2474 Office Administration Jobs - Page 2

Role & responsibilities Office & Site Administration: Oversee daily functioning of the site office. Act as a point of contact for inter-departmental communication between the project site and the head office. Maintain attendance records, leave trackers, timesheets, and support HR with payroll inputs Assist in maintaining registers for attendance, gate passes, equipment movement, and permits Maintain systematic records of site-related documents. Ensure that all site operations comply with the companys safety policies and statutory regulations. Coordinate logistics for site meetings, staff requirements Preferred candidate profile Bachelors degree with 10 - 12 years of experience in Engineering and Construction industry preferably in infrastructure

To support and execute HR functions at the plant level, including recruitment, employee engagement, statutory compliance, training coordination, time office activities, and general HR administration. This role ensures smooth HR operations aligned with company policies and statutory requirements. Key Responsibilities : 1.RecruitmentOnboarding Assist in sourcing and shortlisting candidates for various rolesat the plant. Coordinate interviews, issue offer letters, and managepre-joining documentation. Conduct plant-level induction and onboarding programs. 2. Time Office AttendanceManagement Maintain attendance and leave records using HRMS or manualregisters. Monitor shift schedules, absenteeism, and overtime. Coordinate payroll inputs in collaboration with the centralHR/payroll team. 3. Employee Engagement Welfare Support organization of employee welfare activities andengagement initiatives. Handle employee queries and grievances at the plant level. Promote positive employee relations and ensure a healthy workenvironment. 4. Statutory Compliance Ensure timely maintenance of statutory records under FactoriesAct, ESIC, PF, Labour Welfare Fund, etc. Coordinate with consultants/vendors for labour compliance auditsand documentation. 5. Training Development Schedule and track mandatory trainings (safety, technical, softskills). Maintain training records and feedback for internal/externalprograms. 6. HR Administration Maintain employee records, files, and HR databases. Support in preparation of HR reports, MIS, and audits. Assist with HR initiatives rolled out from corporate office. Qualifications Experience: Education: MBAin Human Resources

Spinebiz Services is looking for DBA Professional to join our dynamic team and embark on a rewarding career journey Build database systems of high availability and quality depending on each end users specialised role Design and implement database in accordance to end users information needs and views Define users and enable data distribution to the right user, in appropriate format and in a timely manner Use high-speed transaction recovery techniques and backup data Determine, enforce and document database policies, procedures and standards Perform tests and evaluations regularly to ensure data security, privacy and integrity

Safal Hospital is looking for Floor Coordinator to join our dynamic team and embark on a rewarding career journey Oversee daily operations on the floor, ensuring efficiency and productivity Coordinate and manage staff activities and schedules Monitor performance and provide feedback and guidance Address and resolve any operational issues or conflicts Ensure compliance with safety and quality standards Maintain accurate records and reports Communicate effectively with other departments and management Provide training and support to staff Implement and enforce policies and procedures Monitor inventory levels and coordinate with supply chain for replenishments

Safal Hospital is looking for Receptionist to join our dynamic team and embark on a rewarding career journey Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

GA Infra is looking for Executive / Data Entry Operator - Admin to join our dynamic team and embark on a rewarding career journey Proven data entry work experience, as a Data Entry Operator or Office Clerk Experience with MS Office and data programs Familiarity with administrative duties Experience using office equipment, like fax machine and scanner Typing speed and accuracy Excellent knowledge of correct spelling, grammar and punctuation Attention to detail Organizational skills, with an ability to stay focused on assigned task

Temple View Hotel is looking for Front Office Executive to join our dynamic team and embark on a rewarding career journey Handling incoming and outgoing mail and packages Maintaining a professional and organized front office environment Assisting with scheduling appointments and meetings Coordinating with various departments and stakeholders to ensure seamless operations Performing basic administrative tasks, such as data entry and document filing Resolving customer inquiries and directing them to the appropriate parties Maintaining security by following procedures and monitoring logbook Excellent communication and interpersonal skills Good multitasking, time management and organizational skills

PODDAR GROUP OF INSTITUTIONS is looking for Front Office Executive to join our dynamic team and embark on a rewarding career journey Handling incoming and outgoing mail and packages Maintaining a professional and organized front office environment Assisting with scheduling appointments and meetings Coordinating with various departments and stakeholders to ensure seamless operations Performing basic administrative tasks, such as data entry and document filing Resolving customer inquiries and directing them to the appropriate parties Maintaining security by following procedures and monitoring logbook Excellent communication and interpersonal skills Good multitasking, time management and organizational skills

