322 Office Operations Jobs - Page 3

You are a detail-oriented and proactive IT & Office Administrator responsible for overseeing the IT infrastructure and managing office operations. Your role includes maintaining IT systems, providing user support, ensuring office efficiency, and coordinating administrative tasks. The ideal candidate is tech-savvy, organized, and capable of multitasking in a fast-paced environment. In terms of IT Administration, you will manage and maintain the IT infrastructure, which includes hardware, software, networks, and security systems. It will be your responsibility to install, configure, and troubleshoot computers, printers, and other office equipment. Providing technical support to employees for software, hardware, and connectivity issues will be part of your daily tasks. Monitoring system performance, ensuring data security through backups, and managing antivirus systems are critical aspects of this role. You will also coordinate with external vendors for IT support, upgrades, and procurement, as well as implement and maintain IT policies to ensure compliance with company standards. Managing access controls, email accounts, and user credentials for employees, as well as assisting in software licensing, procurement, and renewal, are additional responsibilities. Regarding Office Administration, you will oversee daily office operations to ensure a smooth and efficient work environment. Managing office supplies, vendor relations, and facility maintenance will be part of your duties. You will also assist in organizing company events, meetings, and conferences, as well as handle incoming and outgoing correspondence, including emails, calls, and mail. Maintaining office security, visitor management, and employee access systems will also fall under your purview. The ideal candidate for this position should possess a Bachelor's degree in Information Technology, Computer Science, Business Administration, or a related field, along with 1-2 years of experience in IT support and office administration. Strong understanding of IT systems, networking, and troubleshooting is essential, as well as proficiency in Microsoft Office Suite, Google Workspace, and IT support tools. Excellent organizational and multitasking skills, strong problem-solving ability with attention to detail, ability to handle confidential information with integrity, good communication skills, and a customer service-oriented approach are also required. This role requires working from the office.,

We are seeking an Operations Associate to support the day-to-day operational functions of an educational services company. The ideal candidate will be responsible for ensuring smooth backend processes and efficient service delivery by working closely with cross-functional teams. Roles and Responsibilities Office Operations: Assist in managing daily office activities and maintaining organized office files, records, and documentation. Administrative Support: Assist in preparing reports, presentations, and official communications. You'll also provide support in scheduling meetings, appointments, and events. Student and Faculty Support: Assist with student admissions and enrollment processes. You'll also support faculty members with printing, scanning, and distributing study materials. Record Keeping: Maintain accurate and up-to-date records of administrative activities, including document verification, filing, and retrieval. Examination Coordination: Assist in the coordination of examinations, including seating arrangements and the distribution of materials. Skills Required A Bachelor's degree . Strong organizational and time management skills. The ability to assist with administrative and office management tasks. Proficiency in maintaining accurate records and documentation. Excellent communication skills for collaborating with cross-functional teams.

We are seeking an Operations Associate to support the day-to-day operational functions of an educational services company. The ideal candidate will be responsible for ensuring smooth backend processes and efficient service delivery by working closely with cross-functional teams. Roles and Responsibilities Office Operations: Assist in managing daily office activities and maintaining organized office files, records, and documentation. Administrative Support: Assist in preparing reports, presentations, and official communications. You'll also provide support in scheduling meetings, appointments, and events. Student and Faculty Support: Assist with student admissions and enrollment processes. You'll also support faculty members with printing, scanning, and distributing study materials. Record Keeping: Maintain accurate and up-to-date records of administrative activities, including document verification, filing, and retrieval. Examination Coordination: Assist in the coordination of examinations, including seating arrangements and the distribution of materials. Skills Required A Bachelor's degree . Strong organizational and time management skills. The ability to assist with administrative and office management tasks. Proficiency in maintaining accurate records and documentation. Excellent communication skills for collaborating with cross-functional teams.

