/2025
Business Development, Marketing, and Communications Manager We believe children are our world's future, and holistic childhood development through PLAY is crucial for the first five years. The manager's role of business development, marketing, and communications has three dimensions: Establishing Presence, Content and Marketing Management, and business development. This role has a direct impact on child enrollment and the school's social media presence. We are seeking a highly motivated and result-driven Business Manager to oversee and expand our preschool business. The ideal candidate should have a strong background in corporate sales, strategic partnerships, and experience in managing revenue targets and driving business growth. The position will represent Pathfinders Preschool through all media forums, both in-person and online, as well as in print. The role description is as follows: Business Development: ● Creating business development plans through existing leads, market research, and new business ideas. ● Working on targets each quarter and meeting the financial targets ● Proposing new business ideas that can improve revenue. Marketing (Digital included) and Communications ● Creating, editing, updating, and maintaining online content, including websites, Instagram, and WhatsApp, as well as removing outdated content. ● Writing content and participating in ensuring customers provide feedback ● Clicking photos & write-ups available and updating these on all digital platforms periodically ● Creating images and short micro-content for media pages ● Monitoring the website and our competition and keeping marketing materials in sync with current trends and events. ● Staying abreast with the competition and understanding differences in offerings, sharing findings and ideas with founders periodically. Participating actively in establishing a good reputation for Pathfinders in the community This role is for a high achiever who wants to ensure the school's successful growth and community partnerships. Pre-requisites: ● Own and drive the P&L, ensuring monthly, quarterly, and annual revenue targets are met. ● Develop and execute sales strategies aligned with company objectives. ● Identify and capitalize on new business opportunities to drive market penetration. ● Build relationships with parents, heads, as well as administrative and facilities departments. ● Work closely with the operations and expansion teams to identify potential locations for new centers. ● Monitor and improve the performance of the center through localized marketing and engagement strategies. ● Monitor competitor activities and market trends to adapt sales strategies accordingly. ● Provide regular updates to senior leadership on sales performance, forecasts, and challenges ● Must have an obsession for quality, strong communication skills -written, verbal, and interpersonal ● Must have proficient organizational skills and the ability to meet established deadlines ● Should be well-versed with advanced computer software, Word, Excel, PowerPoint, social media, and new trends ● Preference: due to preschool environment Note: Interested candidates can apply at admin@pathfindersps.com Job Type: Full-time Pay: From ₹25,000.00 per month Education: Bachelor's (Preferred) Experience: Marketing: 5 years (Preferred) Language: English (Preferred) Location: Parel, Mumbai, Maharashtra (Preferred) Work Location: In person
Represent the preschool in a professional and congenial manner, both in person and through telephone conversations and written correspondence. Assist the Centre Head, Marketing Manager, and teachers with all administrative-related activities.
Administration/Front Desk Executive Job Overview: Represent the preschool in a professional and congenial manner, both in person and through telephone conversations and written correspondence. Assist the Centre Head, Marketing Manager, and teachers with all administrative-related activities. This position requires the ability to perform in a fast-paced environment and discreetly handle confidential information related to all individuals associated with the organization. Key Responsibilities: Admissions ● Answer enquiry calls on the landline and mobile phone, and follow up on requests for information regarding preschool, events, and camp admissions. Create and monitor the leads spreadsheet. Follow up on leads and set up interactions with the Centre Head and Marketing Manager. ● Hold daily and weekly meetings with the Centrehead to review upcoming tasks, deadlines, and special requests. ● Market the programs and ensure timely registrations are made. Schedule and follow up on interactions (including time, payment, and registration forms) with parents at every step. ● Update the enquiry and admission, as well as the fee payment status sheet, periodically. Share the updates with the Centre Head, Marketing Manager, and management on a weekly basis. ● Prepare admission letters, along with payment timelines, and obtain approval from the Marketing Manager for each one. ● Create a child profile on the Q-Fix system for fee payments and follow up on due dates. Send reminder emails to parents as needed. ● Prepare fee receipts and ensure bank deposits are made on time ● Address parent challenges and queries, promptly after verifying the draft with Centrehead. Stationery and Procurement ● Ensure supplies, stationery, office supplies, and equipment are ordered (every quarter) with the sign-off of the marketing manager, followed by the Centre Head and Founder. ● Maintain inventory of stationery, folders, school t-shirts, equipment, and related supplies (school and soiled clothes bags) ● Complete the filing and organization of children's documents by the end of each academic term and year, and maintain administrative and accounting information in organized files. ● Ensure that infrastructure maintenance, repair, and