322 Office Operations Jobs - Page 2

Job Summary: We are looking for a reliable and detail-oriented Admin Assistant to provide administrative and clerical support to ensure the smooth operation of daily office activities. The ideal candidate should be organized, proactive, and capable of handling multiple tasks efficiently. Key Responsibilities: Manage day-to-day office operations and administrative tasks. Handle phone calls, emails, and correspondence in a professional manner. Schedule and coordinate meetings, appointments, and travel arrangements. Maintain and update office records, databases, and filing systems. Prepare reports, presentations, and other documents as required. Order and maintain office supplies and equipment. Assist in HR-related activities such as onboarding, leave records, and attendance tracking. Support the finance team with basic data entry, invoice processing, and expense tracking. Ensure a clean, safe, and well-organized office environment.

Role Description Operations provides support for all of Deutsche Bank's Investment Bank businesses to enable them to deliver transactions and processes to clients. Our people work in established global financial center such as London, New York, Frankfurt, and Singapore, as well as specialist development and service center in locations including India, the US and Philippines. We manage trade lifecycle events and related controls across the Investment Bank's platforms and support global trading desks. A dynamic and diverse division, our objective is to make sure that all our services are executed in a timely and professional manner, that risk is minimized and that the client experience is positive. We are proud of the passion and professionalism of our people, and the work they do. In return, we offer excellent career development opportunities to foster skills and talent. You will be responsible for the India FIC Middle Office functions supporting the Investment Bank Trading activities for EMEA, US & Asia regions. You will be based in Pune or Bangalore, will report to the Global Head of Middle Office and will be a member of the regional Operations management team. The FIC Middle office teams are responsible for the delivery of operational services to Investment Bank businesses which include trading in Foreign exchange, Rates, Credit Derivatives, Commodities and Equity Derivatives products. Operational services cover both the ("Run The Bank") as well as transformation ("Change the Bank") for these functions. You will also have regional franchise responsibilities outside the core derivatives area, in either building a capability/competency, employee engagement, industry forums etc. There is also potential to expand to a global role for this function, based on performance. Your key responsibilities Provide a quality service to the Investment Banking division, especially within Core Middle Office in an efficient and cost effective way whilst maintaining appropriate control and risk management. Managing to key metrics in line with agreed targets and risk tolerances, notably cost and control Ensuring regulatory compliance from a country and regional perspective. Drive the development of strategic goals for FIC Operations India Partner with Technology teams to drive strategic and tactical transformation programs. to enhance processing efficiency and controls Provide People leadership, including the development of key talent and the overall needs of the staff Set clear direction for the team in line with overall business strategy and evolving regulatory expectations Manage performance systemically by setting qualitative and quantitative goals, promoting individual accountability and removing impediments to success. Communicate specific and measurable business driven objectives at the beginning of the year, ensuring every team member has regular, continuous and constructive performance discussions. Partner with regional leads across other delivery hubs to execute the global Middle Office strategy Empower, manage, coach and mentor direct reports and others in the organization and hold teams accountable for strong people, system and control management practices. Ensure each direct report has sufficient time and skills to perform the correspondent role and proactively manages and mitigates potential conflicts of interests. Proactively manage performance and people issues to ensure alignment with the Bank's goals, values and code of conduct. Build capability for competitive advantage by driving succession planning, prioritizing continuous development of people and fast tracking the mobility of high potentials within the team. Bring diverse teams together to collaborate on topics in order to achieve optimal ideas and recommendations Create an open and inclusive culture where team members are encouraged to offer and challenge ideas and practices. Act as an escalation channel for the Group's benefit by ensuring matters are referred to the appropriate function within the Bank (i.e. HR, Compliance, AFC, Legal). Your skills and experience Broad and deep knowledge of banking products, market and regulatory practices and client requirements in India. Prior Middle Office Operations experience is required. Broad experience of multiple asset classes across Fixed Income and Equity Derivatives is required. Deep knowledge of Middle office roles and responsibilities, controls and process is required. Operational knowledge on intersystem reconciliations is preferred. Proven track record of delivering operational excellence and in driving collaboration across multi-product and functional teams, in context of varied local regulations, market practices, technologies and processes Experienced senior professional with global investment bank exposure, with proven success in managing matrixed and virtual management structures, managing across varied functions within a regional management team structure Experienced leader with proven ability in managing stakeholder relationships across Front Office, Mid and BackOffice teams Leadership skills which enable the candidate to successfully influence simultaneously across multiple stakeholders, peers, direct and indirect reports History of leading complex multi-year strategies impacting product, function, process and technology, balancing revenue goals with client service and regulatory adherence. Proven track record in successfully leading complex and critical transitions.