As a Communication and Support Associate, your primary responsibility will be to handle various communication channels including answering phones, responding to emails, and managing general office correspondence. You will play a crucial role in ensuring effective communication within the office environment. Additionally, you will be responsible for scheduling and coordinating tasks such as organizing meetings, scheduling appointments, and making travel arrangements. Your attention to detail and organizational skills will be essential in successfully managing these activities. Another key aspect of your role will involve record-keeping tasks, which include maintaining electronic and physical filing systems, updating databases, and managing records. Your ability to maintain accurate and up-to-date records will contribute to the overall efficiency of office operations. Furthermore, you will be responsible for managing office operations by overseeing office supplies, maintaining equipment, and ensuring the smooth functioning of the office on a day-to-day basis. Your proactive approach to office management will be vital in creating a conducive work environment. You will also assist with data entry tasks, generate reports, and prepare presentations as needed. Your proficiency in data entry and reporting will support decision-making processes within the organization. In addition to the above responsibilities, you will handle customer inquiries and provide necessary support to clients. Your excellent customer service skills will be instrumental in maintaining positive relationships with clients. The ideal candidate for this position should be between 20 to 30 years old and possess a Full-time, Permanent, Fresher job type. The work location is in person. As part of the benefits package, you will be entitled to Provident Fund benefits. If you are looking for a dynamic role that involves communication, support, coordination, record-keeping, office operations, data entry, reporting, and customer service, this position is an excellent fit for you. Join our team and be a key contributor to our office environment.,

You will be responsible for managing front desk operations, which includes guest reception and visitor management. This will involve handling incoming calls, emails, and inquiries with professionalism. Additionally, you will be in charge of maintaining visitor logs, appointment schedules, and meeting rooms. Coordination with internal departments will be essential for ensuring seamless office operations. It will be your duty to keep the reception area tidy and organized. Your tasks will also include managing courier services, distributing mail, and filing documents. Administrative duties such as data entry, printing, and monitoring office supplies will be part of your responsibilities. Providing exceptional guest experience and hospitality to visitors is crucial for this role. You will need to manage security protocols for visitor entry and ensure staff safety. Furthermore, you may be required to assist with event coordination, travel arrangements, and corporate meetings as necessary. This is a full-time, permanent position with benefits such as food provided and Provident Fund. The work schedule will be in the evening shift. Proficiency in English is required, and knowledge of Hindi is preferred. The work location is in person.,

As an integral member of our team, you will be responsible for managing office operations, staffing, recruitment, training, and development. Your role will encompass ensuring the smooth functioning of the office environment and overseeing the recruitment process to onboard talented individuals. Additionally, you will play a key role in providing training and development opportunities to enhance the skills of our employees. This is a full-time, permanent position that offers a range of benefits including cell phone reimbursement and paid sick time. The work schedule is during the day shift, and there is also a performance bonus structure in place to recognize and reward your hard work. The work location for this position is in person, providing you with the opportunity to collaborate closely with your colleagues and contribute effectively to the team. The expected start date for this role is 08/05/2025, giving you a clear timeline to prepare for your new responsibilities.,

The job involves performing clerical duties, maintaining and updating records, files, and databases, handling data entry, and managing documents. You will be responsible for preparing basic correspondence, forms, and reports. Additionally, you will provide administrative support by assisting in daily office operations and managing mail and correspondence. You will also be coordinating office supply inventory, answering phone calls, emails, and walk-in inquiries professionally, scheduling appointments, and maintaining calendars. Furthermore, you will assist other departments such as HR, finance, or sales with routine tasks like filing, photocopying, or scanning, as well as helping in organizing company events or travel arrangements. It is crucial to ensure that all office operations comply with company policies and procedures while maintaining the confidentiality and security of sensitive company information. The job is full-time with day and morning shifts, and a performance bonus is available. The ability to commute or relocate to Thane, Maharashtra, is required. Ideal candidates will have at least 1 year of work experience. The work location is in person.,

Oversee daily office/factory operations, shop floor rounds, safety checks, and housekeeping to ensure smooth workflows. Manage correspondence, scheduling, document control, and office supply/equipment needs Required Candidate profile Handle communication with guests, vendors, clients, and provide HR support in recruitment, onboarding, and staff coordination. assist with events, reports, and other administrative tasks.

