907 Office Coordination Jobs - Page 20

Role & responsibilities Reception Duties: Greet and assist parents, students, and visitors with inquiries in a professional manner. Communication Management: Handle incoming calls, emails, and correspondence; redirect queries to appropriate departments. Administrative Support: Maintain records, manage appointments, and coordinate with school staff for events and meetings. Admission Assistance: Support the admission process by providing information, distributing forms, and scheduling parent meetings. Visitor Management: Ensure proper visitor registration and compliance with school safety protocols. Office Coordination: Manage stationery supplies, maintain front office records, and assist in organizing school events. Data Entry: Update student and staff records in the schools management system. Preferred candidate profile Excellent communication and interpersonal skills (fluency in English and Hindi preferred). Proficient in MS Office (Word, Excel) and basic computer skills. Organized, proactive, and able to handle multiple tasks efficiently. Pleasant personality with Parents and Students. Familiarity with school management software is a plus.

Coordinate internal & external meetings, conferences & events Act as the point of contact betn executives, clients, & internal teams Prepare meeting agendas, take minutes, follow up on action items Support with timesheets, invoice tracking Required Candidate profile Bachelors degree or equivalent experience 1+ years of experience in an Administrative Support role Proficient in Microsoft Office Suite (especially Outlook, Word, Excel, PowerPoint)

* Maintain financial records using Tally software * Manage office operations with coordination skills * Ensure compliance with accounting standards * Processing invoices, payments and reconciling *Maintaining procedural documentation for HR/Admin Annual bonus

Responsibilities: * Calendars management & hotel bookings * Meeting planning, agenda creation * Fix appointments & travel arrangements * Office coordination & secretarial ops * Letter drafting & ticket booking

- Data entry and documentation in Excel - Handling calls - Responding to emails and inquiries - Coordinating with internal teams & clients - Scheduling meetings & maintaining records - Assisting in daily office operations Required Candidate profile - Any graduate with basic computer knowledge - Proficiency in MS Office (Excel, Word, etc.) - Good communication & organizational skills - Freshers & experienced candidates welcome Perks and benefits Competitive salary + Work-life balance

Supply Chain Coordination, Record Keeping, Production Support, Supply Maintenance, Administrative Support Strong communication skills to interact with customers, team & Management Experience with Zoho Books or similar book keeping Required Candidate profile If you are interested share your resume on WhatsApp - 8650633739 with the details Ctc Ectc Notice Period Current Location Availablitity for Interview

Knowledge in office admin work MS Office Knowledge mandatory Assisting & coordinating with Manager Documentation & record keeping Handling clerical tasks ERP knowledge CTC will be decided based on their performance in interview and previous salary Annual bonus Health insurance Provident fund

responsible for managing daily office operations, supporting organizational processes, and ensuring smooth business functions. coordinating meetings, maintaining records, managing schedules, and handling correspondence. Required Candidate profile Graduate Male 2-4yrs Exp as Admin Extv / Back office / Office Assistant , etc. Location : Bangalore - Vrindavan Layout

Roles and Responsibilities Manage front desk operations, ensuring a smooth flow of communication between departments. Maintain accurate records of visitor logs, phone calls, and correspondence. Provide exceptional customer service by being courteous and attentive to guests' needs. Perform administrative tasks such as data entry, filing documents, and maintaining office supplies. Desired Candidate Profile 1-4 years of experience in receptionist activities or related field (front desk management). Proficiency in computer operating systems (Windows) with basic knowledge of MS Office applications. Strong telephone operating skills with ability to handle multiple lines simultaneously.