As an Intern at Kalaniddhi Engineers (KE), your day-to-day responsibilities will include overseeing general office operations to ensure that the office environment is tidy and organized. You will be tasked with handling incoming calls, emails, and mail in a timely manner to facilitate communication with clients, vendors, and staff. Additionally, you will be responsible for organizing meetings, appointments, and events for senior management or teams. Your role will involve maintaining and organizing both physical and digital files, ensuring proper storage and retrieval when necessary. You will also be required to input data into spreadsheets or systems, generate reports, and provide updates to management as needed. Interacting with clients or visitors, handling inquiries, and providing information will be part of your daily tasks. Furthermore, you will be managing office supplies and equipment, placing orders as required to maintain stock levels. It will be your responsibility to ensure that office machinery such as printers, copiers, and phones are functioning properly, and to arrange for repairs when needed. About Kalaniddhi Engineers (KE): Kalaniddhi Engineers (KE) is recognized for introducing the latest technologies and innovations in the field of printing to support the Printing and Packaging Industry in India, South Asian Countries, and Middle East Countries. Established in 2003, Kalaniddhi Engineers is led by key promoters who are professionally qualified printing, packaging, and electronic engineers with a combined professional experience of over 52 years. The core focus of the company is on sales and service within the printing and packaging industries, as well as other industrial printing sectors in India, South East Asia, and the Middle East Countries. The promoters of Kalaniddhi Engineers are qualified printing and packaging technologists and electronic engineers with expertise in techno-commercial new business development. They have established associations with leading multinational companies such as Stork (Denmark), DIC Group (Japan), SICPA (Switzerland), Felix Boettcher (Germany), Flint Inks (Malaysia), among others.,

As a Manager Corporate Services, HR & Administration, you will play a crucial role in ensuring smooth business operations, implementing policies, and cultivating a productive workplace culture that aligns with the firm's growth and vision. Your responsibilities will include overseeing office operations, financial management, corporate communications, and HR-related tasks to ensure seamless coordination across departments. You will be responsible for managing daily office operations, facility maintenance, vendor coordination, and administrative functions such as maintaining office supplies and corporate correspondence. Additionally, you will support senior management in operational planning and process improvement. In the realm of HR and employee management, you will assist in recruitment, onboarding, and employee engagement initiatives. Furthermore, you will handle HR documentation, policy implementation, and employee welfare activities to foster a positive work environment. Your role will also involve managing senior executives" calendars, scheduling meetings, coordinating appointments, and preparing meeting minutes while tracking action items and deadlines. You will play a key role in corporate communication by drafting official emails, presentations, and reports, facilitating internal and external communication, and ensuring adherence to corporate policies and professional etiquette. Travel and logistics management will be another aspect of your responsibilities, involving coordinating domestic and international travel arrangements, processing travel reimbursements, and maintaining related records. To excel in this role, you should have proven experience in administration, accounts, and HR functions, proficiency in accounting software and MS Office, strong organizational and multitasking skills, excellent communication abilities, and the ability to handle confidential information with discretion. An understanding of corporate policies, compliance, and best practices is essential. The ideal candidate for this position would possess an MBA or relevant postgraduate qualification, knowledge of accounting, and prior experience in a corporate setting handling multi-functional roles.,

You will be responsible for maintaining the property in a clean and organized manner. This includes overseeing all vendor quotations and invoices to ensure smooth operations. You will need to monitor the cleanliness, ambiance, and quality of consumables within the property. In this role, you should have proven experience in team management, particularly with housekeeping staff and supervisors. You will be required to conduct regular inspections using appropriate checklists and report any findings accordingly. Additionally, you will be in charge of various maintenance tasks such as monitoring water TDS, sanitaries, office stationery, electrical fixtures, cafeteria management, water security systems, parking, lights, and other related facilities. Basic knowledge of building materials, interior design concepts, washrooms, and essential toiletries will be beneficial. Your responsibilities will also include ensuring smooth office operations and administration. This position requires attention to detail, effective communication skills, and the ability to multitask in a fast-paced environment.,

