907 Office Coordination Jobs - Page 18

Greetings From Prochant India Pvt Ltd We are hiring for Senior Admin Executive We are seeking a versatile and proactive Administrative Executive with knowledge of compliances, building infrastructures, HVAC (Heating, Ventilation, and Air Conditioning) , Fire alarm systems, and Electricals, Facility , Asset and Vendor Management. The ideal candidate will oversee various administrative functions while ensuring compliance with building regulations and safety standards. Roles and Responsibilities: Ensure maintenance and upkeep of all facilities, including buildings, equipment, and utilities. Conduct regular inspections, identify maintenance needs, and coordinate repairs or replacements. Enforce health and safety standards to create a safe work environment. Oversee housekeeping staff and ensure cleanliness and tidiness of the office premises. Coordinate cleaning schedules and ensure compliance with hygiene standards. Handle incoming calls, emails, and correspondence, directing them to appropriate departments or individuals. Assist in preparing reports, presentations, and other communication materials. Evaluate vendors based on performance, quality, and cost-effectiveness. Negotiate contracts and agreements with vendors to ensure favourable terms. Coordinate travel arrangements for employees, including flight bookings, hotel accommodations, and transportation. Manage hotel bookings and ensure accommodations meet organization's standards and budget. Monitor SLAs with vendors and service providers to ensure compliance. Address any issues or discrepancies in SLAs and work towards resolution. Maintain records of company assets and equipment, track usage, and conduct regular audits. Assist in procurement of new assets as needed. Procure office supplies, equipment, and services as required. Manage inventory levels and conduct audits to ensure adequate stock levels. Handle incoming tickets or requests from employees and stakeholders, ensuring timely resolution. Arrange catering services for meetings, events, and employee meals. Collect feedback on food quality and service and make necessary adjustments. Oversee the management of Management Information Systems (MIS) to ensure accurate and timely reporting of data. Generate reports and analyze data to provide insights for decision-making and process improvement. Facilitate onboarding process for new employees, includes printing ID Card, Access Card, conducting orientations, and coordinating with relevant departments. Manage offboarding process for departing employees, including exits, asset retrieval, and clearance procedures. Key Competencies Deep and thorough understanding of Prochant policies and procedures. Exceptional verbal, interpersonal, and written communication skills Organized, detail-oriented and self-motivated. Ability to juggle multiple responsibilities. Professional presentation skills and confidence when speaking. Exceptional problem-solving skills to analyze issues and identify potential liabilities. Strong leadership skills to promote personal and professional development and teamwork. Ability to maintain strong professional relationships with internal teams and management. Consistent demonstration of a professional, positive attitude. A strong, working understanding of computers and an ability to self-troubleshoot simple issues. Preferred Candidate: Education: Any Degree Minimum 3 to 6 years of experience relevant to Administration Benefits: Salary & Appraisal - Best in Industry Excellent learning platform with great opportunity to build career with Prochant Dinner for Night Shift Only 5 days working (Monday to Friday) No of openings : 2 Shift timing : Night Shift (6.30 pm IST to 3.30 am IST) Mode Of Interview : In- Person/ Teams Contact Details: Harini P harinip@prochant.com contact: 8870459635

Maintaining lead databases, Assisting with hiring process, general office administration work, upkeep of records

Receptionist req for large Garments Co @ Tiruppur @ Corporate Office. Female. Degree. Excellent English, Tamil must. Min 2+ Yrs exp in same role. Manage visitors, calls, courier etc. Direct role & emp benefits. Bonus: 1month gross salary. 6 days work Required Candidate profile Female. Age: 20-35 Yrs. Any Degree. 2+ Yrs receptionist exp, Excellent spoken English, Tamil must. Hindi option. Married/single settled in Tirupur preferred. Free stay & concession co. food available. Perks and benefits Annual Hike, ESI, PF, Bonus, Gratuity, Paid Leaves

Preparing / Editing the documents. Should know MS Office ( Excel & Word ) Client Coordination. Coordinating with different departments to ensure work is completed. Needs to have good organization, time management and strong communication skills. Follow office workflow procedures to ensure maximum efficiency. Maintain files and records with effective filing systems. Support other teams with various administrative tasks. Assist in vendor relationship management. Working in Outlook (Should know to send emails regarding price, samples as instructed) Skills : Any Graduate Fresher Good Communication in English Team Building Skills Ability to relate to creative people Age Below : 32 Years Please contact Ms. Bhakti Rane (Sr.HR) - 8928637911 / Sandeep (Recruiter) - 9619619058 OR Share your resume on hr@albans.in

Roles and Responsibilities Manage back office operations, ensuring efficient processing of tasks and maintaining high levels of accuracy. Provide administrative support to the team, including data entry, document management, and record keeping. Coordinate with various departments to ensure seamless communication and timely completion of projects.

