24 Office Coordinator Jobs

Job Title: Office Coordinator Location: Nariman Point, Mumbai Experience Required: Minimum 1 Year Job Type: Full-time Salary: 12,000 - 18,000 Job Summary: We are looking for a proactive and organized Office Coordinator with at least 1 year of experience. The ideal candidate should possess excellent computer operating skills and strong English communication skills, both written and verbal. You will be responsible for coordinating day-to-day office activities to ensure smooth operations. Key Responsibilities: Manage office workflow and administrative tasks efficiently Coordinate meetings, appointments, and schedules Maintain office records, files, and documentation accurately Handle correspondence and communicate effectively with internal teams and external contacts Support procurement of office supplies and manage inventory Assist in preparing reports and presentations using MS Office tools Ensure a positive and professional office environment Handle phone calls, emails, and visitor coordination Support other departments as needed with administrative tasks Required Skills & Qualifications: Minimum 1 year of relevant experience as an Office Coordinator or similar role Excellent computer skills including MS Office (Word, Excel, PowerPoint), email, and internet browsing Strong English communication skills (both written and verbal) Good organizational and multitasking abilities Ability to work independently and as part of a team Attention to detail and problem-solving skills Preferred Qualifications: Diploma or Bachelor's degree in Business Administration, Office Management, or related field (preferred but not mandatory) Experience with office management software or tools is a plus

Present Role: Executive Assistant to Managing Director Reporting To: Managing Director Key Responsibilities: Coordinate with internal and external stakeholders on behalf of the Managing Director. Provide comprehensive administrative and executive support to the Managing Director. Manage the calendar, schedule meetings, arrange travel, and handle communication. Conduct diligent follow-ups on all action items, both internal and external. Handle office coordination responsibilities as required. Assist with documentation, filing, and basic reporting tasks. Maintain confidentiality and demonstrate absolute integrity in all dealings. Skill Set Required: Exceptional follow-up skills this is the most critical requirement. Proficiency in MS Office, particularly Excel and Word. Strong written and verbal communication skills in English. Knowledge of shorthand is an added advantage. Strong organizational and multitasking abilities. Must be honest, reliable, and adaptable. Willingness to learn and undergo training if necessary. Qualifications: Graduate/Postgraduate or relevant secretarial/administrative program. Minimum of 3 years of relevant experience as an Executive Assistant or Office Coordinator. Key Skills : Executive Assistant Communication Skills Followups Management Stakeholder Management

We are seeking a skilled Office Coordinator to handle various day-to-day office and clerical tasks. You will play a crucial role in ensuring the smooth operations of our office and supporting other business activities. The ideal candidate is an organized and competent professional with exceptional communication skills. You should be adept at interacting with individuals and performing administrative tasks accurately and efficiently. Your primary objective will be to enhance office operations" efficiency and contribute significantly to the organization's success. Responsibilities: - Adhere to office workflow procedures to maximize efficiency - Maintain files and records using efficient filing systems - Assist other teams with diverse administrative tasks (such as redirecting calls, disseminating correspondence, and scheduling meetings) - Conduct basic bookkeeping activities and update the accounting system - Handle customer complaints or issues - Monitor office supplies inventory and initiate orders - Aid in vendor relationship management Requirements: - Proven experience as an office coordinator or in a similar role - Customer service experience is advantageous - Familiarity with basic bookkeeping principles, office management systems, and procedures - Proficiency in MS Office, back-office systems, and accounting software - Working knowledge of office equipment, including an optical scanner - Excellent communication skills in English and Hindi, along with strong interpersonal abilities - Strong organizational skills with the capacity to prioritize and multitask effectively - Reliable, patient, and professional demeanor - Graduation is mandatory Job Type: Full-time Schedule: Day shift Work Location: In person Expected Start Date: 15/10/2024,

looking for an organized and proactive Female Office Coordinator to support seamless office operations. Youll manage front desk responsibilities, greet visitors, coordinate internal communication, schedule meetings, and maintain office supplies. Required Candidate profile Strong skills in MS Office, excellent verbal and written communication, and a friendly demeanor are essential. Prior experience in a corporate environment or manufacturing setup is an advantage.

Role & responsibilities, Making Quotes & Proforma Invoice, Payment follow up, arrangement of tender documents, Vendor Management, Stock inventory, Dispatch arrangement. Inventory management, Office Management.

Role & responsibilities, Making Quotes & Proforma Invoice, Payment follow up, arrangement of tender documents, Vendor Management, Stock inventory, Dispatch arrangement. Inventory management, Office Management.