Responsibilities: * Manage office supplies inventory * Maintain accurate records & reports * Coordinate meetings & events * Oversee administrative tasks * Ensure smooth day-to-day operations Provident fund Annual bonus

Role & responsibilities: Maintain and update various management information systems (MIS) with relevant data. Prepare regular reports, data analysis, and presentations as required by senior management. Ensure smooth functioning of office operations, including administrative support. Manage and organize office supplies, documentation, and other office-related tasks. Work closely with other departments for coordinating and sharing information. Ensure timely data entry, record maintenance, and follow-up on pending tasks. Desired Skills & Qualifications: Knowledge of MS Office: Proficiency in MS Excel, MS Word, PowerPoint, and other MS Office tools. Strong organizational and multitasking skills. Good understanding of data entry, report generation, and office documentation. Experience with MIS and administrative duties. Strong communication skills and attention to detail. Experience: 2 years maximum of relevant experience. Pharmaceutical industry experience is preferred, but not mandatory. Candidates from other industries with strong computer knowledge and administrative experience are also welcome to apply. Preferred Qualifications: Bachelors degree or equivalent. Prior experience working in a similar role is an advantage.

Role & responsibilities Office Staff Management Office Administration Day-to-day Operations Management Record Keeping Vendor Management Preferred candidate profile B.E. / B.Tech MBA with good English and e-mail writing skills.

ONLY FEMALE CANDIDATES APPLY Responsibilities: Enter, maintain & organize data in a computer Handle day to day office activities Answer phone calls and manage emails Discuss with clients regarding various packages, flights and travel related queries

Front Desk & Reception Duties * Greet and assist visitors, clients, and employees in a professional manner. * Answer, screen, and direct phone calls and emails. * Manage meeting room bookings and ensure readiness for meetings and visitors. * Handle incoming and outgoing correspondence and courier services. Office & Facility Management * Oversee daily office operations to maintain a clean, safe, and efficient workplace. * Monitor and manage office supplies, inventory, and equipment. * Coordinate facility maintenance and liaise with service providers and vendors. Documentation & Compliance * Maintain accurate administrative and facility-related records and reports. * Ensure compliance with organizational policies and local legal requirements. * Support the preparation of reports, contracts, and internal documentation.

Office Administration & Operations Oversee all day-to-day office operations, ensuring smooth functioning of facilities, supplies, equipment, and vendor management. Maintain updated records, documentation, and compliance reports. Implement and monitor office policies, procedures, and security measures. Event & Travel Management Plan and execute internal events, team activities, and corporate functions. Arrange domestic and international travel, including ticketing, accommodation, and itineraries. Coordinate logistics for conferences, training, and offsite meetings. Calendar & Stakeholder Management Manage calendars, schedule appointments, and organize meetings for senior leadership. Act as the SPOC (Single Point of Contact) for employees, vendors, visitors, and external partners. Liaise with internal departments to ensure smooth communication and workflow. Security & Risk Management Develop and oversee office security protocols, including emergency preparedness and backup plans. Coordinate with building management and security agencies to maintain a safe workplace.

Front Desk s Reception Duties Greetandassistvisitors,clients,andemployeesinaprofessionalmanner. Answer,screen,anddirectphonecallsandemails. Managemeetingroombookingsandensurereadinessformeetingsandvisitors. Handleincomingandoutgoingcorrespondenceandcourierservices. Office s Facility Management Overseedailyofficeoperationstomaintainaclean,safe,andefficient workplace. Monitorandmanageofficesupplies,inventory,andequipment. Coordinatefacilitymaintenanceandliaisewithserviceprovidersandvendors. I SO Audit s SOP Management EnsureadherencetoISOstandardsrelatedtoadministrativeandfacility processes. MaintainandregularlyupdateadministrativeSOPs. AssistininternalandexternalISOauditpreparation,includingdocumentation and implementation of corrective actions. Documentation s Compliance Maintainaccurateadministrativeandfacility-relatedrecordsandreports. Ensurecompliancewithorganizationalpoliciesandlocallegalrequirements. Supportthepreparationofreports,contracts,andinternaldocumentation. Logistics s Travel Coordination Managetravelbookings,accommodation,andtransportarrangementsforstaff. Overseeschedulingandusageofcompanyvehiclesandfleetoperations. Procurement s Vendor Management Sourceandcoordinatewithvendorsforofficesupplies,repairs,andservices. Negotiatecontracts,trackprocurement,andensuretimelydeliveryof goods/services.

