1318 Office Coordination Jobs - Page 45

Job description Handling visitors, answering phone calls, and directing inquiries effectively. Handling mail, managing correspondence and scheduling appointments. Manages and maintains the reception area to ensure organization and presentation. Being proficient in using office equipment such as telephones, computers and office software applications. Arrange for AIR / Rail / Road Tickets / Hotel booking for Directors / employees / Consultants etc. in case of traveling for official purposes. Qualification: Any Graduate/Post Graduate with excellent communication skills. Experience: 1 to 3 years Contact Details: 6351125395/9909954663 Mail Id: hr.ho@soginfra.in / hr.ahmedabad@spginfra.in Local candidates will be preferred.

Description External Job Description Business objectives • Assist sales team by generating and sharing accurate dealer level sales reports as per requirement • Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines Servicing • Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc • Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening • Assist sales workforce in gift settlements as per schemes closure on the system • Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc Process Optimization • Find opportunities and work towards optimizing processes and reducing time and cost involved • Accurate and timely sharing of reports to Sales team Timely service to dealers • Statutory and Safety compliances • Clearance of vendor payment within timelines • On time gift settlements with acknowledgement • Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations Vendor Management • Ensure timely clearance of vendor payments as per the defined payment terms • Monitor and ensure no pending payments, open goods receipts and open advances of each vendor • Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines Statutory and Safety Compliance • Ensure safety and statutory compliance for offices and warehouses • Maintain and display all statutory records as applicable in the premises • Updation of compliances in statutory portal GRC as per the due dates • Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement

Apeejay Education requires PA / Secretarial assistant for its renowned school located at Noida. Summary of Job:- This incumbent will be associated with the Principal's office and will be responsible for confidential administrative, secretarial, analytical and research duties. This requires leadership qualities such as adaptability, flexibility, dependability and accountability and high initiative and self-discipline. Job Responsibilities : Executive Support & Schedule Management: Setting up travel and planning & scheduling of meetings, events / conferences and other appointments to ensure day to day smooth operations Extremely active calendar management /appointments, prioritization and understanding / analyzing the need Plans, coordinates and ensures the Principals' schedule is followed and respected Preparing Minutes of Meetings and follow up with the respective personnel / department in order to ensure the timely execution Provides a bridge for smooth communication between the Principal's office and internal departments , demonstrating leadership to maintain credibility, trust,and support Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Principal Prioritizes conflicting needs; handles matters expediously and proactively, and follows through on projects to successful completion, often with deadline pressures. Office Management / Administration: Principal's office related Projects Management & Coordination Understand and internalise agenda of the Principal Ability to drive and manage Principal's office Drive each vertical Oversight of processes, cleanliness, stores, periodic events in the calendar, relationship management periodic contact in some form with key contacts & address book and contact management Communication link with external constituents such as Government, Trade / Industry bodies etc Prepare drafts of speeches & communication Be eyes and ears of the Principal Draw attention to exceptions and deviances Review and summarize miscellaneous reports and documents, and prepare background documents (if necessary) Initiate and respond to written and verbal correspondence, including composition, editing and distribution Monitor / analyze to ensure compliance with established methods, guidelines, standards and procedures Creating and collate necessary presentations and paperwork before meetings Filing physical and online efficiencies Any other work as and when assigned by the Principal Job Knowledge (Prerequisite) Stay organized and to manage time & work space Acting as a main point of contact Maintaining Calendar ,tracking meetings and activities Handling correspondence directed to Managers/Associates Producing reports and presentations Maintaining the current filing and database system Performing office duties that include ordering supplies and managing records database. Providing general administrative support. Skill Set Excellent communication skills (both verbal & written) Strong organizational, analytical, leadership and project management skills Advanced knowledge of IT skills Strong administrative, organization and clerical skills Ability to multi-task, prioritize, and manage operations Ability to work across teams and with a variety of projects and constituencies. Education Qualification & Experience: Graduate preferably English (Hons) & Course from YWCA Secretarial Practice Minimum 4+ years of experience in a similar role. If interested, please email your Cv with current and expected remuneration at hema.chauhan@teams.apeejay.edu 9971389200

Job Profile: Generating Properties suiting to clients Requirement from Various sources Feeding the properties in Database with complete information Coordinating with Sales Team and Giving Inputs Posting Properties and requirements on the Internet.

