Purchase Co Ordinator- Crewing Function To manage and execute all procurement-related activities within the Fleet Personnel Department (Crewing), ensuring timely creation and processing of Purchase Orders (POs), liaising with vendors, and maintaining compliance with company systems and financial protocols, specifically through the PAL system. Key Skills & Competencies Proficiency in maritime software, preferably PAL Strong organizational and documentation skills Attention to detail and accuracy Excellent verbal and written communication skills Ability to prioritize and multitask in a fast-paced environment Strong stakeholder and vendor management capabilities Basic understanding of maritime crewing and training requirements (preferred) Tasks Tasks shall include but not be limited to: 1. Purchase Order Management: Create POs in the PAL system for all Crewing and Training related activities including: Flight bookings Visa and travel documentation Safety gear issuance Value-added training courses Hotel accommodation Medicals (from approved vendors) Flag state endorsements and license processing Ensure appropriate PO categorization (Crewing, Training, etc.) for proper tracking and accounting. Attach all required supporting documents (invoices, quotations, approvals) with the PO before submitting for approval. Coordinate with departments to add missing vessel entities in PAL for accurate PO allocation. Maintain accurate and up-to-date records of all transactions and supporting documentation. 2. Vendor Coordination: Liaise with vendors on a regular basis to: Obtain Statements of Accounts (SOA), invoices, and cost estimates Share POs and follow up for acknowledgments Address queries or clarifications to prevent delays Ensure changes in vessel names, PO details, invoices, or payments are communicated in advance Initiate new vendor creation in PAL, including submission of relevant documentation and follow-up with finance/procurement teams. 3. Invoice & Payment Processing: Update Goods Receipt Notes (GRNs) in PAL promptly after service/goods receipt. Follow up with internal approvers to ensure timely invoices and PO approvals. Monitor the invoice-to-payment cycle and take proactive steps to avoid delays in vendor payments. Ensure open POs are closed on time post-approval. 4. Communication & Coordination: Monitor the FPD department email daily to identify procurement needs. Ensure that any changes related to Vessel s name, Purchase Orders, Invoices, Statements of Account (SOA), or payments are communicated to the concerned vendors well in advance. Build and maintain strong relationships with internal stakeholders and external vendors. 5. General & Compliance: Ensure adherence to company policies, procurement SOPs, and crewing compliance requirements. Handle any ad-hoc tasks or responsibilities assigned in support of crewing operations. Ensure confidentiality, accuracy, and timely processing of all procurement transactions. Report to GM Crewing Operations Minimum Experience Minimum 2-4 years of experience in procurement or operations, preferably in the maritime or shipping industry Familiarity with crewing operations, vendor management, and invoice processing Minimum Qualifications Graduate in Commerce, Business Administration, or relevant field

HSEQ Superintendent Function The HSEQ superintendent is responsible to provide support across the fleet for learning, improving work and quality across the organization in a safe and efficient manner. The HSEQ superintendent is responsible for enhancing organizational resilience: Learning how to improve work onboard. This includes learning from incidents and everyday work Sharing learnings to improve work on board Managing change across the fleet Reducing probability of unexpected events onboard Preparing for handling unexpected events onboard Maintaining teamwork across dependencies KPIs Safety performance including LTIF & TRCF Number of vessels inspected/audited within 12 months Timely submission of audit/inspection reports Timely submission of incident investigation reports Tasks Tasks shall include but not be limited to: Carrying out investigations, preparing and reviewing reports Preparing bulletins and share learnings Sharing fleetwide preventive actions with the fleet cells and vessels (as applicable) Preparing learning material Sharing learnings with colleagues on board and ashore Conducting debriefings / induction of colleagues working on board Conducting fleet wide safety campaigns Prepare, review, improve risk assessments Updating Management Review reports Review work related documents like HSE Meeting, RAs, Permit to Work, Daily Work Plan Meeting Unsafe conditions etc., Collate and review data and analyze to derive learnings Conducting audits and training on vessels Conducting audits in company offices and third-party sites as requested by office Monitoring the implementation of the company SMS during vessel visits and providing feedback to the office Guiding ship staff on SMS implementation and best management practices Delivering training presentations as requested by the office Assisting, where required during external audits on board and in office(s) and during SIRE inspections as directed by the office Management of change Tracking, reviewing, and sharing new rules and regulations Control and review of SMS Annual reviews of Risk assessments Ship Shore drills Report to:- Head HSEQ Substitute:-HSEQ Superintendent Minimum Experience:-2 years experience in a senior management position on board or 1-year experience in a similar rank in shore-based position Minimum Qualifications:- Master s Certificate of Competency Internal Audit Certification (Mandatory)