1318 Office Coordination Jobs - Page 46

Key Responsibilities: Manage the Director's Schedule: Coordinate and manage the Director's calendar, ensuring efficient use of time and minimizing conflicts. Travel Arrangements: Book travel, accommodations, and meetings for the Director, both domestically and internationally. Correspondence and Communications: Prepare and edit correspondence, reports, and presentations on behalf of the Director. Confidential Matters: Handle sensitive and confidential information with discretion and professionalism. Meeting and Event Coordination: Organize and coordinate meetings, events, and conferences, ensuring seamless execution and attention to detail. Administrative Tasks: Perform various administrative tasks, such as filing, data entry, and record-keeping. Special Projects: Assist with special projects and initiatives as assigned by the Director.

Role & responsibilities Candidate able to manage the Reception actives and Guest and Visitor Managment. Good in Handling the call at reception and forward to right department Good knowledge of working on computers and maintain database. Preferred candidate profile Only Female Candidate. Knowledge of Computers Manage the visitors and handle the Guests. Good in answer the calls. Preferred candidate who has hotel background. Transportation from Bopal and Sanand to Company

Set up meetings with potential clients and listen to their wishes and concerns Prepare and deliver appropriate presentations on products and services Create frequent reviews and reports with sales and financial data

Roles and Responsibilities Meeting and greeting clients. Booking meetings. Arranging couriers. Keeping the reception area tidy. Answering and forwarding phone calls. Screening phone calls Creative & operational work Basic Knowledge of Computer (word and excel) Desired Candidate Profile Married female candidate only can apply Perks and Benefits Salary best in industry

Position: Secretary Location: Thane Education: Graduate exp: 1 to 3 years company: Reputed Tank manufacturing company

School Housekeeping, Security, Transport. taking care of all admin work. Person should have worked in School & shuld have knowledge about the work.

Designation- AC Technician Qualification- ITI, Diploma, Any Degree Experience - 0-3years Salary- 1500 AED to 2000 AED Employment Visa Process Time - 15 Days Location-Dubai, UAE. Contact MARIA 7200189717 Required Candidate profile He should have experience in AC Technician Activities 1. Resume 2. Original Passport 3. Passport Size Photo-2 Please send your resume what’s app to -MARIA 7200189717

Screening & sourcing resumes through Job portals Interview Scheduling Any Graduate Freshers ONLY FEMALE CANDIDATES Shift: Dayshift Proficiency in MS office. Interested call HR 9606030557 Required Candidate profile Maintaining good relationships with candidates. Positive attitude and excellent rapport building are the traits for the right candidate. Excellent Communication Skills

handle the customer calls and AMC Payment FOLLOW UP handle incoming calls Must have exp. in Bank Required Candidate profile Graduate 1-3yrs exp. as customer care expert with computers Sal- 20k-25k Must need exp. in Bank

Manage All accounting transactions in Tally Booking of Bills of Purchase, Sales, Cash and Bank, Journal Entries Filing of GST returns Computer Knowledge- MS Excel, MS Word, etc Update Financial Statements, Balance Receivable Payable Preparing Invoice Required Candidate profile 0-1 year experience Must have Tally knowledge Graduate degree in any Field Handle monthly, quarterly and annual closings Manage balance sheets and profit/loss statements

Job Title: Executive Assistant (Secretary) Location: Ahmedabad, Gujarat Company: MY SOLAR About MY SOLAR: MY SOLAR is a leading manufacturer and trader of solar protection devices and industrial electrical products. Committed to quality and innovation, we are rapidly expanding across India, offering a dynamic and growth-oriented work environment. Position Overview: We are seeking a highly organized and professional Executive Assistant to support the Director. The ideal candidate will manage schedules, coordinate meetings, handle communications, and ensure smooth administrative operations. This role demands confidentiality, excellent time management, and multitasking skills. Key Responsibilities: Manage the Directors calendar, appointments, and travel itineraries Draft and handle internal/external communication Prepare and maintain reports, presentations, and official documents Organize meetings, create agendas, and record minutes Track project and task progress Manage office logistics, vendor coordination, and supply management Maintain confidentiality in handling sensitive information Required Qualifications: Bachelor’s degree in Business Administration or related field 3+ years of experience as an Executive Assistant or in administration Proficiency in MS Office (Excel, Word, PowerPoint) and Google tools Strong communication, organizational, and multitasking skills Experience with tools like Trello or Asana is a plus Work Details: Office Hours: Monday to Saturday, 9:30 AM – 6:30 PM Location: 604, Kalp Business Park, Nikol-Odhav Ring Road, Ahmedabad Benefits: Weekly off on Sundays Paid leaves and festival holidays Training and skill enhancement programs Recognition and rewards for performance

Responsibilities: * Manage calendar, schedule appointments & meetings * Draft letters on behalf of executive * Coordinate office operations & events * Provide administrative support as needed * Maintain confidentiality at all times Health insurance

Looking for Sales Coordinator Profile to support Senior Management with operations. Job roles involves Sales Coordination and Liaising with sales & non sales team and related team members. The profile would work closely with Top management.