Deenanath Mangeshkar Hospital is looking for BILLING OFFICE SECRETARY to join our dynamic team and embark on a rewarding career journey Answering phone calls and redirect them when necessary Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Preparing and disseminating correspondence, memos and forms As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate ordersMake travel arrangements Document expenses and hand in reportsUndertake occasional receptionist duties

Role & responsibilities: Outline the day-to-day responsibilities for this role. Preferred candidate profile: Specify required role expertise, previous job experience, or relevant certifications.

MAHENDRA JEWELLERS is looking for Office Boy to join our dynamic team and embark on a rewarding career journey. An office boy is responsible for providing general support services in an office environment This may include making photocopies, distributing documents, answering and forwarding phone calls, and performing various administrative tasks such as filing, data entry, and scanning documents The office boy may also be responsible for maintaining office equipment, such as photocopiers and printers, and ensuring that office supplies are well-stocked Updating appointment calendars, creating travel vouchers, performing word processing, basic bookkeeping, and filing Should be honest, respectful, and trustworthy

Wellsprings Academy Bangalore is looking for Front Office Executive to join our dynamic team and embark on a rewarding career journey. Handling incoming and outgoing mail and packages Maintaining a professional and organized front office environment Assisting with scheduling appointments and meetings Coordinating with various departments and stakeholders to ensure seamless operations Performing basic administrative tasks, such as data entry and document filing Resolving customer inquiries and directing them to the appropriate parties Maintaining security by following procedures and monitoring logbook Excellent communication and interpersonal skills Good multitasking, time management and organizational skills

Administrative Executive provides high-level support to senior executives and staff, managing administrative tasks, coordinating meetings, and ensuring smooth office operations Required Candidate profile Good communication skills. At least two years of experience in Admin Department. Should have experience in Vendor management.

Administrative Executive provides high-level support to senior executives and staff, managing administrative tasks, coordinating meetings, and ensuring smooth office operations Required Candidate profile Good communication skills. At least two years of experience in Admin Department. Should have experience in Vendor management.

Responsibilities: * Maintain office supplies inventory * Manage administrative tasks * Coordinate projects & events * Provide clerical support Annual bonus Provident fund Over time allowance

Job Description: We are looking for a reliable and organized Administrative Assistant to support our daily office operations. The ideal candidate will handle clerical tasks, manage schedules, and ensure smooth communication within the team and with external partners. Key responsibilities include: Managing phone calls, emails, and correspondence Organizing and maintaining files and records Scheduling meetings and appointments Preparing reports and handling office supplies Supporting other departments as needed Qualifications: Strong organizational and multitasking skills Proficiency in MS Office and office management systems Excellent communication skills Prior experience in administrative roles is a plus Benefits: Competitive salary Supportive work environment Opportunities for growth and skill development

Job Title: Administrative Executive / Admin Officer Location: pattinambakkam, Chennai Job Type: Full-Time Experience: 2+ Years in admin experience Job Summary: We are looking for a reliable and organized Administrative Executive to support day-to-day operations. The ideal candidate will handle office tasks, manage internal communication, support teams, and ensure smooth administrative processes. Key Responsibilities: Coordinate office activities and operations to ensure efficiency and compliance with company policies. Manage and maintain office supplies and inventory. Oversee housekeeping, facility management, and vendor coordination. Handle incoming/outgoing communications, including emails, phone calls, and mail. Maintain records and databases with personnel, financial, and other data. Support HR functions such as onboarding, attendance tracking, and leave management. Assist in the preparation of reports, presentations, and documents. Coordinate meetings, schedules, and appointments. Handle travel arrangements and logistics. Liaise with external partners and service providers. Ensure adherence to health and safety standards in the office. Requirements: Bachelors degree in Business Administration or relevant field. Proven experience as an administrative officer or similar role. Knowledge of office management systems and procedures. Proficiency in MS Office (Word, Excel, Outlook). Strong organizational and multitasking skills. Excellent written and verbal communication. Attention to detail and problem-solving ability. Preferred Skills: Basic understanding of facility and vendor management. Ability to work under pressure and handle confidential information. Interested candidates Please share your resume WhatsApp 7339654170 or mail - ashvitha.c@sodexo.com

Make daily calls to potential candidates, explain job details clearly, address queries politely, and maintain professional, engaging communication to leave a strong first impression.