Responsibilities: Maintain office supplies inventory Manage office operations & staff coordination Oversee day-to-day administrative tasks Ensure compliance with company policies & procedures

Responsibilities: Greet guests & manage front desk operations Maintain office supplies inventory Coordinate meetings & events Answer phones, schedule appointments Provide exceptional guest service

Role & responsibilities Greeting clients and visitors with a positive and helpful attitude. Answering, screening, and forwarding phone calls in a professional manner Maintaining visitor logs and security protocols Assisting with administrative tasks, including copying, taking notes, and making travel plans. Scheduling appointments Maintaining a clean and safe reception area. Directing visitors by maintaining employee and department directories Preferred candidate profile Minimum Graduation: Candidates must hold a bachelor's degree. Communication Skills: Excellent command of English, both spoken and written, is crucial. Appearance: Candidates should present a professional and well-groomed appearance. Technical Proficiency: A good understanding of MS Office applications (Word, Excel, Outlook) is required. Experience: A minimum of 1 to 3 years of experience in a similar role.

Front Desk Officer: Roles and Responsibilities 1. Reception & Guest Management o Welcome and greet guests professionally upon arrival and departure. o Maintain the reception area in a neat and presentable manner. o Look after visitor needs, including managing food arrangements for guests. o Conduct office tours for new joiners or visitors as required. 2. Communication & Coordination o Manage all incoming and outgoing calls; transfer calls as needed. o Handle company correspondence, including sorting mail and responding to emails. o Coordinate with agencies to arrange travel itineraries for directors, employees, new joiners, and trainees. 3. Meeting & Event Support o Schedule meetings, book rooms, and arrange necessary refreshments. o Assist in organizing internal events, including catering and logistics. o Prepare agendas and take meeting notes as required. 4. Administrative Tasks o Draft, format, and print business documents. o Photocopy, file, and maintain appropriate records. o Support directors with requests and ad hoc tasks. 5. Facility & Vendor Coordination o Check and maintain the facilities management checklist. o Coordinate and follow up with internet providers for connectivity and service issues. o Track and maintain records of courier dispatches and receipts. 6. Health & Safety o Ensure primary medical supplies are well-stocked and accessible. o Monitor the cleanliness and safety of shared office areas. 7. HR & Employee Support o Coordinate follow-up calls and other administrative support for the HR department. o Assist in onboarding activities and support new joiners as needed. 8. Professional Development o Attend workshops, training sessions, and conferences when requested to enhance skills and knowledge. Front Desk Officer Skills and Qualifications: * Prior Office Management Experience Preferred * Strong Attention to Detail * Ability to Work Without Supervision * Excellent Time Management Skills * Exceptional Communication and Customer Service Skills * Technical Skills, Including Proficiency With Microsoft Office Programs * Strong Prioritization and Organization Skills * Ability to Handle Confidential Information * Strong Record Keeping Skills * Presentation Skills, Including Welcoming Guests to Events; * Ability to Multitask

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it , our most valuable asset is our people. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning; bold ideas; courage an d passion to drive life-changing impact to ZS. Our most valuable asset is our people . At ZS we honor the visible and invisible elements of our identities, personal experiences and belief systems—the ones that comprise us as individuals, shape who we are and make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about. ZS’s Corporate Enterprise Functions operate the firm’s core internal functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds but share a passion for quality customer service and dedication—whether our customer is a client or another ZS employee. ADMINISTRATIVE ADMIN A dministrative admin provide s a day -to-day support in ensuring the smooth operation of office work , which will include managing office supplies, coordinating meetings, handling correspondence, and assisting with general office tasks. What You’ll Do Provide administrative support to employees and assisting with daily office operations; Handle administrative duties for special projects with demanding deadlines; Oversee purchasing of supplies and equipment; Assist with internal and external client meeting/event coordination ( e.g. manage and assist with booking meeting rooms, or workspaces for new joiners, visiting ZSers or clients); Providing front desk support (answering phones, greeting clients and visitors ); Coordinate building and office equipment maintenance, IT back up support (liaise with IT team to troubleshoot technical issues and assist in network outages if needed) Initiate and maintain vendor relationships; Problem solving and troubleshooting. What You’ll Bring BA/BS degree highly desirable; 1-2 years successful in relevant prior work experience, fresh graduates are also welcomed;

