POSITION- Executive HR (Seafarers)-Shipping-Mumbai REPORTING TO- Associate Manager Fleet Personnel (Recruitment) DEPARTMENT- Crewing LOCATION- Govandi(E),Mumbai GENDER- Male / Female OBJECTIVE The Executive HR (Seafarers) is responsible for the recruitment of seafarers according to the companys selection criteria. This includes ensuring that recruits possess the proper certifications and ensuring that recruitment processes are within the budgetary limits set by management. Additionally, the role involves the preparation of recruitment reports and maintaining up-to-date software records. SUMMARY The Executive HR (Seafarers) is responsible for recruiting seafarers according to the company's selection criteria, ensuring proper certifications, and adhering to budget constraints. Key duties include contacting and screening applicants, ensuring senior officers complete required documentation, and updating the Phoenix system. The role also involves assisting in scheduling mandatory courses for officers/engineers and coordinating logistics (travel and accommodation) in collaboration with the CTO. QUALIFICATION / REQUIREMENT Bachelor's degree in Human Resources, Business Administration, or a related field. EXPERIENCE Min. 1-2 Years in Sourcing profiles of Seafarer. Proven experience in Sourcing in the Shipping Industry (mainly Officers/Engineers) Experience in negotiating with Seafarers. ROLES & RESPONSIBILITIES Call new applicants from the available database and meet the calling targets assigned by the team leader. Screen applications according to guidance from the Superintendent. Ensure all senior officers complete the OC-09 form, either by visiting the office or submitting it via email. Collect necessary signatures from the officers during their visit. Update the Phoenix system with the status of new applicants as contact is established with senior officers. Assist Manning Superintendents with scheduling prerequisite courses for officers and engineers. Coordinate logistics for course attendance, including travel and accommodation bookings. Work closely with the Chief Technical Officer (CTO) to ensure smooth planning and scheduling of courses for officers/engineers. Ensure that recruitment follows the companys budgetary constraints and recruitment matrix. Follow up with ex-hands to ensure smooth recruitment processes and maintain records. Prepare regular reports related to recruitment activities and ensure software updates are maintained. TECHNICAL SKILLS Recruitment Software (e.g., Phoenix System): Proficiency in using software to manage applicant data and update statuses. Microsoft Office Suite (Word, Excel, etc.): Skills in preparing reports, managing data, and communicating effectively via email and documents Communication Tools: Ability to use email, phone, and other communication platforms for reaching out to candidates and liaising with team members. SOFT SKILLS Communication Skills: The ability to effectively communicate with applicants, senior officers, and team members via phone, email, and in-person interactions. Organizational Skills: Strong ability to manage multiple tasks such as recruitment, scheduling, and logistics coordination, ensuring everything is done on time and efficiently. Attention to Detail: Ensuring that all documentation, forms, and recruitment processes are completed accurately and in compliance with company standards. Teamwork: Collaborating closely with other departments, such as Manning Superintendents and the Chief Technical Officer, to coordinate course planning and logistics. Problem-Solving: Ability to handle issues that may arise in the recruitment process, finding effective solutions in a timely manner. Adaptability: Flexibility to work with international time zones