What this job involves: Bringing enhanced comfort and efficiency to the office You'll do so by arranging for regular preventative maintenance and repairs for our facilities. Scheduling for regular cleaning services and ensuring all office equipment are in good working order are a few of the tasks you'll do to spruce up the office. You'll be working closely with our security guards, receptionists, and tea attendants, overseeing them and ensuring they carry out all work to a high standard. Excellent communication skills are vitalboth spoken and writtenas we expect you to work independently in cascading high-level communications and boosting staff/client satisfaction. You'll keep an eye out for potential emergencies and carry out steps for managing such situations. You'll also perform established escalation and incident reporting procedures should such an event take place. Being on the lookout for opportunities to reduce costs and improve our operational standards should also come instinctively to you. In this role, you'll help give an extra layer of protection by doing regular checks of our CCTV systems to review the need for maintenance and repairs. You'll oversee visitor accessclients, contractors, vendorsand maintain logs and filing work of such information on a regular basis. You'll not only be the gatekeeper, but also the face of JLL, acting as a back-up receptionist as needed.

What this job involves: Bringing enhanced comfort and efficiency to the office You'll do so by arranging for regular preventative maintenance and repairs for our facilities. Scheduling for regular cleaning services and ensuring all office equipment are in good working order are a few of the tasks you'll do to spruce up the office. You'll be working closely with our security guards, receptionists, and tea attendants, overseeing them and ensuring they carry out all work to a high standard. Excellent communication skills are vitalboth spoken and writtenas we expect you to work independently in cascading high-level communications and boosting staff/client satisfaction. You'll keep an eye out for potential emergencies and carry out steps for managing such situations. You'll also perform established escalation and incident reporting procedures should such an event take place. Being on the lookout for opportunities to reduce costs and improve our operational standards should also come instinctively to you. In this role, you'll help give an extra layer of protection by doing regular checks of our CCTV systems to review the need for maintenance and repairs. You'll oversee visitor accessclients, contractors, vendorsand maintain logs and filing work of such information on a regular basis. You'll not only be the gatekeeper, but also the face of JLL, acting as a back-up receptionist as needed.

What this job involves: Bringing enhanced comfort and efficiency to the office You'll do so by arranging for regular preventative maintenance and repairs for our facilities. Scheduling for regular cleaning services and ensuring all office equipment are in good working order are a few of the tasks you'll do to spruce up the office. You'll be working closely with our security guards, receptionists, and tea attendants, overseeing them and ensuring they carry out all work to a high standard. Excellent communication skills are vitalboth spoken and writtenas we expect you to work independently in cascading high-level communications and boosting staff/client satisfaction. You'll keep an eye out for potential emergencies and carry out steps for managing such situations. You'll also perform established escalation and incident reporting procedures should such an event take place. Being on the lookout for opportunities to reduce costs and improve our operational standards should also come instinctively to you. In this role, you'll help give an extra layer of protection by doing regular checks of our CCTV systems to review the need for maintenance and repairs. You'll oversee visitor accessclients, contractors, vendorsand maintain logs and filing work of such information on a regular basis. You'll not only be the gatekeeper, but also the face of JLL, acting as a back-up receptionist as needed.