We are seeking a proactive and detail-oriented Operations & Administration Executive to serve as a key liaison between our clients and internal teams. This role will ensure effective communication, smooth operational processes, accurate documentation, and timely client follow-ups. The ideal candidate will be organized, articulate, and capable of handling multitasking in a fast-paced environment. Key Responsibilities : Act as the primary point of contact between clients and internal departments. Share updates and confirm invoice dispatch with clients. Follow up on pending payments and ensure timely collections. Draft and send professional emails to clients and team members. Maintain and update accurate client records using MS Excel and other tools. Prepare documentation, reports, and presentations using MS Word and PowerPoint. Support general operational and administrative tasks across both business verticals. Coordinate internal workflows to ensure high client satisfaction. Experience & Qualifications : Graduate or Postgraduate in any discipline Minimum 2 years of experience in operations, client coordination, personal assistant, or secretarial roles. Strong verbal and written communication skills. Proficient in MS Excel, Word, and PowerPoint. Ability to draft clear and concise professional correspondence. Strong organizational and multitasking skills. Confident in managing client interactions independently. Preferred Attributes : Experience in Real Estate or Relocation sectors is a plus. Customer-focused with a keen eye for detail. Ability to work independently and collaboratively in a team environment. What We Offer : A dynamic role within a growing organization with two distinct verticals. Opportunities for professional growth and exposure to client and operations management. A collaborative and supportive work culture.

ASTER DM HEALTHCARE LIMITED is looking for Chief Operating Officer General Administration to join our dynamic team and embark on a rewarding career journey Collaborate with cross-functional teams to achieve strategic outcomes Apply subject expertise to support operations, planning, and decision-making Utilize tools, analytics, or platforms relevant to the job domain Ensure compliance with policies while improving efficiency and outcomes

Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Develop and maintain a filing system Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements

1. Manage day to day operation of office and coordinate with departmensts 2. Manage administrative tasks 3. Prepare reports with Excel sheets 4. Maintain accurate records in computer systems 5. Coordinate with team members via email & phone calls 6. Managing all records of the employees 7. Candidate have good exp in Excel and emails

IMMEDIATE JOINER Key Responsibilities: Purchase Order Management Supplier Communication Inventory Management Quality Assurance Document Management Price Comparisons and Negotiation Delivery Tracking and Follow-Up FEMALE CANDIDATE ONLY

Position : Business Support Executive Location : Gurugram, India (On-site preferred) Company : Smartians AI Private Limited Website : www.gignaati.com About Us Smartians AI is the parent company behind Gignaati.com India s emerging AI Agents Marketplace focused on agentic AI, no-code digital workers, and AI gig talent upskilling. As we expand our partnerships, MoUs, and operations, we are looking for a dynamic and organized Office Coordinator to manage our growing day-to-day operations. Key Responsibilities Administrative Coordination Manage calendars, meetings, travel schedules, and event logistics for leadership and core team. Maintain digital and physical records, documents, and reports. Vendor Partner Management Act as liaison for vendors, service providers, and enterprise collaborators. Coordinate with legal, finance, and external consultants for MoUs, JVs, CSR tie-ups. MoU Documentation Support Draft, maintain, and track MoUs with educational institutions, enterprises, and collaborators. Follow up on documentation deadlines, execution status, and repository updates. Travel Logistics Plan and coordinate domestic/international travel, itineraries, accommodation, and bookings. Support travel-related expense tracking and reimbursements. Internal Operations Support Work closely with HR, finance, and marketing to support seamless operations. Facilitate onboarding/offboarding of gig workers, interns, and short-term consultants. Meeting Coordination Schedule internal and external review calls, prepare minutes, and ensure follow-ups. Support CEO Office with investor and partnership engagements. Requirements Bachelor s degree in Business Administration, Commerce, or related field. 2-5 years of experience in office coordination, operations, or executive assistance. Excellent written and verbal communication skills. Proficiency in tools like Google Workspace, Microsoft Office, Zoom, and Notion. Prior exposure to startups, AI/tech firms, or educational institutions is a plus. What We Offer Opportunity to work in a fast-growing AI ecosystem with national and global partnerships. Exposure to high-impact projects across AI education, workforce upskilling, and agentic platforms. A collaborative and innovation-led culture backed by purpose and agility.