1. Site Operations & Production Management Plan and oversee daily sand extraction activities to meet production targets. Monitor use of machinery and equipment (e.g., excavators, loaders, conveyors, barges). Ensure optimal use of resources and minimal wastage. 2. Regulatory Compliance Ensure strict compliance with government regulations, environmental clearances, and mining licenses. Maintain proper documentation including permits, royalty payments, transport challans, and safety reports. Liaise with government departments (Mining, Environment, Forest, Revenue) during inspections or audits. 3. Health, Safety & Environmental (HSE) Management Enforce safety protocols for workers, machinery, and transport vehicles. Conduct regular safety drills and training programs. Implement dust control, noise control, water management, and land rehabilitation measures. Manage risks like riverbank erosion or accidents due to unstable terrain or weather. 4. Team & Labor Management Supervise site personnel including machine operators, drivers, laborers, and supervisors. Create work schedules, assign responsibilities, and ensure attendance and discipline. Resolve workforce conflicts and coordinate with labor contractors or unions if required. 5. Logistics & Dispatch Coordination Oversee the loading, weighing, and dispatch of sand to buyers or stockyards. Coordinate transport logistics with truckers, barge operators, or local transport unions. Prevent illegal transportation or overloading. 6. Equipment & Maintenance Oversight Monitor performance of machinery and schedule regular maintenance to prevent downtime. Maintain inventory of spare parts, fuel, and lubricants. Arrange repair work as needed and manage vendor relationships for machinery services. 7. Inventory & Resource Monitoring Track quantity of sand extracted, stored, and dispatched. Avoid over-extraction and maintain records within permissible mining limits. Report monthly extraction and dispatch data to authorities or company HQ. 8. Stakeholder & Community Relations Engage with local communities, panchayats, and landowners to maintain good relationships. Address grievances or complaints regarding mining activity (noise, dust, road damage, etc.). Coordinate CSR (Corporate Social Responsibility) initiatives if applicable. 9. Cost & Budget Control Monitor operational costs (fuel, labor, maintenance, logistics) and ensure budget compliance. Identify areas to improve efficiency and reduce expenses. 10. Reporting & Documentation Prepare daily, weekly, and monthly reports on production, safety, and manpower. Maintain audit trails and backup of all mining-related data for regulatory and internal review. Support management in planning, forecasting, and compliance reporting.

We are looking for candidates with good computer knowledge , communication skills, typing skills to handle a variety of day-to-day office and operational tasks. Required Candidate profile Graduate. Computer Knowledge & good inn calling Good Communication & drafting Skills. Confidant & presentable. Only Female candidates. Immediate joiner.

We are looking for candidates with good computer knowledge , communication skills, typing skills to handle a variety of day-to-day office and operational tasks. Required Candidate profile Graduate. Computer Knowledge. Excellent Communication & drafting Skills. Confidant & presentable. Only Female candidates. Immediate joiner.

Candidate should be graduate and having 2 to 3 years of experience in same field. Should have good computer knowledge. Self Correspondence & Maintain update records on regular basis. Preferred Local Candidates Married(Udhana Areas). Job timing : 9.30

Managing day-to-day administrative tasks and office operations Handling incoming and outgoing correspondence (emails, phone calls, couriers) Maintaining and organizing office files, documents, and records Coordinating with vendors, clients, Required Candidate profile Supporting therapists by providing necessary resources on time Assisting in the selection and recruitment of employees E - hrcps9@gamail.com P- 8370014003

Job Summary: We are seeking a dedicated and detail-oriented Back Office Executive to join our team. The ideal candidate will play a crucial role in ensuring efficient administrative operations and supporting various departments within the organization. This position is exclusively open to female candidates.

Role & Responsibilities of Executive Assistant to Director at LUDHIANA Male Graduate-Must be Very good at Follow-up, Office Coordination & communication. Working knowledge of Microsoft Excel & Word Excellent in coordination and time management of daily events. Coordinate executive communication, including taking calls, responding to email and interfacing with clients. Prepare Internal & external corporate documents for team members and industry partners. Schedule meeting and appointments and manage travel itineraries. Arrange corporate event to take place outside of the work place, such as golf tournaments, fund raising event and staff appreciation events. Uphold a strict level of confidentially. Contribute to the overall development and Growth of the Company & its activities. Maintain and develop systems, procedures & records in Ensure necessary records are maintained that can readily provide current accurate & accessories information. Work with the framework of MFPL corporate plan as directed by the Director. Support the Director in the preparation and presentation of reports, proposals, budgets and related activities in servicing and developing contracts and relationships with stake holders and partners. Support the Director in the preparation of all documentation required for key decision making as required. Under the guidance of the Director, ensure MFPL corporate methods for monitoring and evaluating the effectiveness and impact of Company's strategic initiatives and their impact on investments that Company makes are applied