Job Opening: Back office executive(Female) package -25-30k Job Responsibilities: Handle day-to-day back-office operations, documentation, and data management. Coordinate with internal teams (Sales, Purchase, Accounts, Production) for smooth workflow. Maintain records of orders, invoices, dispatches, and customer communications. Support sales team by preparing quotations, proposals, and follow-up reports. Assist in vendor management, procurement documentation, and order processing. Manage filing systems, MIS reporting, and ensure timely submission of reports. Handle email communications and maintain professional correspondence with clients/vendors. Support HR/Admin team in maintaining employee data and general office operations. Ensure compliance with company policies and maintain confidentiality of data. Required Skills & Competencies: Graduate with 24 years of relevant experience in back-office operations. Proficiency in MS Office (Excel, Word, PowerPoint) . Strong organizational and time-management skills. Good communication skills (written and verbal). Ability to multitask and work independently with attention to detail.

We are seeking a proactive Branch Operations Executive for a Life Insurance company. The ideal candidate will be responsible for both field work and operations, with a strong focus on daily renewal collections and customer visits. This role is a great fit for someone with at least 6 months of experience in either collections or sales. Roles and Responsibilities Field Operations (80%): Conduct daily renewal collections . Make daily visits to customers. Office Operations (20%): Raise SRs (Service Requests) . Handle pending system work. Skills Required A minimum of 6 months of experience in collections or sales. Must be a local candidate. The candidate must have their own two-wheeler .

As a Workplace Services Manager at Nanonets, you will play a crucial role in ensuring seamless office operations for a productive and comfortable work environment. Your responsibilities will include managing day-to-day office activities, overseeing office and pantry supplies, IT asset management, acting as a liaison with building management, providing employee onboarding support, ensuring workplace compliance and safety, and fostering community engagement among employees. You should have at least 4 years of experience in office administration or a similar role, strong organizational and multitasking skills, experience in managing IT assets and office supplies, proficiency in Google Workspace / Microsoft Office, and excellent communication and problem-solving abilities. Nanonets is a leading company with a vision to help computers see the world by reading and understanding documents. With a client base that includes renowned brands such as Toyota, Boston Scientific, Bill.com, and Entergy, we aim to revolutionize workflows and unlock untapped potential for our clients. Backed by a recent Series B funding round of $29 million led by Accel and supported by existing investors like Elevation Capital and YCombinator, we are committed to driving innovation and delivering cutting-edge AI solutions to businesses worldwide. Your role as a Workplace Services Manager is essential in maintaining a smooth and efficient office environment, supporting the needs of employees, and contributing to the overall success of Nanonets. If you are proactive, organized, and ready to take on this challenge, we look forward to receiving your application.,

As an Assistant/Deputy/Manager - Admin at Jaipuria Institute of Management, Lucknow, you will be responsible for overseeing all administrative functions and operations. Your role will involve managing facilities, ensuring efficient office operations, and coordinating various administrative activities to support the institution's overall goals and objectives. Your key responsibilities will include: - Coordinating with the Admission and PMC teams to manage hostel requirements for students. - Ensuring smooth functioning and management of student hostels, including room allocation, maintenance, and grievance handling. - Managing hostel supplies and essentials procurement and inventory. - Assisting the Office of Student Affairs (OSA) in organizing student events, activities, and workshops. - Maintaining hostel residents" documentation and acting as a liaison between students and other departments. - Identifying, negotiating, and finalizing agreements with local hospitals and hotels for student health services and accommodations during events. - Supervising facilities maintenance, managing contracts, and ensuring compliance with regulations. - Overseeing daily administrative operations, including mail, correspondence, and office supply management. - Leading and managing the administrative support team and fostering a positive work environment. - Coordinating logistics for events, meetings, and conferences hosted by the institute and ensuring compliance with institutional policies and procedures. Qualifications and Skills: - Masters degree in Business Administration, Management, or a related field. Masters degree preferred. - 8+ years of proven experience in administrative management, preferably in an educational institution. - Strong leadership and managerial skills with the ability to motivate and develop a diverse team. - Knowledge of facilities management, budgeting, and compliance regulations. - Proficiency in the MS Office suite and other relevant software applications.,

