Department: Accounts Receivable / Invoicing Shift Timing: 6:30 AM to 3:30 PM Position Summary: We are seeking a skilled AR Billing Specialist / Invoice Coordinator with experience in billing, invoicing, payroll processing, and general accounts support. This blended role involves handling invoice generation, payroll tasks, data verification, and customer coordination using Xero and internal systems, primarily supporting logistics operations. Key Responsibilities: Billing & Invoicing: Prepare and issue customer invoices based on job data and contract rates (piece/hourly/custom) accurately and on time. Verify rate applications as per customer agreements. Use Xero to draft, send, and track invoices. Collaborate with internal operations and accounts teams to ensure smooth and accurate invoicing processes and resolve discrepancies and improve processes Maintain accurate financial records and update client accounts. Verify data entry for accuracy, including invoice matching, coding, and approvals. Payroll Processing: Support weekly payroll processing for operational team and ensure compliance with internal policies and as per the award/agreements. Validate attendance, job sheets, and performance-linked pay structures. Coordinate with HR and finance teams to ensure accuracy and timely disbursal. Recordkeeping & Reporting: Maintain accurate billing, payroll, and payment records in Xero and internal systems. Generate regular reports on invoice status, payments, payroll, and adjustments. Assist with audit documentation and financial reconciliations. Support the finance team in process standardization and compliance. Assist with internal audit preparation and provide necessary documentation as and when required by the management team. Qualifications, Key Skills and Attributes: 3+ years of experience in billing, accounts receivable, or payroll (logistics sector preferred). Proficiency in Xero and MS Excel. Solid understanding of invoice structures and payroll calculations. Sound knowledge of accounting principles and practices A degree in accounting, finance, or commerce preferred. Strong attention to detail and commitment to accuracy. Must have good communication, listing skills to liaise with clients, internal managers and the team Proactive and solution-oriented approach with problem-solving skills. Excellent organizational skills with the ability to manage multiple tasks and deadlines. Preferred Experience: Exposure to containerized logistics or manpower billing environments. Experience in blended roles involving both invoicing and payroll responsibilities. Familiarity with rate-based calculations, including piece rate, hourly, and custom structures. Proven experience in end-to-end payroll processing. Strong proficiency in Employment Hero (essential). Excellent attention to detail and ability to handle sensitive information confidentially. Strong communication and problem-solving skills.
We are looking for a skilled and detail-oriented Power BI Analyst to join our Team. The ideal candidate will play a key role in transforming raw financial and invoicing data into actionable insights, dashboards and reports to support business decisions. KEY RESPONSIBILITIES: Develop, design, and maintain interactive Power BI dashboards and financial reports related to invoicing, accounts receivable/payable,operation dataand financial KPIs. Work closely withoperations, accounting and finance teams to understand reporting requirements. Automate manual reporting processes using Power Query, DAX and data modelling techniques. Perform in-depth data analysis to identify trends, anomalies, and business insights related tooperations, billing, revenue, collections, and expenses. Maintain data accuracy and integrity across all reports. Integrate data from multiple sources such as ERP systems (e.g., SAP, Tally, QuickBooks), Excel files, SQL databases, etc. Assist in monthly, quarterly, and annual financial reporting cycles with automated tools. Improve data management processes and reporting functions across operations & finance/ accounting. Ensure data integrity and business continuity of reporting requirements REQUIRED SKILLS & QUALIFICATIONS: Bachelors degree in accounting, Finance, Computer Science, or a related field. 3 years of relevant experience in Power BI development within a finance or accounting environment. Strong knowledge of Power BI, Power Query, DAX, and data modelling. Proficiency in Microsoft Excel, SQL, and data visualization best practices. Good understanding of accounting principles, invoicing cycles, and financial metrics. Experience working with ERP or accounting software is a plus. Excellent communication and collaboration skills. PREFERRED QUALIFICATIONS: Experience in automation of financial and operational reports, as well as reconciliation processes. Strong data interpretation skills; experience building detailed BI reports (financial or operational). Knowledge of Python or Power Automate is a plus. Certification in Microsoft Power BI or similar business intelligence tools.
We are seeking a reliable and detail-oriented Bookkeeper/ Virtual Assistant to support the administration of a commercial properties / Tenant. This role combines tenant administration, bookkeeping, and financial tracking. You will handle invoicing, rent collection, bank reconciliation, and maintain records of tenant insurance. Key Responsibilities: Maintain tenant records and insurance details. Chase overdue rent and issue invoices. Reconcile property bank accounts. Record and track expenses and income. Prepare financial summaries and reports. Assist with ad hoc property admin tasks. Good written communication skills for tenant correspondence Comfortable working remotely and managing tasks independently Update spreadsheets / databases for leases, payments and communications Liaise with you for urgent matters or approvals. Track payments to service providers and vendors Assist with administrative tasks to ensure smooth property operations Skills & Experience: 3+ years Australian bookkeeping experience, preferably in property management. Strong Excel and accounting software skills (Xero). Excellent communication skills via email/chat. Highly organised, proactive, and able to work remotely. Experience with rent collection and reconcile multiple entities Attention of detail critical for leases, insurance and financials.
Job Description: We are seeking an experienced Australian Payroll Expert to manage and oversee comprehensive payroll operations. The ideal candidate will have direct experience handling payroll for 700+ employees , with strong hands-on skills in Employment Hero , Xero , and automation tools . A thorough understanding of ATO regulations and Australian payroll compliance is essential. Key Responsibilities: Manage end-to-end payroll processing for over 700 Australian employees. Ensure compliance with all ATO regulations, including PAYG, STP, and superannuation. Process payroll using Employment Hero and Xero with accuracy and timeliness. Use automation tools to streamline payroll and reduce manual intervention. Maintain accurate employee records, including onboarding, timesheets, leave, and termination details. Coordinate with onshore teams for payroll inputs, approvals, and compliance updates. Train and support offshore teammates to ensure standardized payroll practices. Cross-verify employee timesheets with client-provided timesheet data to ensure billing and payroll accuracy. Stay updated with legislative changes and implement adjustments to maintain compliance. Handle payroll-related queries from employees and internal departments. Key Requirements: 3+ years of hands-on experience in Australian payroll processing. Proven track record managing payroll for 700+ staff. Strong working knowledge of Employment Hero, Xero, and automation tools. In-depth understanding of ATO rules child support deduction merchandise deduction, superannuation, STP and employment compliance. Excellent coordination, communication, and problem-solving skills. Ability to train and mentor offshore team members. High attention to detail, accuracy and confidentiality. Preferred Qualifications: Certification in Payroll, HR, or Accounting Prior experience in the logistics or transport services industry.