39 Office Maintenance Jobs - Page 2

Manage security compliance (CCTV, Access Control, UPS, DG), EPBX, inventory, stationery, housekeeping &infrastructure. Handle travel, cost control, audits, vendor coordination, utility bills, and safety. Support events, asset management, & training. Required Candidate profile • Thorough knowledge of Admin and Facility Management. • Good working knowledge of MS Office Tools • Communication and Relationship Building Skills. • Problem Solving Skills.

About the Role: We are looking for a proactive and resourceful Administrator who can efficiently manage day-to-day operations, handle vendors, and thrive in a fast-paced environment . The ideal candidate should have excellent problem-solving skills, know how to conduct themselves professionally, and have a good understanding of operating systems to assist with basic IT troubleshooting and system management. Key Responsibilities: Handle vendor management , including negotiations, contracts, and timely payments. Ensure smooth functioning of office operations, including facilities, supplies, and logistics. Act as a point of contact for external stakeholders and service providers. Coordinate office maintenance, IT support, and other essential services. Oversee inventory management and procurement for office supplies. Assist in administrative documentation, reports, and compliance-related tasks. Be proactive in identifying and resolving operational challenges. Troubleshoot basic operating system issues (Windows and macOS) Maintain a professional and approachable demeanor while dealing with employees, vendors, and management. Requirements: 3+ years of experience in administration, operations, or vendor management. Proactive and resourceful , with a problem-solving mindset. Strong negotiation and communication skills. Ability to multitask and work efficiently in a fast-paced organization . Experience dealing with vendors, facility management, and general office administration. Good understanding of operating systems (Windows/macOS/Linux) and ability to troubleshoot basic IT issues. Well-groomed, professional, and confident in interactions. Proficiency in MS Office (Excel, Word, Outlook) and basic administrative tools. Why Join Us? Be part of a fast-moving and dynamic work culture. Gain hands-on experience in end-to-end administration and vendor management . Competitive compensation and career growth opportunities.

Experience: Should have previous experience in a construction company Responsibilities: Oversee office and site management Maintain connections with architect, RCC consultants, government officials and banks Manage owned and rented properties Shift allowance Sales incentives Annual bonus Performance bonus Gratuity

The Office Operations Executive will play a crucial role in supporting the Global Workplace Solutions (GWS) team by reviewing and monitoring tickets, assisting in arranging and organizing events, ensuring smooth office entry, and handling guests in collaboration with the facilities team. This position demands a highly organized individual with excellent communication skills and a proactive approach to problem-solving. Key Responsibilities Ticket Review and Monitoring Support the GWS team in reviewing and managing incoming tickets. Ensure that all tickets are addressed promptly and efficiently. Track ticket progress and provide regular updates to the GWS team. Identify recurring issues and suggest improvements to processes. Event Coordination Assist in planning and organizing office events, meetings, and conferences. Coordinate with vendors and suppliers to ensure seamless event execution. Handle logistics, including venue booking, setup, and teardown. Manage event budgets and ensure cost-effective solutions are implemented. Office Entry and Guest Management Ensure a smooth and efficient office entry process for employees and visitors. Welcome and assist guests, ensuring they are directed to the appropriate personnel. Collaborate with the facilities team to maintain a high standard of office environment. Manage visitor logs and ensure compliance with security protocols.

coordinate events,meetings &conferences Supervise members of the administrative staff Manage end to end travel Desk Coordinate office repairs&maintenance Assist colleagues whenever necessary&perform necessary duties Taken care of Facility Management

Manage the recruitment process for Head Office, Factories, and Sales positions across Pan India. Conduct initial screenings, interviews, and coordinate with candidates throughout the hiring process. Prepare employment letters and facilitate joining formalities. Oversee leave and attendance management across all locations. Process payroll through HRMS system for Head Office, Factories, and Sales teams nationwide. Ensure compliance with statutory regulations such as PF, ESIC, etc., for Vasai Factory. Handle employee grievances & employee engagement programs. Foster positive relationships between employees and management to enhance employee satisfaction and retention. Liaise with vendors for the procurement of ID cards, visiting cards, office stationery, etc. Manage entry and exit formalities for employees, including full and final settlement processes. Candidate Profile Minimum 3 years relevant experience. Excellent analytical, problem-solving, and decision-making skills. Strong leadership and team management abilities. Effective communication and interpersonal skills. Ability to work under pressure and manage multiple tasks simultaneously

Role & responsibilities Greet and assist visitors, clients, and vendors professionally. Answer and direct phone calls, emails, and inquiries to the relevant department. Maintain a well-organized office. Maintain the house keeping staffs. Assist the procurement team for invoice processing. Coordinate meetings, appointments, and conference room bookings. Assist in handling administrative tasks like documentation and filing. Maintain and update records related to construction projects. Manage office supplies, inventory, and stationery requirements. Liaise between clients, engineers, site managers, and management. Maintain entry logs and oversee visitor check-ins and check-outs. Handle courier services, postal duties, and document dispatch. Support event planning for company meetings, training sessions, and celebrations. Address and resolve any front office-related issues or concerns. Perform any additional duties as assigned by the management.