Intellex is seeking a Commerce graduate to join our dynamic team as an Accounts & Admin Executive. In this role, you will play a crucial part in managing various accounting and administrative tasks. **Responsibilities - Accounting:** - Manage vendor relationships and communication. - Maintain accurate records of financial transactions. - Assist with the implementation of internal control procedures. - Possess good knowledge of accounting principles and practices. - Demonstrate strong attention to detail and accuracy. - Exhibit excellent communication and interpersonal skills. - Be conversant with Tally, Excel, Word, and other relevant software. **Responsibilities - Administration:** - Manage office operations & staff, co-ordinate meetings, and oversee administrative tasks. - Handle travel itineraries, accommodations, and expense claims for employees. - Maintain and organize important company records, contracts, and confidential files. - Manage vendor relationships, office maintenance coordination, and procurement. - Ensure compliance with company policies & procedures. - Coordinate communication and follow-ups on action items as required by senior management. - Support HR, finance, and legal teams with routine admin requirements. - Ensure the professional upkeep of the front office, boardrooms, and common areas. - Provide office administration support. - Maintain strict confidentiality & privacy for all the accounts and admin data. This is a Full-time, Permanent position with a Day shift schedule. The work location is in Kochi, Kerala, and the ability to commute or relocate is preferred. The ideal candidate should have at least 4 years of similar experience, be fluent in English, and be available to work in person. The application deadline for this position is 30/06/2025.,

As an Executive & Workplace Operations Coordinator at POLYGON STUDIOS India, you will play a vital role in supporting the day-to-day functioning of our office and leadership team. We are seeking a proactive and resourceful individual who can handle a variety of responsibilities, ranging from HR support to basic IT troubleshooting and executive assistance. Your ability to wear multiple hats and ensure the smooth and efficient operation of our workplace will be crucial to our success. In this role, you will provide executive assistance by managing administrative tasks, scheduling support for senior executives, organizing meetings, and handling travel logistics. You will also be responsible for maintaining confidential documents and communications with discretion. Additionally, you will support HR functions by assisting with recruitment coordination, onboarding, and offboarding processes. You will help maintain employee records, ensure HR compliance activities are up to date, and contribute to team events, engagement activities, and employee communications. As part of the role, you will oversee general affairs and office operations, including managing office supplies, coordinating with vendors, and ensuring workplace safety, cleanliness, and efficiency. You will be the first point of contact for basic IT issues, such as password resets and printer setups, and will work with external IT vendors for more complex support needs. Managing inventory of tech assets and software licenses will also be a part of your responsibilities. To excel in this position, you should have work experience in administration, business, or a related field, with at least 2 years of experience in an administrative, HR, or operations role. Being tech-savvy with knowledge of Microsoft Office, Google Workspace, and office hardware is essential. Strong organizational skills, multitasking abilities, excellent communication in English, and a proactive problem-solving mindset will set you up for success in this role. Discretion in handling confidential information is also a key requirement for this position.,

The Accountant cum Admin position is crucial for maintaining precise financial records, generating reports, and overseeing day-to-day administrative duties. An ideal candidate for this role should possess a combination of accounting proficiency and administrative capabilities to ensure seamless operations within the organization. Your responsibilities will involve: - Preparation of monthly, quarterly, and annual financial statements and reports. - Ensuring adherence to accounting standards and regulations. - Assisting in budgeting and forecasting processes. - Conducting regular audits to guarantee the accuracy of financial data. - Supporting daily office functions, such as managing schedules and correspondence. - Organizing and maintaining company records and documentation. - Assisting in the creation of reports and presentations for management. - Coordinating meetings, events, and travel arrangements when necessary. - Managing office supplies and inventory to ensure efficient usage. - Acting as a primary contact for vendors and clients for administrative inquiries. Required qualifications include: - A Bachelor's degree in Accounting, Finance, Business Administration, or a related field. - Proven experience in both accounting and administrative roles. - Proficiency in accounting software (e.g., QuickBooks, SAP) and MS Office Suite. - Strong organizational and time-management skills. - Excellent attention to detail and problem-solving abilities. - Effective verbal and written communication skills. Preferred skills that would be beneficial for this role: - Familiarity with tax regulations and compliance. - Ability to work both independently and collaboratively within a team. The working conditions for this position involve an office environment with standard working hours, although occasional overtime may be required during peak periods, such as the end of the financial year. The compensation for this role includes a competitive salary based on experience and qualifications. Furthermore, additional benefits such as cell phone reimbursement, provided food, and performance bonuses are included. This job description is flexible and can be tailored to meet the specific requirements of the organization and the level of experience needed. Job Type: Full-time Schedule: Day shift Education: Diploma (Preferred) Experience: - Tally: 3 years (Preferred) - Total work: 3 years (Preferred) - Accounting: 2 years (Preferred) Work Location: In person,

