Office Assistant

Job Title: Office Assistant

Experience Required: 3+ Years

Location: Patparganj, Delhi

Industry: Electronics | B2B Sales

Summary:

We are seeking a smart and highly organized Office Assistant to join our team. The ideal candidate should possess excellent communication and presentation skills, along with strong attention to detail. The Office Assistant will be responsible for drafting letters, memos, and presentations, preparing MIS reports, quotations, and purchase invoices (PI), maintaining databases, and performing various other regular administrative tasks.

Job Responsibilities:

· Maintain the import & export documentation and other activities related to the department

· Provide secretarial and administrative support to the Heads of Departments (HODs) by managing their calendars, scheduling appointments, and coordinating meetings.

· Draft and prepare letters, memos, and presentations as per the instructions of the HODs, ensuring accuracy, grammar, and proper formatting.

· Assist in the preparation of Management Information System (MIS) reports by collecting data, organising information, and presenting it in a concise and professional manner.

· Generate and maintain accurate and up-to-date records of quotations, purchase invoices (PI), and other relevant documents.

· Maintain databases by entering and updating information regularly, ensuring data integrity and confidentiality.

· Coordinate and communicate effectively with internal and external stakeholders, ensuring timely responses and follow-ups on behalf of the HODs.

· Assist in organising and coordinating office events, meetings, and conferences, including making necessary arrangements and handling logistics.

· Perform general administrative tasks such as handling incoming calls, managing office supplies, coordinating travel arrangements, and handling mail and correspondence.

· Assist in coordinating and maintaining office policies and procedures, ensuring adherence to company guidelines.

· Collaborate with team members and provide support as required in various administrative and operational tasks.

Qualification:

· Experience of 3+ years.

· Bachelor’s degree from a reputed institute is required

· Internet skills including use of e-mails, group messaging and data collection

· Competent computer skills including MS Office or equivalent

Job Type: Full-time

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Leave encashment
• Paid time off
• Provident Fund

Application Question(s):

• What is your current CTC in Lacs per annum?
• What is your expected CTC in Lacs per annum?
• The role is based at our Patparganj, New Delhi office. Are you comfortable with a 6 day work schedule?
• What is your notice period?