What this job involves: Bringing enhanced comfort and efficiency to the office You'll do so by arranging for regular preventative maintenance and repairs for our facilities. Scheduling for regular cleaning services and ensuring all office equipment are in good working order are a few of the tasks you'll do to spruce up the office. You'll be working closely with our security guards, receptionists, and tea attendants, overseeing them and ensuring they carry out all work to a high standard. Excellent communication skills are vitalboth spoken and writtenas we expect you to work independently in cascading high-level communications and boosting staff/client satisfaction. You'll keep an eye out for potential emergencies and carry out steps for managing such situations. You'll also perform established escalation and incident reporting procedures should such an event take place. Being on the lookout for opportunities to reduce costs and improve our operational standards should also come instinctively to you. In this role, you'll help give an extra layer of protection by doing regular checks of our CCTV systems to review the need for maintenance and repairs. You'll oversee visitor accessclients, contractors, vendorsand maintain logs and filing work of such information on a regular basis. You'll not only be the gatekeeper, but also the face of JLL, acting as a back-up receptionist as needed.

What this job involves: Bringing enhanced comfort and efficiency to the office You'll do so by arranging for regular preventative maintenance and repairs for our facilities. Scheduling for regular cleaning services and ensuring all office equipment are in good working order are a few of the tasks you'll do to spruce up the office. You'll be working closely with our security guards, receptionists, and tea attendants, overseeing them and ensuring they carry out all work to a high standard. Excellent communication skills are vitalboth spoken and writtenas we expect you to work independently in cascading high-level communications and boosting staff/client satisfaction. You'll keep an eye out for potential emergencies and carry out steps for managing such situations. You'll also perform established escalation and incident reporting procedures should such an event take place. Being on the lookout for opportunities to reduce costs and improve our operational standards should also come instinctively to you. In this role, you'll help give an extra layer of protection by doing regular checks of our CCTV systems to review the need for maintenance and repairs. You'll oversee visitor accessclients, contractors, vendorsand maintain logs and filing work of such information on a regular basis. You'll not only be the gatekeeper, but also the face of JLL, acting as a back-up receptionist as needed.

What this job involves: Bringing enhanced comfort and efficiency to the office You'll do so by arranging for regular preventative maintenance and repairs for our facilities. Scheduling for regular cleaning services and ensuring all office equipment are in good working order are a few of the tasks you'll do to spruce up the office. You'll be working closely with our security guards, receptionists, and tea attendants, overseeing them and ensuring they carry out all work to a high standard. Excellent communication skills are vitalboth spoken and writtenas we expect you to work independently in cascading high-level communications and boosting staff/client satisfaction. You'll keep an eye out for potential emergencies and carry out steps for managing such situations. You'll also perform established escalation and incident reporting procedures should such an event take place. Being on the lookout for opportunities to reduce costs and improve our operational standards should also come instinctively to you. In this role, you'll help give an extra layer of protection by doing regular checks of our CCTV systems to review the need for maintenance and repairs. You'll oversee visitor accessclients, contractors, vendorsand maintain logs and filing work of such information on a regular basis. You'll not only be the gatekeeper, but also the face of JLL, acting as a back-up receptionist as needed.

What this job involves: Bringing enhanced comfort and efficiency to the office You'll do so by arranging for regular preventative maintenance and repairs for our facilities. Scheduling for regular cleaning services and ensuring all office equipment are in good working order are a few of the tasks you'll do to spruce up the office. You'll be working closely with our security guards, receptionists, and tea attendants, overseeing them and ensuring they carry out all work to a high standard. Excellent communication skills are vitalboth spoken and writtenas we expect you to work independently in cascading high-level communications and boosting staff/client satisfaction. You'll keep an eye out for potential emergencies and carry out steps for managing such situations. You'll also perform established escalation and incident reporting procedures should such an event take place. Being on the lookout for opportunities to reduce costs and improve our operational standards should also come instinctively to you. In this role, you'll help give an extra layer of protection by doing regular checks of our CCTV systems to review the need for maintenance and repairs. You'll oversee visitor accessclients, contractors, vendorsand maintain logs and filing work of such information on a regular basis. You'll not only be the gatekeeper, but also the face of JLL, acting as a back-up receptionist as needed.