Candidate should have 2+ years experience Candidate must have good command in Excel Good Communication Office timing 10:00 am to 7:00 pm

Job Title: Admin Officer Department: Branch Operations Reporting To: ABM - Ops Location: Pune PCMC Experience Required: 25 Years Weekly Off: Rotational Employment Type: Full Time, Permanent Qualification: Graduate About AESL: Aakash Educational Services Ltd. (AESL) is a leading test preparation company in India, offering coaching for NEET, JEE, board exams, Olympiads, and more. With 300+ branches and a student-first approach, AESL is recognized as a Great Place to Work and continues to expand its impact nationwide. Key Responsibilities: Handle daily administrative operations and office maintenance Manage front desk, housekeeping, and dispatch services Coordinate meetings, training, and official activities Monitor attendance and maintain office supplies Serve as a point of contact for internal/external queries Report to and follow instructions from the Branch Head Oversee facility management, stationery, refreshments, and first aid Skills & Requirements: Strong communication, coordination, and interpersonal skills Proficient in Microsoft Office Positive attitude and self-driven Industry Preference: Open to all industries

Roles and Responsibilities WhatsApp at 8076971094 Administration of the infrastructure, Civil work & facility management. Manage day to day office infrastructure maintenance & development activities. Monitor inventory of office supplies, raw material and its purchasing. Office facilities management, Housekeeping supervision. Provide administrative support to ensure smooth functioning of the office. Prepare regular reports on expenses and office budgets Maintain the general filing system and file all correspondence Maintaining professional composure while engaging with the guests. Preparing MIS of team members Organising interviews Desired Candidate Profile Any graduate Perks and Benefits PF and Monthly grocery

A Front Office Executive controls the flow of Front Desk and ensures that all the functions are performed in a timely manner. Their main duties include answering the calls, attending the guests, overseeing the front office operations and maintaining the contact list of clients.

Greet and assist visitors, employees, and clients professionally. Manage incoming and outgoing calls, emails, and correspondence. Maintain a tidy and presentable reception area. Manage office supplies inventory and coordinate procurement. Handle courier services, mail distribution, and vendor coordination. Assist in facility management, ensuring smooth daily operations. Schedule appointments, meetings, and conference room bookings. Support travel and accommodation arrangements for employees as required. Maintain an organized filing system for records and office documentation. Assist HR in coordinating interviews and on boarding new employees. Help in event planning, internal communication, and employee engagement activities. Provide basic administrative support to various departments as needed. Ability to handle calls, emails, and visitors professionally and effectively. Efficiently manage front-desk operations while supporting administrative tasks. Maintain orderly records, office supplies, and scheduling. Ability to handle challenges, troubleshoot issues, and ensure seamless office functioning. Proficiency in MS Office & Office Equipment Basic computer skills, including MS Word, and Excel, and handling printers/scanners.

Role & responsibilities 1. Admin Officer Roles and Responsibilities Oversee day-to-day administrative operations, including coordination with faculty, students, and departments. Manage records, documentation, correspondence, and institutional compliance with regulatory bodies. Support admission, examination, event management, and ensure campus discipline and staff supervision. Accountant Roles and Responsibilities Maintain financial records, ledgers, fee collections, and handle all accounting transactions. Prepare budgets, financial statements, and ensure compliance with statutory requirements (GST, TDS, PF, etc.). Coordinate with auditors, banks, and internal departments for smooth financial operations. Lab Assistant Roles and Responsibilities Set up and maintain laboratory equipment and materials for practical sessions. Assist faculty and students during lab work while ensuring adherence to safety procedures. Maintain inventory, cleanliness, and proper functioning of laboratory instruments and tools. Preferred candidate profile Qualification and experience must be as per the norms prescribed by AICTE and UGC . Candidates with relevant experience in educational institutions will be given preference. Preference will be given to candidates based in Mumbai or nearby areas . Immediate joiners will be preferred to ensure timely commencement of duties. Candidates should possess good communication skills, a professional attitude, and a commitment to institutional growth.

