Office Assistant

Roles and Responsibilities of an Office Assistant

The Office Assistant plays a vital role in ensuring the smooth day-to-day functioning of the office by providing administrative, clerical, and front-desk support to the team.

Administrative Support

• Maintain and update filing systems (physical and digital)
• Handle incoming and outgoing mail, emails, and packages
• Draft letters, memos, and other correspondence
• Assist in the preparation of reports and presentations
• Schedule appointments, meetings, and conference room bookings

Front Desk Duties

• Greet and assist visitors or clients courteously
• Answer phone calls and direct them to appropriate staff
• Handle general inquiries and provide basic information

Documentation & Data Entry

• Maintain accurate records and databases
• Enter data into spreadsheets or management systems
• Organize and retrieve data as needed

Office Supplies & Inventory

• Monitor and order office supplies when stock is low
• Maintain an inventory of office equipment and stationery
• Coordinate with vendors for office maintenance or supplies

Clerical Support

• Photocopying, scanning, and printing documents
• Assist in binding, filing, and distributing documents
• Help staff with minor IT issues like printer errors or basic troubleshooting

Office Maintenance Coordination

• Ensure cleanliness and orderliness of the office
• Coordinate with housekeeping, security, or maintenance staff
• Report any facility issues to the appropriate department

Support for Events & Meetings

• Assist in organizing staff meetings, workshops, or office events
• Set up meeting rooms with required materials and refreshments
• Take and distribute meeting minutes when required

Confidentiality & Compliance

• Handle sensitive information with discretion
• Adhere to company policies and data protection guidelines

Job Types: Full-time, Permanent

Pay: ₹12,000.00 - ₹18,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Experience:

• Office Assiatnt: 4 years (Required)

License/Certification:

• 2 Wheeler Licence (Required)

Work Location: In person