What this job involves: Bringing enhanced comfort and efficiency to the office You'll do so by arranging for regular preventative maintenance and repairs for our facilities. Scheduling for regular cleaning services and ensuring all office equipment are in good working order are a few of the tasks you'll do to spruce up the office. You'll be working closely with our security guards, receptionists, and tea attendants, overseeing them and ensuring they carry out all work to a high standard. Excellent communication skills are vitalboth spoken and writtenas we expect you to work independently in cascading high-level communications and boosting staff/client satisfaction. You'll keep an eye out for potential emergencies and carry out steps for managing such situations. You'll also perform established escalation and incident reporting procedures should such an event take place. Being on the lookout for opportunities to reduce costs and improve our operational standards should also come instinctively to you. In this role, you'll help give an extra layer of protection by doing regular checks of our CCTV systems to review the need for maintenance and repairs. You'll oversee visitor accessclients, contractors, vendorsand maintain logs and filing work of such information on a regular basis. You'll not only be the gatekeeper, but also the face of JLL, acting as a back-up receptionist as needed.

EBAS Systems, established in 2024, is a forward-thinking technology & Service startup based in Navi Mumbai. Led by industry veterans, EBAS specializes in consulting, outsourcing, and innovative technology services to empower businesses through reliable and cost-effective solutions. The company offers integrated business solutions to meet the dynamic demands of the modern era. EBAS Venture Private Limited is expanding and currently has multiple exciting job openings in Mumbai & Pune. If you are skilled and passionate about the following domains, we would love to hear from you: 1. Electrician Skills Required: Wiring, maintenance, troubleshooting, circuit repair, electrical safety knowledge Education: ITI/Diploma in Electrical Engineering or relevant certification Experience: 1-5 years preferred 2. Plumber Skills Required: Pipe installation, leakage repair, drainage systems, sanitation fittings, troubleshooting plumbing issues Education: ITI/Diploma in Plumbing or relevant trade certification Experience: 1-5 years preferred 3. Welder & Fitter Skills Required: Arc welding, gas cutting, metal fabrication, blueprint reading, precision fitting Education: ITI/Diploma in Welding/Fabrication or relevant trade certification Experience: 1-5 years preferred 4. Facility Management Professionals (Multiple Roles) - Housekeeping Staff Skills Required: Cleaning procedures, waste management, hygiene standards, equipment handling Education: 10th Pass or relevant training in housekeeping Experience: 0-3 years preferred - Admin Roles Skills Required: Office operations, vendor coordination, facility maintenance, record-keeping, communication skills Education: Graduate/Diploma in Administration, Facility Management, or related field Experience: 1-5 years preferred Job Type: Full-time Experience: 1 to 5 years We are looking for dedicated professionals who are passionate about their work and ready to be part of a dynamic and growing team. If you have relevant experience, this is your chance to make an impact! Apply now or refer someone in your network! Interested candidates can send their resumes to ranjit@ebas.in or kiran@ebas.in,

Role & responsibilities The role would include the following responsibilities, but not limited to: Managing and coordinating the overall administration activities at the Bengaluru facility. Discharging responsibilities on the whole gamut of administrative areas ranging from policy compliance by staff to travel, accommodation, vendor management, contract administration, inventory management, security and safety of assets as well as personnel and adherence to legal requirements Analysing the need, developing and executing the support systems and putting in place the required systems for services like security, safety, housekeeping, preventive maintenance, pantry operations, reprographics, office stationery and parking management Management and supervision of interior fit-outs as needed; focus on office design, and basic engineering concepts Ensuring the office is stocked with necessary supplies and all equipment is working and properly maintained Dealing with and addressing Employee issues related to Facilities and Administration Planning, scheduling, and promoting office events, including conferences, interviews, orientations, and training sessions Driving contract negotiations and finalising the selected vendors / contractors Transport management. Manage an extended team to discharge these responsibilities and working closely with the employee and senior executives of the office Working with accounting and management team to set budgets and monitor spending or all Facilities and administration related activities Complete arrangements for annual events, conferences, seminars and other functions of the institute organised from time to time. Skills/Requirements Successful candidates would have experience in: Office Administration: Managing all aspects of Housekeeping, Maintenance, Security and other services that are needed to run a facility Ensure that Employees are satisfied with the level of service provided by the team Procurement Vendor Management. Selection of vendors, Evaluation, Negotiations and Finalization of contracts. Rate negotiations with vendors for cost effective purchases. Complete external communication Liaison End to end process of procurement of products services. Office build-outs: Oversee client aspects of office build-outs Compliance to Safety, Building Operations. Quality and time adherence. Obtain statutory approvals Regular status reporting. Ensure meeting business standards and guidelines. General Administration responsibilities: 1. printing and stationery 2. House Keeping Management. 3. Overall Office Upkeep and Maintenance. 4. Cafeteria and Pantry Management. 5. Vendor Management 6. Management of Landlines, Mobiles and Data cards 7. Transport Arrangements. 8. Basic Knowledge of FSSAI Compliance standards preferable.

