The RoleAs a Senior Executive Assistant with Worley,you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience. Focal POC to Executives & team. Screens in coming / outgoing mails, correspondences, and personal appointments. Receives, sorts, and distributes incoming mail. Prepares routine correspondence and routes completed correspondence for signature. Reviews outgoing correspondence for proper format, enclosures, grammar, etc. whilst receiving telephone calls and visitors. Access to and maintaining executives calendar updates. Assists in preparation of routine planning and programs reports while maintaining its confidentiality. Creates and maintains a filing system. Procures inhouse stock of stationary for the taskforce. Keeps reference files and manuals of policy and procedure up to date. Maintains a follow-up file for reminding company representative of dates reports are due, pending correspondences, etc. Performs other miscellaneous related duties requested by the company representative. Coordinate appointments/meetings with internal and 3rd party visitors. Book meeting venues and coordinate travel arrangements. Prepare minutes of meetings, presentations, maintain departments filling system. Communication, Coordination and follow up with team / Vendors. Organizing & managing meetings and events. Knowledge on Terms & Conditions of Purchasing. Preparation of draft LOI / PO, as required. Department Record keeping Monitoring & execution. Various types of Management Report generation (MIS) HR, Quality, Safety, Training, Ethics, Project, etc. About You To be considered for this role it is envisaged you will possess the following attributes Graduate in any discipline with 6-8 years of experience as executive assistant reporting to Senior Leadership of large cooperate organization preferably ECR industry. Experience / Expertise :5 years of secretarial experience, preferably in Oil and Gas. A university degree is preferable. MS Office experience Excel, Word, PowerPoint. Ensure Accountability, Communicate Effectively, Situation Adaptability, Customer Focus, and Business Insight.