Jitm Skills is looking for Centre Manager to join our dynamic team and embark on a rewarding career journey Must have good experience in managing End-to-End Centre operations Need to manage the sales and operations of the center Address the grievances of customers and take actions to ensure that they are fully satisfied Smooth administration of center operations, target achievement of enrollment at center level, supervision of center staff and ensuring adherence to their responsibilities, implementation of local level marketing plan and generating queries Experience in handling customers with excellent communication skills and passion to interact MBA/B.Tech/BE/MCA/Graduates with 2 to 5 years of exp. in Skill / Placement Sectors

Ideal candidate should be proficient in English, Hindi & Telugu and should be having excellent negotiation and people management skills. Key Responsibilities: Procurement Management: Oversee the purchasing of hardware, software, office furniture, and other supplies required for the office locations. Negotiate contracts and vendor agreements to ensure the best value for products and services. Maintain inventory records of office supplies, equipment, and furniture. Employee Events & Workplace Culture: Plan, organize, and execute employee events, team-building activities, and office celebrations to enhance workplace morale and culture. Ensure smooth coordination of event logistics, including catering, transportation, and venue bookings. Facilities Maintenance & Security: Maintain the overall cleanliness and pristine condition of the office space, ensuring that all areas are well-organized and functional. Manage and coordinate the services of external vendors for cleaning, maintenance, and repairs as necessary. Oversee building security, ensuring access control protocols and safety measures are adhered to. Liaise with security providers and ensure that emergency protocols are followed. Vendor & Contract Management: Establish and maintain strong relationships with vendors and service providers. Ensure that all service contracts (e.g., janitorial, HVAC, IT support) are up to date and manage renewals. Regularly assess the quality of services received and take corrective actions as needed. Office Environment Optimization: Collaborate with leadership and staff to identify and address facility needs, ensuring a comfortable and efficient workspace. Maintain a safe and productive work environment by implementing and enforcing company policies and regulations related to the facility. Qualifications: Bachelors degree in Business Administration, Facilities Management, or a related field (preferred). Proven experience in facilities coordination, procurement, or event management. Strong negotiation and vendor management skills. Excellent organizational and multitasking abilities. Proficiency in office management software and MS Office Suite (Excel, Word, PowerPoint). Exceptional communication and interpersonal skills, with the ability to work across all levels of the organization. Strong attention to detail and problem-solving skills.

Skills Required: Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software Strong organizational, and problem-solving skills with impeccable multi-tasking abilities Exceptional interpersonal skills Friendly and professional Knowledge of supplies, equipment, and/or services ordering and inventory control. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise Roles and Responsibilities: Coordinate executive communications, including taking calls,responding to emails and interfacing with clients Prepare expense report on all the business unities Coordination with Chartered Accountant office Uphold a strict level of confidentiality Organize and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Recording daily incoming and outgoing transactions Keeping track of receipts of office expenses or expenses incurred by managers or executives

Role & responsibilities Receptionist Responsibilities: Greet clients and visitors with a positive, helpful attitude. Assisting clients in finding their way around the office. Announcing clients as necessary. Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans. Preparing meeting and training rooms. Managing Housekeeping staff Answering phones in a professional manner, and routing calls as necessary. Assisting colleagues with administrative tasks. Performing ad-hoc administrative duties. Answering, forwarding, and screening phone calls. Sorting and distributing mail. Hiring, managing, and developing the junior administrative team. Provide excellent customer service. Scheduling appointments. JOB LOCATION : MUMBAI ( LOWER PAREL)Opp Peninsula Park Immediate Joiner Kindly share the Resume along with the Photo

Focus on GENERAL OFFICE ADMINISTRATION like RENTAL AGREEMENTS MAINT, CLIENT DATABASE MAINT, PANTRY MGMT, HOUSEKEEPING & OFFICE SUPPLIES ORDER, FILING SYSTEMS MGMT, VISITORS MGMT, EXPENSES REPORTS RECONCILIATION, PO ISSUING, BOTELS BOOKING, TAXI MGMT Required Candidate profile Any UG/PG MALE 0-2yrs exp into ADMINISTRATION Strong Communication, Computer & Multi Tasking skills Skills in Filing, MIS, Reports Generation, Pantry Mgmt, HK Mgmt Work @ Perungudi Call@ 9094239152 Perks and benefits Excellent Perks. Call Mr. Prem @ 9094239152 now