As a Senior Manager - Administration, based in Bhavani, Erode, Tamil Nadu, you are required to have a minimum of 10+ years of experience in Factory administration. A relevant degree with experience in Administration/Automobile/Transport is preferred, especially in the Garments/Textile Industry. Candidates from Bhavani, Erode are highly desirable for this role. Your responsibilities will include supervising and coordinating the transport department to ensure the smooth operation and timely functioning of passenger and vehicle services. Managing canteen operations to maintain quality, hygiene standards, and compliance with safety regulations is also a key aspect of your role. You will be responsible for overseeing housekeeping activities to ensure the cleanliness and maintenance of factory premises. Leading the administrative team in managing documentation, staff coordination, and office operations is vital. Building and maintaining strong relationships with vendors, ensuring timely supply of materials and services, and negotiating contracts will be part of your duties. Ensuring compliance with all safety, legal, and environmental regulations across all departments is imperative. You will develop and manage departmental budgets, focusing on cost control and efficiency. Regular reporting on departmental performance and operations to senior management is essential. Effective communication and coordination with the management team is also a crucial aspect of your role. This is a full-time, permanent position with benefits including leave encashment and Provident Fund. The work schedule is during day shifts with additional benefits such as performance bonuses and yearly bonuses. The work location is in person.,

A Sales Coordinator is responsible for overseeing a sales team to ensure that company quotas are met. As a Sales Coordinator, you will act as a liaison between customers, the sales team, and upper management. Your key responsibilities will include coordinating the sales team's schedules, managing important documents, and communicating relevant information effectively. Additionally, you will be tasked with ensuring the adequacy of sales-related equipment and materials, responding to customer complaints, and providing after-sales support when needed. It will also be your responsibility to store and organize financial and non-financial data electronically, handle order processing accurately and in a timely manner, and inform clients of any unforeseen delays or issues. Monitoring the team's progress, identifying areas for improvement, and assisting in the preparation and organization of promotional materials or events will also be part of your role. Furthermore, you will need to ensure compliance with laws and company policies. To qualify for this position, you should have a BSc/BA in business administration or a relevant field, with certification in sales or marketing considered an asset. Previous experience in sales, particularly as a sales coordinator or in other administrative roles, will be advantageous. Proficiency in MS Office, good organizational skills, problem-solving abilities, excellent communication skills, dedication, and proficiency in English are also essential for this role. As an Academic Coordinator, you will join our company as the main point of contact for our employees and vendors. Your responsibilities will include working with parents, teachers, and counselors to address students" academic, behavioral, and other issues. You will assist in updating lesson content, developing training modules and programs, coordinating with teachers and center coordinators to create lesson plans and materials, and supporting regular office operations such as screening phone calls and scheduling meetings. Managing office expenses, maintaining employee records, scheduling meetings, handling incoming mail, ordering office supplies, making travel arrangements, organizing company documents, addressing queries from employees and clients, preparing presentations, spreadsheets, and reports, and updating office policies as needed are also part of your duties. To be successful in this role, you should possess excellent organizational skills, the ability to prioritize tasks, meet deadlines, and have previous work experience as an Administrative Coordinator or in a similar role. Proficiency in MS Office Suite, familiarity with office equipment, basic math skills, strong time-management abilities, and excellent verbal and written communication skills are also required. This position falls under the job category of Coordinator and is a full-time role located in Batala, Bathinda, Jalandhar, Ludhiana, Mahilpur, Sri Ganganagar, and Tarn Taran.,