Make photocopies, print, and scan documents, Move files between employees and departments, Order tea, coffee, and refreshments to the Boss and visitors, Keep the Bosss office area clean and organized. Responsibilities: Document Management: Make photocopies, print, and scan documents as needed. Maintain organized filing systems, both physical and digital. Interdepartmental Support: Move files and documents between employees and departments in a timely manner. Assist with the distribution of mail and packages. Hospitality and Office Maintenance: Order and serve tea, coffee, and refreshments to the Boss and visitors. Ensure the Boss's office area is clean, organized, and well-maintained. Assist with maintaining the overall cleanliness and organization of the office. General Administrative Support: Assist with other administrative tasks as assigned. Maintain inventory of office supplies and request replenishment as needed. Should know to speak kannada, organization, communication

Role & responsibilities Maintain cleanliness in office areas, including reception, meeting rooms, and common spaces. Dusting, mopping, sanitizing office premises regularly. Ensure restrooms are and stocked with necessary supplies. Serve tea, coffee, and refreshments to employees and visitors. Manage pantry stock ensure the availability of refreshments. Assist in setting up rooms and ensuring a tidy workspace. Dispose of trash and waste management practices are followed. Key Skills & Competencies Knowledge of housekeeping and hygiene standards. Ability to serve refreshments in a professional manner. Polite and service-oriented attitude. Basic communication skills. Fluency in Malayalam is required, while knowledge of English, Hindi, and Tamil is an added advantage. Punctual and well-groomed.

Roles and Responsibilities Manage end-to-end recruitment process, including job posting, candidate sourcing, interview coordination, and onboarding. Develop and implement effective HR policies and procedures to ensure compliance with company standards. Provide administrative support to senior management by handling correspondence, scheduling meetings, and managing calendars. Ensure seamless communication among team members through email writing and ticket booking. Coordinate office maintenance tasks such as facility management, housekeeping services, and vendor relations. Desired Candidate Profile 4-7 years of experience in Human Resources or related field (Recruitment & Staffing). MBA/PGDM degree in HR/Industrial Relations or relevant discipline. Excellent communication skills for effective coordination with stakeholders.

Experience: 0 - 1 + Years or more in Accounts/ Office Administration Candidate Profile: 1) Good communication skills 2) Responsible for preparing and maintaining records and reports 3) Co-ordination with top management and enabling office maintenance 4) Should have good knowledge of computer skills 5) Should be pro-active in his approach 6) Preferably should know to use Tally

Reception Management: Greet and welcome visitors in a friendly and professional manner. Call Handling: Answer and direct incoming calls, take messages, and provide relevant information. Visitor Coordination: Maintain visitor logs and issue security passes as required. Administrative Support: Assist with office administration tasks such as scheduling meetings, managing correspondence, and handling courier services. Office Maintenance: Ensure the reception area and common areas are neat, organized, and well-stocked. Data Entry & Record-Keeping: Maintain accurate records of appointments, calls, and visitor details. Customer Assistance: Provide general information about the companys services and direct inquiries to the appropriate department. Coordination: Liaise with internal teams, vendors, and facility management for office requirements. Security & Compliance: Follow company policies and maintain confidentiality of sensitive information.

1. Administrative Tasks - Answer and direct phone calls - Greet visitors and clients - Manage and distribute mail, emails - Maintain office supplies and inventory - Coordinate travel arrangements and bookings 2. Clerical Duties - Prepare and edit documents, reports, and presentations - Develop and implement filing systems, both physical and digital - Manage databases and spreadsheets - Perform data entry and record-keeping tasks 3. Communication - Respond to internal and external inquiries - Take minutes during meetings - Prepare and send correspondence, memos, and emails 4. Organization - Coordinate meetings, appointments, and events - Manage calendars and schedules - Develop and maintain office procedures and manuals - Ensure compliance with company policies and procedures 5. Office Maintenance - Maintain a clean and organized office environment - Oversee maintenance of office equipment - Troubleshoot technical issues 6. Special Projects - Assist with special projects as assigned - Conduct research and gather information - Provide support for events and presentations

Responsibilities: Maintain Cleanliness Peon Activities Keeping office clean Cleaning of workstation and laptops cleaning of kitchen mopping, Dusting and other general cleaning task Required Candidate profile Office Location: Thane West Immediate Joiner Salary: 5000-10000