We are looking for a smart, presentable, and proactive Executive Assistant / Front Office Manager to manage front desk operations and provide executive-level support. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently. Role & responsibilities Manage front office operations and maintain a professional environment Handle calls, emails, and visitor management Maintain appointment schedules and calendar management for senior executives Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 25 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentable

Sales Order booking for commercial as well as FOC, Follow-up with production & stores, Reply emails, Order Realization & MIS Preparation, E-BRC Download. Internal coordination with the sales team Payment Follow-up orders are to be dispatched on time

Sales Coordinator Job Location: Hyderabad Job Description:- Responsible for supporting the sales team by managing administrative tasks, streamlining sales processes, and facilitating effective sales operations. Handle order processing, manage CRM systems, prepare sales documentation, and ensure smooth coordination between departments and customers. Job Duties and Responsibilities:- Process sales orders, ensure accurate tracking, and manage the entire process from order entry to delivery. Manage customer accounts, update CRM systems, and prepare sales documents. Handle client communications, provide support, and resolve customer issues. Assist the sales team in implementing sales cycles, preparing sales reports, managing schedules and communicating with clients. Analyze sales data and coordinate with the sales team and other departments to ensure smooth operations and timely fulfillment of customer requests, ensuring that targets are consistently met. Monitor the sales team's performance, identify areas for improvement, and report on key metrics. Evaluating and improving sales processes and procedures to enhance efficiency. Schedule and coordinate internal meetings, client calls, and product demos. Follow up with customers post-sale for feedback, support, or additional services and help manage after-sales service requests or complaints. Stay informed about product features, pricing, and availability. Job Requirements:- Excellent verbal and written communication skills for interacting with clients, team members, and other departments. Strong organizational skills to manage paperwork, schedules, and data efficiently. The ability to prioritize tasks, manage deadlines, and handle multiple responsibilities is essential. Able to analyze sales data, identify trends, and make data-driven decisions with strong understanding of sales processes, procedures, and strategies for providing effective support. Strong leadership and interpersonal skills for collaborating with the sales team, building relationships with clients, and resolving issues. The ability to identify and resolve issues quickly and efficiently is essential in a fast-paced sales environment and adapt to changing circumstances and new technologies. Preferred:- A minimum of 2-4 years of experience in in sales support, coordination, or administration or similar roles. Proficiency with CRM software, Microsoft Office Suite, Google Sheets, etc. and similar tools. Experience handling order processing and sales documentation and using CRM systems to track sales activities and customer information Knowledge of sales and marketing principles and experience communicating with customers and internal teams. Ability to adapt quickly to changing environments, strategies and tactics based on market needs. Education:- A Bachelors degree in Business Administration, Marketing, Sales, Commerce, or a related field Key Skills:- Strong Communication, Interpersonal Skills, Sales, negotiation and persuasion abilities, Team Work, Hardworking, Organizational Skills, Multitasking, Time management, Typing and data entry skills

- Coordinate between the Surat office and remote teams - Provide administrative support to the CEO including scheduling and documentation - Conduct field visits (e.g., banks, government offices) twice a week - Maintain office supplies and office keep

Full Time / Remote or On-Site Any Degree (Preference for Business Admin or IT background) Responsibilities: Calendar & Schedule Management: Manage and maintain complex calendars, scheduling appointments, meetings, and travel itineraries. Coordinate and prioritize conflicting appointments to optimize the executive's time. Send reminders and prepare necessary documents for upcoming engagements. Communication Management: Filter, screen, and prioritize incoming calls, emails, and correspondence. Draft, review, and send professional emails, letters, and other communications on behalf of the executive. Act as a primary point of contact and liaison between the executive and internal/external stakeholders. Travel Coordination: Arrange and book domestic and international travel, including flights, hotels, ground transportation, and visa applications. Prepare detailed itineraries and ensure all travel logistics are seamless. Meeting Support: Organize and coordinate meetings, including scheduling, sending invitations, booking venues, and arranging catering. Prepare meeting agendas, compile necessary documents, and take accurate minutes when required. Follow up on action items from meetings. Administrative Support: Manage and organize physical and electronic filing systems. Handle expenses, process invoices, and reconcile credit card statements. Conduct research, compile data, and prepare reports or presentations as needed. Order office supplies, manage office equipment, and handle general office upkeep. Locations : Mumbai, Delhi / NCR, Bengaluru , Kolkata, Chennai, Hyderabad, Ahmedabad, Pune, Remote.