replacement are completed on time, and that purchase requests receive approval from Centrehead/Founder. ● Current and new vendor contracts, including Rental, Air Conditioner, Water Purifier, Pest Control and Fire Safety should be renewed and updated. Employee Support, Filing, and Petty Cash ● Manage support staff, perform general administrative tasks. ● Maintain physical copies of employee, student, and inquiry records and update them in the online system by the end of each academic term. ● Prepare Petty cash and maintain soft and hard copies of invoices from vendors by the financial year. Job Requirements: ● Bachelor's degree required ● A minimum of 5 years of administrative experience and basic accounting skills are required. ● Excellent knowledge of Microsoft Office (e.g., Word, Excel, PowerPoint, and Outlook) ● Excellent organizational skills; detail-oriented ● Strong time management skills; ability to prioritize multiple tasks efficiently. ● Resourceful self-starter with the ability to think creatively and independently ● Ability to communicate effectively with senior management ● At all times, the position will be expected to respect the confidentiality of sensitive family information Timings: Full-time: 9 am to 6 pm, Monday to Friday, and two Saturdays from 9 am to 12 noon Our goal is for all our children to grow to believe that ‘anything is possible, the inspiration to dream and to achieve is unlimited.’ Email and Telephone: [email protected] ; 022-35568720/ 9819749698 Job Type: Full-time Pay: ₹18,000.00 - ₹22,000.00 per month Benefits: Cell phone reimbursement Commuter assistance Application Question(s): good communication skills , interacting with parents Education: Diploma (Preferred) Experience: admin: 5 years (Preferred) Language: English, Hindi, (Preferred) Work Location: In person
Administration/Front Desk Executive Job Overview: Represent the preschool in a professional and congenial manner, both in person and through telephone conversations and written correspondence. Assist the Centre Head, Marketing Manager, and teachers with all administrative-related activities. This position requires the ability to perform in a fast-paced environment and discreetly handle confidential information related to all individuals associated with the organization. Key Responsibilities: Admissions ● Answer enquiry calls on the landline and mobile phone, and follow up on requests for information regarding preschool, events, and camp admissions. Create and monitor the leads spreadsheet. Follow up on leads and set up interactions with the Centre Head and Marketing Manager. ● Hold daily and weekly meetings with the Centrehead to review upcoming tasks, deadlines, and special requests. ● Market the programs and ensure timely registrations are made. Schedule and follow up on interactions (including time, payment, and registration forms) with parents at every step. ● Update the enquiry and admission, as well as the fee payment status sheet, periodically. Share the updates with the Centre Head, Marketing Manager, and management on a weekly basis. ● Prepare admission letters, along with payment timelines, and obtain approval from the Marketing Manager for each one. ● Create a child profile on the Q-Fix system for fee payments and follow up on due dates. Send reminder emails to parents as needed. ● Prepare fee receipts and ensure bank deposits are made on time ● Address parent challenges and queries, promptly after verifying the draft with Centrehead. Stationery and Procurement ● Ensure supplies, stationery, office supplies, and equipment are ordered (every quarter) with the sign-off of the marketing manager, followed by the Centre Head and Founder. ● Maintain inventory of stationery, folders, school t-shirts, equipment, and related supplies (school and soiled clothes bags) ● Complete the filing and organization of children's documents by the end of each academic term and year, and maintain administrative and accounting information in organized files. ● Ensure that infrastructure maintenance, repair, and replacement are completed on time, and that purchase requests receive approval from Centrehead/Founder. ● Current and new vendor contracts, including Rental, Air Conditioner, Water Purifier, Pest Control and Fire Safety should be renewed and updated. Employee Support, Filing, and Petty Cash ● Manage support staff, perform general administrative tasks. ● Maintain physical copies of employee, student, and inquiry records and update them in the online system by the end of each academic term. ● Prepare Petty cash and maintain soft and hard copies of invoices from vendors by the financial year. Job Requirements: ● Bachelor's degree required ● A minimum of 5 years of administrative experience and basic accounting skills are required. ● Excellent knowledge of Microsoft Office (e.g., Word, Excel, PowerPoint, and Outlook) ● Excellent organizational skills; detail-oriented ● Strong time management skills; ability to prioritize multiple tasks efficiently. ● Resourceful self-starter with the ability to think creatively and independently ● Ability to communicate effectively with senior management ● At all times, the position will be expected to respect the confidentiality of sensitive family information Timings: Full-time: 9 am to 6 pm, Monday to Friday, and two Saturdays from 9 am to 12 noon Our goal is for all our children to grow to believe that ‘anything is possible, the inspiration to dream and to achieve is unlimited.’ Email and Telephone: admin@pathfindersps.com; 022-35568720/ 9819749698 Job Type: Full-time Pay: ₹18,000.00 - ₹22,000.00 per month Benefits: Cell phone reimbursement Commuter assistance Application Question(s): good communication skills , interacting with parents Education: Diploma (Preferred) Experience: admin: 5 years (Preferred) Language: English, Hindi, (Preferred) Work Location: In person