_*Job Vacancy Advertisement*__*Front Office Executive (Receptionist) Vacancy Advertisement*_*Name of designation*: Front Office Executive (Receptionist)*Total number of available vacancies:* 1 Our Client organization is a global energy and petrochemical company headquartered in the Netherlands. The company operates in India across various segments, including retail fuel, lubricants, natural gas, renewable energy, and electric vehicle infrastructure. Our Client organization focuses on sustainable energy solutions, innovative technologies, and efficient energy practices to cater to India's growing energy demands. It has a strong network of fuel stations and offers high-quality products and services to consumers and businesses. The company is also committed to community development and environmental sustainability initiatives in India. *Gender preference requirement of the vacant position*: Only Female Candidates are required to apply for this position *A detailed address of Location of duty*: 200 Feet Radial Rd, Ganesh Avenue, Rose Avenue, Pallikaranai, Chennai, Tamil Nadu 600100 *Salary structure:* Cash In Hand Salary shall be *Rs. 40,000-* per month. *Other applicable benefits, perks, and facilities to be provided by employer, shall be as per client's policy*. One day per week as a weekly off, PF, Family Medical Insurance, Gratuity, Leave Wages, Bonus etc. shall be applicable. *Employee Benefits*Joining our client organization means becoming part of a culture that values well-being,work-life balance, and professional growth. As a Front Office Executive, you’ll enjoy a range of benefits designed to support your career and personal life: *Health and wellness programs* designed to support physical, mental, and emotional well-being.*Professional development* opportunities to foster growth and advance your career in healthcare services.*Inclusive and diverse workplace* culture that values collaboration and respect across all levels of the organization.*Paid time off policies* that support work-life balance and encourage personal time for rest and recovery.*Competitive compensation* and recognition programs for your hard work and dedication to our client organization’s mission. *Name and mobile number of contact person*: Sajeesh KEmail ID: sajeesh.k@in.g4s.com *Duty pattern and Shift Rotation details*: This is 8 hours a day and 26 days a month duty. The timings shall be from 9 am to 6 pm. Every Sunday shall be a weekly off. *Final Date for Documents submission*: Immediate*Duty starting date*: Immediate *Job related duties and responsibilities description:**Key Responsibilities* As a *Front Office Executive*, you will be the first point of contact for clients, guests, and staff, creating a positive impression and facilitating smooth operations in the front office. Your rolewill support the efficiency of our Bengaluru Manyata Campus office while fostering a welcoming and professional environment for all visitors and team members.- Greet and assist clients, guests, and employees, ensuring a positive and professional experience for all visitors.- Answer, screen, and direct incoming calls to the appropriate departments with efficiency and courtesy.- Manage meeting room bookings, coordinate schedules, and maintain a clean and organized front-office area.- Assist in organizing company events and team gatherings by coordinating logistics, setting up meeting spaces, and arranging necessary equipment. - Oversee mail distribution and ensure timely processing of deliveries, ensuring effective communication between departments.- Monitor and report office supply inventory, placing orders as needed to maintain an efficient office environment.- Support the HR and administrative departments by assisting in record-keeping and filing documents as required. Compulsory requirements of candidates are as followed: *The age limit requirement*: Minimum 25 years and Maximum 35 years.*The physical height should be a minimum of 5 feet 6 inches tall**Need to be physically fit and well built.**Candidates should be able to speak English with a neutral accent fluently because that is going to be a major language of communications most of the time. Knowing to speak Hindi & Kannada shall be an added advantage during the final decision of selection, but it is not compulsory though. However, fluent spoken English is a must and compulsory, since you shall be facing the US clients and employees as well**The ideal candidate for this position should have a capability to maintain a calm and firm composure in high-pressure situations.**Daily appearance and turnout requirements for candidates*: Well combed and well knit hair closed in a black bun behind the neck, without any cosmetics and make up face look, a cleanly manicured and pedicured and neatly cut fingernails and toenails which are maintained without any nail paints or colors, cleanly washed and ironed uniform, without wearing the jewelry on body, or any type and kind of religious ritualistic symbols being displayed on body, daily polished shoes, daily bathing, personal hygiene, etc. are all essential while on duty.**Education Requirements of the candidates*: Minimum Graduate in any stream from a recognised institution of India. Certifications in skillsets like Fire Training, Baggage checking , First Aid , etc shall be an added advantage, though it is not a compulsory requirement.*Experience Requirements of the Candidates*: Proven experience in the administrativedepartment for at least 1-2 years. If that experience happens to be in Front office management, then it shall be preferable but not compulsory though. The candidate should have thorough knowledge of security processes, procedures, and SOPs to be followed by the receptionist in case of emergency security threat related situations. *Required Skills and Qualifications* Our ideal Front Office Coordinator will possess strong interpersonal skills and attention to detail, helping to maintain an organized and friendly front office experience. Here are the essential skills and qualifications for success in this role: - Need an above average proficiency in MS Office, particularly power point presentations related techniques. A proper certification from Microsoft office company shall be an added advantage.- A good typing speed of at least 30-40 WPM.- Experience in disseminating internal communications to ensure clear, accurate messaging across departments.- Ability to maintain internal communication systems for efficient information flow within the office.- Excellent document filing and organizational skills to manage sensitive information securely and accurately.- Strong organizational abilities for managing business documents and supporting office operations seamlessly.- Attention to detail in monitoring staff attendance to ensure timely reporting and follow-up.- Professional Appearance is a must. Since this is a corporate office with US clients and US employees working in this office, having a great, smart, pleasant and properly professional corporate appearance is a must for the candidate applying for this vacancy. If you’re ready to contribute to a leading healthcare service provider with a team that values compassion, innovation, and teamwork, we invite you to apply. Together, we can make a difference in the lives of millions and create a healthier, more connected world. In case if you are interested then please contact the above number. In case you are not interested, then please pass it on to someone who might be interested in and eligible for this opportunity.