Executive Assistant to CEO: Manage calendar, travel, meetings, and communications. Support key projects, handle confidential info, and ensure smooth daily operations. Requires 5+ yrs experience, strong org skills, and professionalism.

Coordinate communication between the M.D. and internal employees. Conduct research and compile data as needed for the M.D. Good communication and mail drafting

Responsibilities: * Manage office coordination & petty cash * Perform routine maintenance & housekeeping tasks * Maintain cleanliness & organization of workspace * Ensure smooth day-to-day operations Inventory control & data management Cafeteria Food allowance House rent allowance Annual bonus Leave encashment Provident fund Gratuity Prevention of sexual harrassment policy

Nirvana Yoga Dham is looking for Office Assistant to join our dynamic team and embark on a rewarding career journey Answering and directing incoming phone calls, responding to emails and greeting visitors Performing data entry and record keeping tasks Filing and organizing paperwork and documents Scheduling appointments, meetings and travel arrangements Performing basic bookkeeping and financial tasks Assisting with preparing reports, presentations and correspondence Maintaining office supplies and equipment Performing ad-hoc administrative tasks as required The ideal candidate for this position should have strong organizational and communication skills, be proficient in Microsoft Office and be able to work well in a fast-paced environment.

Warm welcome to students, staff and parents Point of contact in person, email, telephone for staff, students and internal/external organisation Dealing with enquiry and direct to different departments Managing onboarding process for offline/online students Maintain office space clean and presentable Coordination with team members and departments Maintain notice board with updates and news Responsive for petty cash and purchase Make sure stationary stock and point of contact for maintenance of any equipment Time logging for all staff members Daily email staff/operation updates Complete essential documentation Keeping leads sheet updated Coordination with marketing and sales team Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents Prepare log for all the leads for follow up calls Generation creative blogs on weekly base Schedule meetings and travel arrangements for members of the company Provide administrative support for operations team Monitor the office staff's Daily reporting to managers about the activities Attend weekly performance meeting with manager Required Qualifications Associate degree required or Bachelors degree preferred or equivalent experience Experience Minimum 2+ years of work experience in relevant field Software knowledge Microsoft office 360 application Skills Required Well groomed Self-starter pro-active Excellent communication skills Team player Ready to adapt remote work setting Benefits Laptop Schedule Day shift

Responsibilities: * Manage enquiries & orders * Process payments * Provide sales support * Coordinate operations * Follow up on sales leads

Responsibilities: Greet visitors & manage front desk operations Maintain office supplies inventory Coordinate administrative tasks with departments Manage sales administration via Excel Provide exceptional guest service

Responsibilities: * Maintain office day to day operations * Manage administrative tasks & procedures * Coordinate meetings * Support team with organizational needs

We are proud to get Certified as Great Place to Work '2024 Greetings from Home Bazaar Services Pvt Ltd!!! Who are we? Home Bazaar Services Pvt Ltd is India's leading Property Advisor with an immense history of successful client satisfaction. With 11+ years of expertise, we analyze and cater to the client's requirements and have assisted thoroughly in their property buying journey. With the support of 3500+ Property experts, we have been awarded Mumbai's best-winning property service company for the Quarter 2023 -24. With these achievements under our wings, we also have expanded to new horizons, we are currently operational in 9+ metro cities across India. What is our requirement? Role : Front Desk Executive / Receptionist Location : Andheri Experience : 2 to 4 years. Salary Range: Between 1.5 LPA - 3 LPA + Half Yearly Increment. Qualification Required : Any Graduate / BMS / BA / Graduate with Any Specialization / Graduate with any Front Office Diploma Certified Roles & Responsibilities: To provide receptionist and front office duties in accordance with company policies, procedures and processes. Achievement of the Key Performance Indicators and Service Level Agreement targets. Responsible for handling of incoming and outgoing calls including distribution. Making sure to demonstrate professional and polite responses in telephone responses. Ensure personal preventability and dress in the assigned uniform. Receive, inform, guide visitors including coordination with employees. Responsible for maintaining the telephone registers including call tracking. Preparation of database of Client contacts and updating. Responsible for maintenance and upkeep of the front office. Ensure receipt of magazines and newspapers for the building and ensure display of the latest version in the reception as well as removal of the outdated magazines. Ensure compliance of regulations / requirements of management. Ideal Candidate Profile: Looking for FEMALE candidates only with minimum 2 years experience handling the Front Desk/reception. Candidate should be active, smart & confident to handle this activity. Must have ability to make changes on priority. Must be good in written & verbal communication skills. Candidates from similar industries with similar experience will be preferred. Well versed with Computer skills/ Computer Proficient. What we give you? Fixed Salary + Half Yearly Increment. How to Apply? Kindly share your resume on chetna.deore@homebazaar.com and for more details contact on 8879002490