Receptionist Admin - Outstanding Follow-Up for Collections Job Description Position Overview A Receptionist serves as the first point of contact for visitors and clients, providing a welcoming atmosphere and efficient administrative support. This role is pivotal in maintaining the organization's professionalism and operational flow. The Outstanding Follow-Up for Collections role focuses on managing overdue accounts, ensuring timely payments, and maintaining positive client relationships while safeguarding the organization's financial interests. Key Responsibilities • Visitor Management: Greet and welcome visitors, directing them to appropriate personnel or departments. • Communication Handling: Answer, screen, and forward incoming phone calls; take messages as necessary. • Administrative Support: Perform clerical duties such as filing, photocopying, transcribing, and faxing. • Mail and Deliveries: Receive, sort, and distribute daily mail and deliveries. • Scheduling: Update calendars and schedule meetings; arrange travel and accommodations. • Inventory Management: Order front office supplies and keep inventory of stock. • Record Keeping: Keep updated records of office expenses and costs. • Account Monitoring: Regularly review accounts to identify overdue payments and assess collection needs. • Client Communication: Contact clients via phone, email, or mail to remind them of outstanding balances and negotiate payment terms. • Documentation: Maintain accurate records of all communications and payment arrangements. • Dispute Resolution: Address and resolve any disputes or issues related to overdue accounts. • Reporting: Provide regular updates to management on collection status and outstanding balances. • Collaboration: Work closely with other departments to coordinate efforts and resolve issues promptly. Required Skills and Qualifications • Proven work experience as a Receptionist, Front Office Representative, or similar role. • Proficiency in Microsoft Office Suite. • Hands-on experience with office equipment (e.g., fax machines and printers). • Professional attitude and appearance. • Solid written and verbal communication skills. • Ability to be resourceful and proactive when issues arise. • Excellent organizational skills and multitasking abilities. • High school degree; additional certification in Office Management is a plus. • Strong negotiation and communication skills. • Ability to handle sensitive information with confidentiality. • Detail-oriented with strong organizational skills.

1. Supports company operations by maintaining office systems and supervising staff. 2. Take attendance of the students. 3. Do absentees calling. 4. Should handle petty cash of the branch. 5. Doing documentations. 6. Fees follow up calling. 7. Handling enquiries. 8. Coordinating with parents. 9. Submit timely reports and prepare presentations/proposals as assigned. 10. Requirements and skills Minimum 2 years of relevant experience preferred. Candidate Expectations If you are a dedicated and detail-oriented individual with a passion for educational administration and a drive to ensure the smooth operation of our center, we encourage you to apply for this role. Join our team and make a meaningful impact on the educational journey of our students.

Job Title:Executive Assistant Experience4-7Years Location:Bangalore : Role & responsibilities Expereince of 4-5 years relevant expereince Should be proficient in managing MS Outlook, scheduling meetings Should have experience in managing Executive international travel with changing dynamics Should have experience in Sr. Management and external stake holder interactions for managing Sr. Ex schedules and travels Good communication skills – both written and verbal Good with planning and organizing skills Budget of 10LPA

Job Title:Soft Skills Audit Experience1-4 Years Location:Chennai : Job Summary: The Senior Associate - Soft Skills and Development Enhancement will be responsible for conducting thorough audits and providing expert coaching to engineers. The role also involves engagement in various calibration activities, client interactions, continuous improvement initiatives, innovation and implementation tasks, report management, stakeholder management, and training content creation and delivery. The successful candidate will play a pivotal role in enhancing soft skills and fostering development across the team. Key Responsibilities: Audits & Coaching: Conduct call and email audits to ensure compliance with company standards. Provide expert coaching to engineers based on audit and coaching findings. Deliver extended coaching sessions as needed. Perform audits using stratified sampling based on project needs to categorize and prioritize coaching needs.

Reception / Executive Assistance (EA) Ex- Cabin Crew will be Preferred. More Details Call John - 7387045065 - Read J.D first Job Location - Vimannagar. Pune. Role Overview: As an Administrative Assistant to the Director , you will play a critical role in managing day-to-day administrative tasks, coordinating communication, and supporting high-level decision-making processes. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion. Key Responsibilities: Executive Support: Manage and coordinate the MD schedule, meetings, and appointments. Prepare reports, presentations, and documentation for meetings and decision-making. Handle confidential correspondence, ensuring accuracy and discretion. Administrative & Office Management: Maintain and organize records, files, and databases related to operations. Assist in drafting official letters, emails, and internal communications. Act as a liaison between the MD and internal departments, ensuring smooth communication. Operations & Coordination: Support the MD in tracking project deadlines, and key initiatives. Follow up on action items from meetings and ensure timely execution. Assist in vendor coordination, procurement, and administrative support HR Support: Collaborate with the HR team for staff onboarding, training coordination, Event & Travel Management: Organize logistics for meetings, conferences, and events. Handle domestic and international travel arrangements, including itineraries and accommodations. Skills & Qualifications: Education: Bachelors/master’s degree in business administration, Management, or a related field. Experience: Minimum 3 years in an administrative or executive assistant role. Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint), Google Suite, and office management tools. Soft Skills: Excellent written and verbal communication skills. Strong organizational and time-management abilities. Ability to multitask and work under pressure with minimal supervision. Professional discretion and ability to handle confidential information.

Responsibilities: * Manage office operations with MS Office & clerical tasks * Collect legal documents, scan & manage digital files * Provide administrative support to lawyers Travel allowance