We are looking for a dynamic, resourceful, and highly dependable Executive Assistant to support our Managing Director. This role is not a conventional secretarial role we are seeking someone sharp, proactive, and efficient, with a strong flair for coordination, multitasking, and personal assistance, much like the character played by Anne Hathaway in The Devil Wears Prada . This position offers a unique opportunity to work closely with leadership in a fast-paced environment, handling both business and personal responsibilities with utmost professionalism and discretion. Key Responsibilities: Provide direct administrative support to the Managing Director Track and follow up on tasks, deadlines, and priorities across departments Handle email, communication, scheduling, and travel planning Act as liaison between internal teams and external stakeholders Maintain and organize files, documents, and confidential information Take meeting notes, minutes, and assist in project coordination Manage office administrative tasks and assist with personal errands when required Prepare reports, letters, and basic documentation using MS Word and Excel Experience Required: 5 to 10 years of experience as an Executive Assistant, Office Coordinator, or Secretary to senior management Preference for candidates who have demonstrated long-term commitment in previous roles (no frequent job changes) Education: Graduate from a Secretarial College or any discipline with relevant experience Additional administrative or office management certifications are a plus Skill Set & Attributes: Excellent follow-up skills non-negotiable Proficiency in MS Office (Word & Excel mandatory) Good command over English communication (written & verbal) Basic shorthand skills preferred Strong coordination, organizational, and time management skills Honest, discreet, and dependable Willingness to support the MD in both professional and personal tasks Personal Profile (Preferences): Married , preferably with children Residing within 45 minutes commute from office location Exhibits maturity, job stability , and a sense of responsibility Appearance is not a consideration substance over style Open to learning, can be trained to grow into the role Why Join Us: Work directly with top leadership Learn high-level organizational and executive management skills Be part of a professional, growth-oriented environment If you believe you have the drive, discipline, and attitude to take on this exciting and unique role, we would love to hear from you.

We are seeking a proactive and highly organized Admin Executive to join our construction company. This role involves comprehensive administrative support to ensure the smooth operation of our office and site activities. Responsibilities include managing office supplies, coordinating meetings, handling correspondence, maintaining filing systems, and assisting with basic HR functions such as onboarding and record-keeping. The ideal candidate will be adept at multitasking, possess excellent communication skills, and be proficient in office software. This position requires someone who can effectively support both administrative tasks and contribute to the efficient flow of project-related documentation within a dynamic construction environment. Education Bachelor's degree in any discipline. A diploma or degree in Business Administration or Office Management is a plus.

Email , google sheet, Quotation, purchase order, client coordination, back office work , Avg English required , work from office immediate joiner Exp - office executive, backend executive, office assistant, office Coordinator Required Candidate profile Any graduate 3 to 5 Years of experience Immediate joiner negotiation skills

To assist the Director in day to day operations To analyze the business data, derive the interpretation and provide inputs to the Director for strategic decision making Prepare & edit correspondence, communications, presentations & other documents Required Candidate profile Pleasing personality with Excellent Communication skills Proficient in MS Office, Excel, PowerPoint Experience of strong client interaction, people & vendor mngt is a must

