2 Onboarding Coordination Jobs

Job Summary: We are seeking a Senior Delivery Manager with strong experience in the US IT staffing and recruitment industry , especially in managing the end-to-end candidate lifecycle for contract roles. This role requires a detail-oriented and proactive professional who can work closely with recruiters, hiring managers, and candidates to ensure successful submissions, smooth interview coordination, and timely onboarding. The ideal candidate will act as a bridge between recruitment teams and client stakeholders, ensuring quality delivery and excellent candidate experience. Key Responsibilities: Screen all candidates submitted by recruiters to evaluate fit for client roles technical skills, communication, availability, and motivation. Conduct in-depth candidate discussions to understand reason for change, project history, and current status. Shortlist and present qualified candidates to hiring managers with accurate summaries and required details. Coordinate interview scheduling between clients and candidates, ensuring timely confirmations and preparation. Ensure candidates attend interviews on time and follow up for feedback and next steps. Once selected, stay in regular touch with candidates during the offer, onboarding, and notice period stages to ensure commitment and reduce dropouts. Collaborate with internal recruiters and account managers to track open roles, prioritize delivery , and fill positions within timelines. Maintain detailed records in the ATS/CRM (e.g., job tracker, interview logs, candidate statuses). Escalate delivery risks or bottlenecks promptly and work toward resolutions with urgency. Ensure a smooth onboarding experience for candidates joining at client locations. Key Skills & Experience: 12+ years of experience in staffing delivery , recruitment operations , or talent coordination . Proven ability to communicate effectively and professionally with hiring managers from direct clients. Experience working in a fast-paced IT/contract staffing for Direct Clients. Strong ability to evaluate resumes, assess candidates, and present profiles to clients. Excellent communication and interpersonal skills – capable of engaging with both candidates and client stakeholders . Proven experience in managing interviews, follow-ups, and onboarding coordination . Ability to multitask , handle high volumes, and deliver against tight deadlines. Familiarity with ATS/CRM tools and MS Office (Excel, Outlook, etc.).

Responsibilities/ Duties 1. Recruitment and Onboarding: Collaborate with hiring managers to identify staffing needs and support full-cycle recruitment efforts, including sourcing, screening, interviewing, and selecting candidates. Coordinate new hire onboarding processes, including orientation, paperwork, benefits enrollment and onboarding surveys. Manage candidate surveys and ensure cNPS is well maintained. 2. HR Policies and Compliance: Stay up-to-date with employment laws and regulations, proactively addressing compliance concerns. Collaborate with HR leadership for building policies and processes which are not available for the routine work. 3. HR Data Management: Maintain accurate employee records, ensuring data integrity and confidentiality. Generate HR reports and analytics to support strategic decision-making and monitor HR metrics. 4. Employee Engagement: Assist in the planning and implementation of employee engagement initiatives, such as team-building activities, recognition programs, and company-wide events. Foster a positive work environment that promotes employee satisfaction and productivity. 5. Leave and Attendance Management: Administering and managing the leave policy and procedures. Tracking and maintaining accurate records of employee attendance, leaves, and time-off requests. Addressing employee queries regarding leave entitlements, policies, and procedures. Coordinating with managers to ensure proper scheduling and coverage of work during employee absences. Monitoring attendance trends and identifying potential issues or areas for improvement. 6. Offboarding and Settlement: Managing the offboarding process for departing employees, including paperwork, and documentation. Coordinating with various departments to ensure the smooth transition of responsibilities and return of company assets. Conducting exit interviews to gather feedback and identify areas for improvement. Preparing termination documents, final settlements, and handling employee benefits and entitlements. Updating HR systems and records to reflect employee status changes accurately. Administrative Tasks: Coordinate travel arrangements, including ticket and hotel bookings. Oversee office maintenance and manage inventory supplies. Ensure proper documentation and compliance with administrative processes. Liaise with vendors for office requirements and services. Maintain and keeping Track of all admin reports. Criteria for the Role! Bachelor's degree in Human Resources, Business Administration, or a related field. Proven experience as an HR Generalist or similar HR role, preferably in a SaaS or technology company. Strong knowledge of HR best practices, employment laws, and regulations. Experience with recruitment and onboarding processes. Familiarity with HRIS systems and proficiency in using HR software and tools. Excellent communication and interpersonal skills. Ability to handle confidential information with discretion. Strong organizational and time management abilities. Proactive problem-solving and decision-making skills. Competency Communication Relationship Management Ethical Practice HR Knowledge Business Acumen Critical Evaluation Critical thinking and listening Global and Cultural Effectiveness Empathy Digital proficiency Leadership and Navigation.