To provide general administrative and clerical support to ensure the smooth operation of an office. Their responsibilities include answering phones, managing files, scheduling appointments, and greeting visitors. They may also handle mail, manage office supplies, and assist with basic bookkeeping and data entry. Essentially, they are the backbone of an office, handling a variety of tasks to support staff and maintain an organized workspace. Here's a more detailed breakdown of common Office Assistant duties: Administrative and Clerical Tasks: Answering phones and directing calls: Serving as the first point of contact for incoming calls and routing them to the appropriate person or department. Managing correspondence: Handling incoming and outgoing mail, faxes, and emails. Filing and record keeping: Organizing and maintaining both physical and electronic files to ensure easy access to important documents.Coordinating calendars and scheduling appointments for staff members and clients.Inputting information into databases and updating records as needed.Creating and editing documents, reports, and presentations using word processing and other software.Monitoring inventory and ordering supplies to ensure the office has everything it needs.Ensuring that office equipment like printers, copiers, and fax machines are in working order.Customer Service and Reception: Scheduling appointments and meetings: Data entry and record updates: Preparing documents: Ordering and managing office supplies: Maintaining office equipment: Greeting visitors: Welcoming visitors to the office and directing them to the appropriate person or area. Providing information and assistance: Answering questions and providing assistance to visitors and staff. Other Responsibilities: Assisting with travel arrangements: Booking flights, accommodations, and other travel arrangements for staff members. Organizing office events: Assisting with the planning and execution of office events and meetings. Light bookkeeping and accounting tasks: Assisting with basic bookkeeping duties, such as processing invoices and expense reports. Maintaining a tidy and organized workspace: Ensuring that common areas are clean and organized. Job Type: Full-time Pay: ₹8,831.22 - ₹20,167.86 per month Schedule: Day shift Supplemental Pay: Commission pay Performance bonus Work Location: In person Application Deadline: 24/07/2025
Core Responsibilities: Data Entry: Entering financial transactions into accounting software or spreadsheets. Updating ledgers, journals, and other financial records. Invoice Processing: Creating and sending invoices to customers (sales invoices). Processing incoming invoices from suppliers (purchase invoices). Bank Reconciliation: Matching bank statements with internal records. Investigating discrepancies. Accounts Payable and Receivable: Managing payments owed to suppliers (AP). Tracking payments from customers (AR). Sending payment reminders or follow-ups. Assisting with Payroll: Collecting and preparing timesheets. Supporting payroll calculations and reporting. Filing and Record-Keeping: Organizing physical and digital financial documents. Ensuring records are maintained for audit and compliance. VAT Returns & Tax Preparation Support: Assisting in the preparation of VAT returns. Gathering data needed for tax filings. Petty Cash Management: Recording and reconciling petty cash transactions. Financial Reporting Assistance: Supporting accountants in preparing monthly, quarterly, or annual reports. Generating reports from accounting systems. Communication: Liaising with suppliers, customers, and other departments regarding payments and financial queries. Additional Tasks : Assisting in budget preparation. Supporting external or internal audits. Helping with inventory accounting. Using accounting software (Tally Prime). ✅ Key Skills Required: Attention to detail. Good numeracy skills. Basic understanding of accounting principles. Proficiency in Excel and accounting software. Organizational and time-management skills. Discretion and confidentiality. Job Type: Full-time Pay: ₹8,109.63 - ₹15,000.00 per month Work Location: In person