As a member of our team, you will be responsible for handling incoming calls, emails, and other communications in a professional manner. Your role will also involve interacting with customers and managing front desk responsibilities effectively. In addition, you will play a crucial part in assisting office operations, including ordering office supplies and maintaining inventory to ensure smooth functioning. Supporting event planning and execution will be another key aspect of your job, contributing to the success of our events. This is a full-time, permanent position suitable for freshers looking to kickstart their career. You will have access to benefits such as paid sick time, paid time off, and Provident Fund. The work schedule is during the day with fixed shifts, providing you with stability and work-life balance. Additionally, there is a performance bonus structure in place to recognize and reward your hard work. If you enjoy a dynamic work environment where you can actively contribute to various tasks and projects, this role is perfect for you. The work location is in person, allowing you to collaborate with colleagues and be part of a supportive team. Join us in this exciting opportunity and be a valuable asset in our office operations.,

Role & responsibilities Manage and supervise office support staff, including administrative assistants, clerks, and housekeeping. Oversee facility management, office supplies, vendor contracts, and utility services. Coordinate with HR, Finance, Production, and Purchase departments for administrative support. Maintain office records, documentation, and filing systems (physical & digital). Ensure compliance with company policies, safety norms, and statutory requirements. Monitor office budgets, expenses, and prepare periodic MIS reports for management. Support travel arrangements, meeting schedules, and company events. Handle procurement of non-production items such as office supplies, IT support materials, and consumables. Ensure effective communication and coordination across departments. Address grievances related to office support and resolve them efficiently Preferred candidate profile Basic understanding of statutory compliance related to office administration. Knowledge of vendor and contract management. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Working knowledge of ERP / Office Management Software. Minimum 58 years of experience in office administration, facilities management, or office support roles. Prior experience in a manufacturing / industrial environment (preferably tools manufacturing) is highly desirable.

Making quotations, Payment follow-ups, order processing, Handling client calls, Co-ordination with purchase and sales team, Admin related work Job Overview We are looking for an efficient and highly organized Office Coordinator to join our team. The ideal candidate will be responsible for managing daily office operations, providing administrative support, and ensuring that the office environment runs smoothly. This position requires excellent multitasking skills, attention to detail, and the ability to communicate effectively across all levels of the organization. Key Responsibilities Office Operations Oversee day-to-day office activities to ensure smooth functioning of the workplace. Manage office supplies, inventory, and equipment, ensuring availability and functionality. Coordinate office maintenance, repairs, and cleaning services, ensuring a safe and productive work environment. Maintain filing systems, both electronic and paper-based, ensuring easy access to information. Good written and verbal English communication

We are looking for a highly organized and proactive Office Assistant to join our team in Noida. This role is essential for ensuring the smooth and efficient daily operations of our office. The ideal candidate will be a friendly, detail-oriented individual with excellent communication skills and a strong ability to manage multiple tasks effectively. What You'll Do (Key Responsibilities): Administrative Support: Provide general administrative and clerical support to ensure the smooth functioning of the office. Reception Duties: Greet visitors warmly, answer and direct incoming phone calls professionally, and manage general inquiries. Correspondence Management: Handle incoming and outgoing mail, couriers, and emails, ensuring timely distribution and response. Office Supplies & Inventory: Monitor and manage office supply inventory, place orders, and ensure all necessary items are available. Filing & Documentation: Organize and maintain physical and digital filing systems, ensuring documents are easily accessible and secure. Scheduling & Coordination: Assist with scheduling appointments, meetings, and coordinating logistics for various office activities. Data Entry: Perform accurate data entry and assist with preparing reports, presentations, and other documents as required. Office Maintenance: Ensure the office common areas are tidy and presentable. Liaise with vendors for office equipment maintenance and repairs. Support & Collaboration: Provide support to other team members and departments as needed, fostering a collaborative work environment. Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Key Responsibilities: Office Management: Oversee daily office operations, including maintaining office supplies, managing inventory, and ensuring a clean and organized workspace. Administrative Support: Provide administrative assistance to senior management and staff, including scheduling meetings, managing calendars, and handling correspondence. Reception Duties: Greet visitors, answer phone calls, and direct inquiries to the appropriate personnel. Record Keeping: Maintain and update company records, files, and databases, ensuring all documentation is accurate and up-to-date. Event Coordination: Assist in planning and coordinating company events, meetings, and conferences, including booking venues and arranging catering. Travel Arrangements: Arrange travel and accommodation for employees as needed, ensuring all details are accurately managed. HR Support: Assist the HR department with onboarding new employees, maintaining personnel records, and organizing training sessions. Vendor Management: Liaise with vendors and service providers, ensuring timely delivery of services and resolving any issues that arise. Expense Management: Process expense reports and invoices, ensuring accuracy and compliance with company policies. Project Assistance: Provide support on various projects as needed, including research, data entry, and preparation of reports