About the Company: Sporting Syndicate, founded in 1950, is the Largest Manufacturer and Exporter of Sporting Goods in India, catering to various sports such as Football, Cricket, Rugby, Basketball, and Athletic-Gear. About the role: Join our HR Department team where you will play a crucial role in our organization. Your responsibilities will include developing and implementing effective recruitment strategies, managing the complete recruitment process, collaborating with department heads for staffing requirements, handling onboarding procedures, conducting reference checks, and ensuring compliance with labor laws and internal policies. Additionally, you will be involved in employee engagement activities, maintaining HR documentation, and overseeing daily office operations to ensure smooth functioning. About you: Ideally, you should have prior experience in an HR department, possess excellent communication and presentation skills, and hold a Bachelor's/Master's degree in HR/Business. Fluency in English will be an added advantage. If you are someone who resonates with these requirements, we encourage you to apply today as we eagerly await your application. Job Type: Full-time Benefits: - Leave encashment - Paid time off - Provident Fund Schedule: - Day shift Additional benefits: - Performance bonus - Yearly bonus Ability to commute/relocate: Applicants must be able to reliably commute or plan to relocate to Jalandhar, Punjab before commencing work. Education: Bachelor's degree is required. Work Location: In person,

The job involves providing support for day-to-day office operations and facility management. This includes monitoring cleanliness, pantry, stationery, and coordinating with support staff. Additionally, managing the front desk, handling visitors, mail, couriers, and deliveries, as well as maintaining visitor logs and enforcing basic security protocols are key responsibilities. You will also be required to assist with travel bookings, meeting room schedules, and event logistics. Coordinating with vendors for maintenance, utilities, and supply needs, tracking inventory, and raising purchase requests when necessary are important aspects of the role. Furthermore, helping with vendor invoices, basic documentation, onboarding processes, desk setups, internal events, and maintaining admin records and filing systems are part of the daily tasks. The job is full-time, with a day shift from Monday to Friday. There are performance bonuses and yearly bonuses based on your performance. The ideal candidate should have at least 3 years of administrative experience. The work location is in person. In summary, the position requires a proactive and organized individual who can efficiently manage various administrative tasks and provide support across different office functions.,