Were Hiring: Admin / Front Desk Coordinator Location: Gurugram | Full-Time | Salary: Up to 7 LPA Industry: Corporate | Retail | Manufacturing About the Role We are looking for a smart, proactive, and tech-savvy Admin & Front Desk Coordinator to be the face of our office and the backbone of daily operations. If you're organized, confident, and skilled in Advanced Excel, this opportunity is for you! Key Responsibilities Manage front desk operations: calls, guests, couriers & visitor logs Coordinate office admin tasks: stationery, housekeeping, vendor management, meeting room bookings Maintain internal reports & records using Advanced Excel Oversee petty cash, travel bookings, and event coordination Liaise with internal departments & external vendors Ensure a professional and welcoming front-office environment What Were Looking For Graduate in any stream (BBA, B.Com, BA preferred) 2–6 years of experience in Admin / Front Desk / Office Coordination Strong communication skills in English & Hindi Advanced Excel proficiency (VLOOKUP, Pivot Tables, Dashboards) Presentable, confident, and able to multitask under pressure Prior experience in a corporate office setup is a plus Apply Now Call or WhatsApp your CV to: 9053926109 Location: Gurugram (1st Round virtual and second round Face-to-face interviews) Immediate joiners preferred

Position Overview: We are seeking a dynamic and versatile Operations Intern to join our team. This unique role will involve working across all three departments, offering a comprehensive experience in various facets of our organization's operations. Operations: Assist the Academic Coordinator in organizing and managing academic schedules, including classes, workshops, and exams. Coordinate with faculty members to ensure timely delivery of course materials and resources. Assist in managing student inquiries, feedback, and concerns related to academic matters. Collaborate with the Academic Coordinator to develop and implement strategies for improving student engagement and success rates. Provide general administrative support as needed, including filing, data entry, and office organization.

Candidate must have working experience as Personal assistant, Executive assistant, office admin ,process coordinator or any similar profile can apply for this job. Must have good communication skills & computer knowledge.

Role & responsibilities Answering phones and emails Greeting visitors Managing correspondence Maintaining communication systems Scheduling and coordinating meetings Document management Data entry and record keeping Office supply management Maintaining office equipment Preferred candidate profile Female candidate is preferable highly organized, detail-oriented, and possess strong communication skills .

Assisting in drafting letters, data entry, genral office operations and management work. Good communication skills in hindi and english. Fluency in verbal and written communication is required.

We are looking for Admin Manager from preferred Hotel, Hospitals, Retail Malls, Corporates, IT & NON IT organizations Exposure in budgets, contracts, negotiable, planning someone who has good contacts with cleaning products vendors, such as Floor cleaner, etc a very good opportunity. Oversee and manage daily office operations, ensuring a smooth and productive workflow. Develop, implement, and maintain administrative policies and procedures to improve efficiency and effectiveness. Ensure the office environment is well-maintained, safe, and conducive to work, including managing facilities services, maintenance, and repairs. Monitor and manage inventory of office supplies, equipment, and other resources, ensuring timely procurement and cost-effective solutions. Manage office space allocation and ensure proper organization.

We are looking for a polished, customer-focused Front Office Executive (FOE) for Dr Lal path lab. The FOE will be the first point of contact for walk-in clients, responsible for delivering a seamless, personalized, and courteous experience and coordinate with diagnostic teams and explain basic test procedures in a client-friendly manner. Key Responsibilities: Client Interaction & Service Experience Welcome and assist all clients with warmth and professionalism. Explain service offerings and package details clearly and sensitively. Appointment & Report Management Manage scheduling of pathology, radiology, and doctor consultation slots. Handle billing, payment processing, and issuance of invoices as per process. Operational Coordination Maintain up-to-date knowledge of test panels, report timelines, and departmental workflows to provide accurate information. Experience & Ambience Management Collect client feedback and escalate concerns promptly for resolution. Key Requirements: Qualification: Graduate in any stream. Experience: 2+ years in customer service/front office, ideally in diagnostics, wellness, healthcare, or luxury hospitality. Skills: Excellent verbal communication in English and local language Presentable with warm interpersonal behavior Ability to multitask and manage high-value clients discreetly

Roles and Responsibilities Manage administrative tasks such as office administration, vendor coordination, petty cash management, housekeeping management, facility management, stationery, and purchase order processing. Ensure efficient day-to-day operations of the organization by performing various administrative duties. Office stationery and utility items are properly recorded and utilized. Streamlining the office opening and closing arrangements and monitor office keys movements and record Ensure office stationery, pantry and utility items are standardized, sufficiently stocked and issue system are in place. Maintaining trouble free utility services and timely payment to the service providers for Water, Electricity, Telephone, Data cards, Internet, and other utility services. Ensure that all purchase transactions are documented, and invoices are processed in accordance with company policies.

1. Should have good communication 2. Experience to handled all Admin related activities 3. Good in mail drafting communication 4. Should know Advance Excel Location: Nariman Point, Mumbai

We are looking for an Office Accountant cum Manager to handle day-to-day accounting, manage office administration, prepare financial reports, ensure tax compliance, and oversee budgeting. Strong organizational and communication skills required.