There is no Sales or Marketing involved in this Job. Its just coordination. Role & responsibilities Foster and develop relationships with customers, clients, partners so that you can generate repeat business as well as finding new potential clients, markets, and partnerships, and develop strategies to cultivate these relationships into profitable ventures. Ensure that customer relationships are producing value for both parties, as well as help determine sales revenue and growth goals. Identifying opportunities in target markets for our organizations products and services Developing and nurturing relationships with key customer accounts Keeping up with the latest industry developments, including market positioning of corporate competitors Assessing client needs and the companys ability to meet those needs Preparing status reports on goals Should be able to foresee and identify any problems that a project may encounter. Should have experience working in Central and State Government projects Research and identify new business opportunities - including new markets, growth areas, trends, customers, partnerships, products and services - or new ways of reaching existing markets Seek out the appropriate contact in an organisation Meet with customers/clients face-to-face or over the phone Understand the needs of customers and be able to respond effectively with a plan of how to meet Think strategically - seeing the bigger picture and setting aims and objectives in order to develop and improve the business and reach new audiences Work strategically - carrying out necessary planning in order to implement operational changes Lead on and support bid-writing for new grants and contracts where appropriate Have a good understanding of the businesses' products or services and be able to advise others about them Ensure Accounts, Billing, Field staff are on board throughout the organisation, and understand the need for change and what is required of them Train members of team, trained them where appropriate discuss promotional strategy and activities with the marketing department Laisse with the finance team, warehousing and logistics departments as appropriate Assist with other ad-hoc administrative and project requirements as needed Manage the operation & staff as per the orders Travelling for Projects & Meetings within Karnataka Preferred candidate profile Bachelor's degree in business administration, marketing, or a related field 2+ years of experience in a business coordination or administrative role with IT Knowledge Excellent organizational and time-management skills Strong organizational skills with the ability to prioritize tasks and manage time effectively Exceptional verbal and written communication skills, with a keen attention to detail Ability to handle confidential information with discretion and professionalism Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools Ability to work independently and as part of a team Ability to manage multiple projects simultaneously and meet deadlines

Responsibilities: * Provide administrative support to MD * Schedule meetings & appointments * Manage calendar & travel arrangements * Overall coordination of departments * Book hotels & flights

Admin executive for Director. Can do process of work , communicate in internal staff or external parties and should aware of MS office as well Internet browsing. Should be report to Director and communications are very important. Required Candidate profile Walk in date:will call depends on Resume and call in regular office timings i.e.10 am to 6pm Candidate Age:between 30 to 40 yrs. Martial Status: Married. Qualification:BSc /B.com/M.com/MBA or B.tech.

To handle day to day operations of a Music school which includes Scheduling and rescheduling of classes for teachers and students Keeping the Office neat clean and stocked as per requirement. Interacting with clients, market research Female Candidate

We are seeking a professional, courteous, and efficient Front Office Executive to manage our front desk operations. The ideal candidate will be the first point of contact for visitors and employees, ensuring a welcoming and organized front office experience. Interested candidates please call us @ 91+ 7010353951 or mail to stefiseles.s@coronishealth.com to book interview slot. Role & responsibilities Direct visitors to the appropriate person or department Answer, screen, and forward incoming phone calls Maintain a tidy and presentable reception area Handle incoming and outgoing correspondence (emails, packages, couriers) Schedule appointments and maintain calendars Assist in administrative tasks such as data entry, filing, and record keeping Coordinate with internal departments for smooth office operations Manage office supplies and inventory for the front desk Handle basic queries and provide accurate information to clients and guests Good verbal and written communication skills Preferred candidate profile 1 Plus years of experience in Front office management 15years of education is must (Bachelors degree or 12+ 3yrs diploma) Flexible with any shift