Responsibilities: * Should know to draft letters to officials * Ensure accurate documentation and petty cash management. Should know Excel and coordinate with banks on neft rtgs

Role & responsibilities Manage daily office night shift operations and administrative tasks Maintenance of office infrastructure Maintenance of Firefighting systems - Fire Alarm, Smoke Detectors Responsible for two and four wheeler parking Handling Stationary & HK Materials with inventory MS Office working knowledge Ensure compliance with company policies and procedures Monitor office expenses and maintain financial records Coordinate office events, team activities, and corporate meetings Excellent communication skills Daily cab operations support To work closely with HR, IT, finance, operations and management Preferred candidate profile The ideal candidate should have prior experience in an administrative role. Willingness to work in the US shift (5:00 PM to 3:00 AM) is required. This is a 5-day work week position, with occasional Saturday work based on business needs.

Digital Design Solutions is looking for Executive Assistant to Director / Founders Office to join our dynamic team and embark on a rewarding career journey Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.

Key Responsibilities: Greet and welcome visitors in a warm and professional manner Answer, screen, and forward incoming calls Maintain a tidy and presentable reception area Schedule appointments and manage meeting rooms Handle basic administrative and clerical tasks such as filing, data entry, and document management Receive and sort daily mail/deliveries/couriers Provide information to callers and take messages as needed Coordinate with internal departments for visitor access and facility needs Requirements: Proven experience as a receptionist or front office representative (preferred) Proficient in MS Office (Word, Excel, Outlook) Strong communication and interpersonal skills Professional appearance and attitude Ability to multitask and manage time effectively Ekta Asthana Senior Human Resource Securium Solutions Private Limited Mobile No- (+91) 92667 22382 hr@securiumsolutions.com www.securiumsolutions.com Address: B - 28, Block -B, 1st Floor, Sector 01, Noida, Uttar Pradesh, 201301

KEUS AUTOMATION PRIVATE LIMITED is looking for Office Manager to join our dynamic team and embark on a rewarding career journey Oversee daily office operations and administrative functions Manage office budgets, supplies, and vendor relationships Supervise support staff and ensure workflow efficiency Implement policies for office productivity and organization

Location - Kompally Greet and assist walk-in clients and visitors with professionalism and warmth. Handle incoming calls, emails, and messages; direct them appropriately. Maintain the front desk area, ensuring it is clean and organized. Required Candidate profile Min 2+yrs in front office experience mandatory Must have excellent communication skills female candidates preferred

Handling Import documentation. Customer service, handling customer calls / emails, sending solutions to clients etc. Ensure timely communication. Maintain appointments and coordinate with all respective departments Required Candidate profile Graduate 2-4yrs exp as office Assistant Import knowledge will be prefer . Bangalore - Vrindavan Layout