Wanted Female Receptionist / Store Manager for Foot Reflexology Store in Alwarpet. Candidate should speak Tamil & English and good in Computer handling. Salary & Incentives will be provided based on the performance. Contact : 9841575725

CALL SANDEEP PARMAR FOR INTERVIEW 9999408126 Role & responsibilities Coordinate with the Sales team to manage day-to-day operational tasks and assist in lead tracking and client communication. Prepare quotations, proposals, and presentations as required by the sales team. Maintain and update sales and customer records in CRM or ERP systems. Follow up with clients for documents, payments, and delivery schedules. Support order processing and coordination with internal departments like procurement, logistics, and accounts. Generate and analyze sales reports and MIS for the management team. Handle post-sales customer support and address client queries promptly. Maintain communication with vendors and partners for pricing and delivery. Preferred candidate profile Excellent written and verbal communication Strong coordination and follow-up skills Good knowledge of MS Office (Excel, Word, PowerPoint) Basic knowledge of CRM / ERP systems Ability to work independently and handle pressure Time management and multitasking CALL SANDEEP PARMAR FOR INTERVIEW 9999408126

Responsibilities: *Manage front desk operations & handle guests *Maintain office supplies inventory & order replacements as needed *Coordinate meetings, events & travel arrangements for staff & management Flexi working

Position Summary: The Facility Executive will ensure seamless daily facility and administrative operations in our Pune office. This hands-on role covers everything from employee support and vendor management to compliance and event coordination, requiring a multitasker who thrives in a dynamic environment. Key Roles & Responsibilities: Facility & Office Coordination Act as the primary point of contact with Smart works for facility needs and issues. Oversee daily office upkeep and infrastructure functionality. Assist employees with seating, maintenance, and facility escalations. Administration & Employee Support Manage onboarding logistics including access cards, welcome kits, Gruve T-shirts, elevator app access, and parking assignments. Maintain petty cash and track company credit card and admin expenses weekly. Update and manage company gift allocations and distributions. Travel Desk & Logistics Support domestic travel and cab bookings in collaboration with Admin Lead. Keep travel records and coordinate with vendors. Client Visits & Events Manage client visit arrangements, conference rooms, and hospitality. Plan and execute internal events, offsites, and celebrations end-to-end. Compliance & Security Assist with ISO 27001 compliance for facilities and admin operations. Manage access control systems, biometric devices, CCTV, and security portals. Vendor & Procurement Management Onboard and track vendor performance and payments. Manage office stationery, printing, corporate gifting, and branding materials. Maintain asset inventories and lifecycle records. Helpdesk & Ticketing Oversee admin helpdesk and facility ticketing systems. Ensure timely resolution of employee requests. Employee Offboarding (Admin) Handle admin clearance during exits, including asset recovery and access disabling. Maintain offboarding checklists and report to Admin Lead. Operational Tracking Maintain trackers for expenses, credit card usage, consumables, and assets. Ensure documentation complies with audit and internal controls. Basic Qualifications: Bachelor’s degree in business administration or equivalent. 2–5 years in facility or administrative roles, preferably in a managed office environment. Strong interpersonal and coordination skills. Proficiency with Microsoft Office (Excel, Word, Outlook). Experience with vendor management, petty cash handling, and office support systems. Preferred Qualifications: Self-motivated and detail oriented. Excellent organizational and time management skills. Effective problem solver who can juggle multiple priorities

Responsibilities: * Manage office supplies inventory & ordering * Coordinate meetings & travel arrangements * Maintain confidentiality at all times * Provide administrative support to team members

Looking for Support Back Office Executive Must have Graduate with good communication skills or System Knowledge, Job Location will be home state HR Khushi -7707006657