Thieme is an award-winning international medical and scientific publisher with a rich history of 130+ years. Thieme has demonstrated its commitment to the highest standard of quality in the state-of-art content and presentation of all of its products. Thieme is a multinational company with offices in 4 countries, Stuttgart Germany, New York the U.S.A., Noida India, and Rio Brazil. An Editorial Coordinator s (Editorial Office Coordinator s) main responsibility is to conduct designated checks at designated stages between submission and acceptance/rejection of articles of assigned journals, overseeing the peer review workflow on the submission platform to ensure it proceeds smoothly, and raising relevant alerts and reminders in cases of snags or bottlenecks. Their guiding principle is to serve as the safety net and custodian of the publishing house s policy and values regarding its peer review and acceptance process, while ensuring good customer experience for authors and Editors. Roles & Responsibilities Conducting the first overall check on submitted articles and ensuring that the work on the submission portal moves without any snags. Conducting research integrity and sanctions checks. Conducting image rights and patient consent checks. Running iThenticate reports. Effecting desk rejections after initial checks. In case of articles that clear the initial checks check, assigning them to the Editor in Chief/Assistant Editors as per the workflow fixed for the journal. If an article is stuck in review for very long or if any other anomaly is detected, for example, articles that are in revision for very long, raising relevant alerts to the Editor. In some journals, as specified, sending reminders to reviewers. For some journals: Sending regular updates to the Editors about the status of manuscripts in the submission system. After the acceptance of an article by the Editor, ensuring that the accepted articles get exported to production and don t get held up there. For invitation-based journals like DDI, SRM, SMR, managing special issues and invitations through the submission system as per the designated workflow. We work on three Submission Systems: ScholarOne, Manuscript Manager and Editorial Manager. But our focus is on ScholarOne. However, till the migration of all journals happens to ScholarOne, an EOC might have to work on two systems, and therefore will be trained in them. Required Background & skills: Masters in any discipline from a reputed, recognized university with good grades. Candidates with an M.Phil or any other research experience will be preferred. Preference will also be given to those with a Master s in STEM subjects, especially Chemistry. At least 1 year of experience of working on a journals submission platform; ScholarOne experience will be preferred. Research experience/background is highly desirable in the candidate, though a research degree isn t necessary. So, candidates who are working on research projects or have published research papers would receive the same preference as those with a research degree. Candidates who don t have research experience but have substantial industry experience of working on submission platforms, especially ScholarOne, for some years, in workflows that involve detailed EOC work, would also be treated at par with candidates in point 3 above.

We re hiring an Office Administrator to support senior leadership with high-level administrative tasks. The role involves managing calendars, scheduling meetings, handling confidential information with discretion, coordinating domestic and international travel with detailed itineraries, maintaining communication across departments, and assisting in planning executive events, meetings, and conferences. The ideal candidate has 0-5 years of experience in a similar role, is organized, proactive, and capable of managing multiple priorities in a fast-paced environment.

Managing office/ center admin, including cleaning, inventory, and equipment maintenance Scheduling and coordinating appointments Handling basic accounts, payments, and utilities Ensuring compliance with rules and regulations for both staff Required Candidate profile Supporting therapists by providing necessary resources on time Assisting in the selection and recruitment of employees E - hrcps9@gamail.com P- 8370014003

Job Description: Position - Receptionist : We are looking for an enthusiastic, reliable, and organized Receptionist to join our dynamic team. The ideal candidate will have excellent communication skills, a positive attitude, and a passion for the music industry. You will be the face of the company, providing exceptional customer service and administrative support in a fast-paced, creative environment. Location - Mumbai - (Juhu, Vile Parle) Company Name - The Vission Eye Center, Juhu Reporting to - Celebrity Eye Surgeon Role & responsibilities Greet and welcome patient and their relatives, in a professional manner. Answer and direct phone calls, emails, and inquiries to the appropriate departments or staff. Schedule and manage appointments, meetings, and events for staff and visitors. Handle general office duties such as filing, copying, and scanning documents. Maintain an organized and tidy front office and reception area. Assist with guest check-in and coordination of visitor passes. Process and distribute incoming mail and packages. Assist with special projects and coordination for internal or external events. Maintain confidentiality of sensitive information. Handle any other tasks as assigned by management. Preferred candidate profile

1. Office Administration: Serve as the primary point of contact for office-related matters, including maintenance, supplies, equipment, and vendor management. Coordinate and oversee office maintenance, repairs, and cleanliness in collaboration with facility management. Manage office supplies inventory, ensuring timely procurement and budget adherence. Organize and maintain office files, records, and documents (digital and physical). 2. Communication & Coordination: Facilitate communication between departments, teams, and external stakeholders. 3. Event & Travel Planning: Assist in organizing company events, meetings, or team-building activities. 4. Financial Coordination : Monitor office expenses and provide monthly reports to the finance department. Process invoices, track payments, and liaise with vendors for billing inquiries. 5. Technology & Systems Support: Maintain office equipment such as printers, copiers, and teleconferencing tools. 6. Travel is required for certain tasks; having a two-wheeler is essential.

About the job The ideal candidate will be responsible for many different tasks related to the operations of the business. They will field calls and maintain calendars. Additionally, this individual will organize reports and documents to ensure ease of access. Responsibilities Answer and direct all incoming phone calls Maintain calendars co ordination with design & project team Establish communications between customers and design team Organize documents and reports Qualifications Bachelor's degree or equivalent experience Experience in administrative role Strong written and verbal communication skills Ability to work in high intensity, fast-paced environment

Role: 1. Manage India mart leads. 2. Making Quotations 3. Follow ups from the clients 4. Reply by email and whats app. 5. Maintain client requirements in Excel