DUTIES & RESPONSIBILITIES Tracking of Facility Operating Expenses Processing of all invoices for payment Tracking, verifying and filing all JLL and Facility related invoices Client billing / invoicing and follow up payments by clients. Monitoring of Housekeeping related activities Vendor management Arrangement of all consumables and supplies for Client / VIP visits Interfacing with the pest control for carrying out the pest control activities at the facility. Preparing the Daily/Weekly and Monthly reports Taking facility rounds and find out snags and logging complaint with the Help Desk.Follow up and close the complaint logged. Effectively manage Facility team to ensure an on time deliverable system. Ensure the Housekeeping Team is managed efficiently according to the established concept statements and adhere to companys Policies and Procedures Ensure the level of service standards and cleanliness of the property, particularly the Gym Room, Canteen and Conference Area, meet the set standard of the company Work closely with HelpDesk, Reception, Catering, Facilities and Amenities and Property Operation Teams Ensure that all Housekeeping OS&E and FF&E items are properly inventoried and monitored. Recruit, select and develop Housekeeping employees / vendors to work following the operational, financial, administrative philosophies willing to become multi skilled and perform multi tasks. Effectively manage Facility team to ensure an on time deliverable system. Routinely Inspect all services to ensure performance measures are being maintained Provide assistance to AFM/FM in all administrative functions and Facility services and any other administrative functions deemed by Client Ownership of the Day to day administration, including reports generation of the stocks tracker. Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day Inspect the turn out and attendance of the staff and sign the shift register Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints Ensure that the food vendor are maintaining highest standards of hygiene in the services area Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions Communicate to the FM all incidents issues and pending problems Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions Prepare weekly shift rosters along with the housekeeping manager REPORTING Preparation and submission of weekly FM Meeting Minutes Preparation and submission of FM template report to the client and other reports as required Preparation and submission of Monthly management report and Daily reports Preparation and submission Facility related consumables, Consumption report. Preparation and submission of SLA report. Vendor Management Managing and Monitoring Vendor services and ensure adherence to SLAs Conduct vendor meetings on a monthly basis and review performance. Processing of Vendor invoices.

Summary of work Environment and Work performed: 5-7 Yrs Experience in Travel, ticketing ,Visa (70% of work will be involved in Travel arrangements), 30% will be Office administration relation works. Candidate should be very good in travel/ visas, International and domestic travel in MMT. Frequent travel to Mumbai office. The Executive Administration is responsible for the matters related to the administration of Sales and Engineering offices of the company across the locations. Managing and maintaining the office infrastructure Managing various contracts related to the offices (Rent contract, housekeeping contract, Security agency contract and other service contracts) Ensuring timely renewal of all such contracts Ensuring competitive rates for all such contracts Ensuring timely payment to all the contractors Managing all travel related requirements (Ticketing/Hotel accommodation/Transport etc) of the Sales and Engineering employees at office locations, especially for Westren region. Managing contracts with Hotels, Airlines and get competitive deals Managing the transport contractors Providing Mobile Phone Sim card/data card to the eligible employees Managing the mobile phone service provider across the office locations Preparing and submitting the monthly MIS Specific Duties: Managing all travel related requirements visitors, overseas customers other location employees Managing and Preparation of visa documentation for employees in related to travelling abroad co-ordinating with embassies in getting visas/ticketing, Travel Insurance/Forex and etc. Managing Administrative Budgeting and cost control measures, Monitoring Budget vs. Variance. Managing Space Matrix, Space utilization, occupancy for Pune and Mumbai offices. Event Management, FOREX & FRRO management. Managing PAN India vendor relations and looking after the logistics & hotel arrangements for internal as well as external clients. Liaisoning with Government Departments for all statutory compliance. Managing Administration billing and Purchase order System for various vendors PAN India basis. Managing printing stationery letter heads/Envelops/ID cards other printing requirements for other offices. Managing & Preparation of visa documentation for Visitors from other overseas offices. Monitoring & Managing Access control systems and CC cameras for Hyderabad location. Maintaining AMC Vendors for EPBEX / Air-condition across PAN INDIA. Skills and abilities: Good Experience in Office Administration & Travel Admin Having experience in vendor management Good interpersonal skills Effective communication skills Positive Attitude & Discipline Self-motivated and innovative Experience: 5-7 yrs of experience in Office administration, back-end operations, travel planning etc Experience in Vendor management, travel bookings, hotel bookings Experience in managing day to day office regular expenses, maintain all required records on office expenses. Essential: - Bachelors of Degree (Any Specialization). Desired: - PG (MBA) is Added Advantage.