Office Coordinator

Job Description

Key Skills Required: Administrative & Documentation Skills Proficient in managing records, files, and compliance documents. Knowledge of digital documentation and basic Excel/Google Sheets. Ability to handle confidential information with integrity. Inventory & Stationery Management Track usage and replenish office/stationery supplies. Coordinate with vendors for quotes, procurement, and deliveries. Maintain basic stock records and alert for low inventory. Coordination with Production/Factory Willingness to travel between office and production site. Ability to communicate clearly with factory staff and relay instructions. Maintain logs for production material dispatch or inventory flow, if needed. Communication & Coordination Strong verbal and written communication in English and local language. Can coordinate between office staff, founders, vendors, and factory team. Professionally handle calls, visitors, and follow-ups. Problem-Solving & Initiative Ability to troubleshoot everyday admin or supply issues without constant supervision. Take initiative to improve office systems or reduce delays. Basic Tech Proficiency Google Workspace (Docs, Sheets, Drive) Microsoft Office (Word, Excel) WhatsApp and Email follow-ups Bonus: familiarity with billing or inventory software Time & Task Management Ability to prioritize multiple tasks across office and field work. Maintain calendars, files, delivery notes, and visit schedules efficiently. Mobility & Reliability Willingness to travel to factory or vendor locations as required. Basic understanding of logistics and on-ground coordination.