Key Responsibilities: Administrative & Records Management Maintain and update detailed records across Excel and Google Sheets for: Staff attendance Jira task entries and updates Internet speed checks and issue logs Housekeeping attendance Petrol expenses Petty cash and milk/snack consumption AMC details Asset tracking Scan and file all petty cash vouchers and online purchase invoices monthly. Manage and maintain accurate petty cash records. Facility & Maintenance Oversight Conduct daily checks on air conditioning units, lighting, internet speed and other office infrastructure. Guide and oversee housekeeping staff; place housekeeping supply orders quarterly. Perform basic plumbing and electrical fixes (e.g., LED lights, faucets, taps). Refill inverter battery water every six months. Clean all desktop systems every six months. Procurement & Inventory Source and procure electrical and IT accessories from various shops in the neighborhood. Coordinate with vendors to obtain quotations for purchases or services. Track and manage Annual Maintenance Contracts (AMCs). Technical Support & IT Perform basic troubleshooting for desktops, laptops, and internet issues. Maintain accurate digital records of internet and IT issues with follow-ups. Event & Vendor Coordination Organize in-office celebrations (e.g., birthdays, festivals, special occasions and more). Visit auditor office for compliance tasks. Support onboarding and coordination for various vendors. Qualifications: Proven experience in office administration, facilities, or operations management. Proficiency in Excel, Google Sheets, and Jira. Basic technical knowledge of IT systems, electrical fixtures, and plumbing. Strong organizational skills and attention to detail. Ability to multitask, prioritize, and meet deadlines independently. Fluency in English and Tamil.

Job description Greetings from Indira IVF !!! Position - Reception/ Front Desk Qualification - Any Graduate Location- Pune - Maharashtra Experience - 1 to 5 Years Job Timing - 9 am to 6 pm Salary- Best in the industry Notice Period- Immediate Joiners Interested candidates - Kindly share resume on kishori.mhatre@indiraivf.in Thanks & Regards, Kishori Indira IVF Hospital Pvt Ltd. 7230068884

An administrative coordinator is responsible for administrative and basic project management related duties while understanding the business context and environment of superiors.In addition to the administrative tasks described in an administrative assistants role, an administrative coordinator may be asked to work on specific reporting which requires analytical thinking and or gathering data from various places and people, prepare presentations, plan and organize events, write communication, and drive projects end to end. - Grade Specific Background experience in the role. The administrative coordinator works with moderate guidance and direction in his area of knowledge. Prioritizes and organizes own work to deliver in accordance to deadlines. May identify a problem and generates possible solutions and assesses each using standard procedures. Always delivers the highest standard of support in complex administrative and project management duties. End-to-end project execution capability. High interpersonal and communication skills. The administrative coordinator provides support to executives, heads, CxO. Skills (competencies)

Greetings from TechnipEnergies !! We are urgently hiring for Sr. Admin Executive for our Navi Mumbai office on “Fixed Term Company Contract role for One Year” Company Overview: Technip Energies is a leading Engineering & Technology company for the energy transition, with leadership positions in Liquefied Natural Gas (LNG), hydrogen and ethylene as well as growing market positions in blue and green hydrogen, sustainable chemistry and CO2 management. The company benefits from its robust project delivery model supported by extensive technology, products and services offering. Operating in 34 countries, our 15,000 people are fully committed to bringing our client’s innovative projects to life, breaking boundaries to accelerate the energy transition for a better tomorrow. Technip Energies is listed on Euronext Paris with American depositary receipts (“ADRs”). Website : http://www.technipenergies.com Industry : Engineering Services Major function and purpose of the position: • Handles all the Bills / Invoices for Administrative services like HK, Security, Employee Travel, Cafeteria, Utility Bills, Rental etc. This position is important as it is the important link between external vendors and the Company to provide Administrative services to all internal stake holders. • Preparation of Monthly Roosters / schedule of HK, Security, organizing functional training for House Keeping & Security and ensuring Cleanliness and Hygiene in office areas. • Co-ordination with Main Security for Gate Pass permission for New Joiners, Vendors, Visitors, Guests etc. • Workspace Planning. • Coordination with Transport Vendors for day-to-day operation including sanitization of all the Busses on daily basis, ensuring Compliance of all Busses as per HSE guidelines. • Stock keeping of Pantry, House Keeping, Stationary materials. • Coordination with IGNITE / CSR / Communication Team for back-end support. • Miscellaneous procurement pertaining to Admin activities. • Day to Day coordination with Cafeteria Vendor including arranging special lunch. • Maintaining the Data pertaining to all Vendor Payments including daily attendance & bus occupancy. • Scheduling preventive Maintenance activities like Pest Control, Fire Extinguisher, Plantation, HVAC, Electrical etc. • Coordination with Architects, Contractors, Building authorities. • Maintain, prepare MIS for all administrative activities. • Raising of Purchase Requisition, coordination with Procurement for issuance of PO, timely payment to all vendors and track of expenses. • Coordination with main office. • Handle Courier, domestic & international including movement of materials between Corporate office and satellite office.