1. Manage MD calendar and schedule appointments. 2. Manage day-to-day operations of the MDs office. 3. Coordinate with HODs, Managers and other staff members to ensure that the tasks assigned by the MD are done timely and accurately. 4. Correspond on behalf of the MD. Prepare and/or edit internal and external correspondence including letters, emails and memos. 5. Handle Domestic and international travel arrangements for MD 6. Plan, organize and coordinate functions and special events for the MD

Key Responsibilities: 1. Office Operations & Facilities: Oversee and manage daily office administration activities. Maintain cleanliness, hygiene, and functional workspaces in coordination with housekeeping staff. Liaison with building management and facility vendors for maintenance and utilities. 2. Vendor & Supplies Management: Manage and coordinate with vendors for housekeeping, pantry, stationery, and general office supplies. Ensure timely procurement and delivery of materials and services. Maintain records of purchase orders, vendor payments, and supply inventories. 3. Staff Supervision: Supervise housekeeping and security teams; manage their attendance, discipline, and work schedules. Conduct periodic performance checks and provide necessary feedback or training. 4. Asset & Inventory Management: Maintained and tracked inventory of office assets, including computers, laptops, and related IT equipment. Manage allocation, issuance, and return of assets to/from employees. Coordinate with the IT department for repairs or replacement. 5. Interdepartmental Coordination: Provide administrative support to all departments for seamless day-to-day operations. Act as a single point of contact for resolving administrative issues. 6. Travel & Accommodation Arrangements: Manage domestic and international travel bookings, including flights, trains, and local transport. Book hotel accommodations for employees, guests, and management as per requirements. Coordinate travel itineraries and assist travelers with documentation. 7. Visa & Immigration Process: Handle visa processing, immigration documentation, and appointment scheduling for business travel abroad. Coordinate with embassies, consulates, and travel agents for smooth visa approvals. Maintain and update records of employees' passports, visa status, and travel history. 8. Events & Engagements: Organize and support internal events, festivals, off-sites, team outings, and client visits. Coordinate with vendors and internal teams for event logistics. 9. Budget & Expense Management: Track administrative expenses and prepare reports for management review. Ensure cost-effectiveness in purchases and vendor services. Bachelor's degree in any discipline. 2-4 years of experience in office administration, facility management, or travel coordination. Strong understanding of travel booking systems and visa processes. Excellent verbal and written communication skills. Proficiency in the MS Office Suite and Google Workspace. Strong organizational, problem-solving, and negotiation skills. Ability to multitask and work under pressure.

The Operations Associate role at XYLEM LEARNING involves supporting day-to-day operational functions that are crucial for ensuring smooth backend processes, efficient delivery of educational services, and overall scalability of business operations. In this role, you will collaborate closely with various cross-functional teams such as product, content, sales, and customer success to maintain operational excellence. Your responsibilities will include managing office operations to ensure the seamless functioning of daily activities, organizing office files, records, and documentation, and assisting in the preparation of reports, presentations, and official communications. You will also be responsible for scheduling meetings, appointments, and events, as well as supporting student admissions, enrollment processes, and documentation. Furthermore, you will provide assistance to faculty members by handling tasks such as printing, scanning, and distributing study materials. It will be part of your duties to maintain accurate and up-to-date records of administrative activities, assist in document verification, filing, and retrieval processes, and coordinate examinations by managing seating arrangements and distribution of materials. This position is based in Kollam, Kerala, India, and requires candidates to hold a Bachelor's degree. The ideal candidate should be between 23 to 30 years of age and possess at least 2 years of relevant experience. The salary range for this position is not disclosed.,