92 Mail Management Jobs - Page 2

Act as a single point of contact for IT vendors of client and provide vendor coordination for CUSTOMER operations. Lead Governance meetings with vendors. Maintain list of Insurances for Spare and repair cases. Maintain healthy relationship with CUSTOMERs IT vendors. Call Logging as per Vendor processes and coordinate till resolution / service restoration. Follow vendor escalation matrix and in case of any deviations escalate the same to CUSTOMER’s SPOC. Maintain details of the various vendors with details like contact persons, telephone numbers, escalation matrix, SLA Information. Co-ordinate with vendor for dispatch of devices to respective service Depot for repair service – e.g.: -Desktop / Laptop Hardware

JOB PURPOSE To provide support to the BCM (Business Chief Manager) on various key matters including, but not limited to: Calendar management and planning Mail management, prioritization, and response Maintain a communication tracker Board meeting support Provide support on special projects as required Note : 24/7 availability and flexibility are required for this role. ORGANISATION CHART BCM - EIA ? Chief of Staff BCMO - EIA ? Associate Manager KEY ACCOUNTABILITIES 1. Calendar Management and Planning Engage in annual calendar planning for the chairman. Oversee the smooth functioning of BCM's calendar, ensuring preparation of meeting plans and circulating them within CCMO and GHB office for finalization. Propose options for rescheduling meetings based on business priorities or directions from BCM. Ensure that the BCM's calendar is updated in a timely manner for scheduled and rescheduled meetings. Coordinate external appointments for BCM, liaising with external guests, VIPs, etc., to align calendars for meetings. Ensure timely reviews of planned meetings and maintain relevant records. Key Performance Indicator : Timely updating of calendar. 2. Mail Management, Prioritization, and Response Review incoming mails on BCM's official email ID daily. Regularly monitor, filter junk mails, and flag important emails for BCM's attention. Prioritize mails based on criticality after consulting with SLT, EAs, etc., and then bring them to the notice of BCM. Draft responses to mails with BCM's input and approvals, ensuring timely follow-ups on pending mails. Seek support from SLT and EA's where needed before sharing drafted responses with BCM. Ensure all responses are sent on time and in line with data security protocols. Key Performance Indicator : Time-bound response to mails and effective mail prioritization. 3. Maintain Communication Tracker Track and monitor email action points assigned by BCM. Manage the database of previous communications/mails by BCM, ensuring availability as needed. Maintain and update the communication tracker with respondent/stakeholder details and update addresses as needed. Key Performance Indicator : Timely availability and accurate compilation of mails and data. 4. Board Meeting Support Support in arranging all necessary documents for BCM prior to board meetings. Engage with CEOs, CXOs, and ensure timely delivery of relevant information to BCM before board meetings. Coordinate with EA to gather documents for BCM's review before meetings. Provide additional summary data points and reference materials as needed for board meetings. Key Performance Indicator : Timely availability of documents for board meeting prep. 5. Support on Special Projects on a Need Basis Provide end-to-end support on personal, confidential matters for BCM, including research on topics/issues for chairman's awareness. Assist with special projects, such as confidential recruitments, as directed by the chairman. EXTERNAL INTERACTIONS Top industrialists, business owners, government authorities, and other stakeholders. External directors, CEOs, consultants, vendors, and other business associates. GCM's friends, relatives, and family members. INTERNAL INTERACTIONS Collaborate with other GHB offices for specific matters. Coordinate with EA and key internal business team members for information and inputs as required by BCM. Interact with admin/guest relations for any matters related to GCM's guests. Work closely with PA's of the chairman to ensure timely completion of all assigned activities. FINANCIAL DIMENSIONS No specific financial dimensions applicable. OTHER DIMENSIONS No direct reports to this role. EDUCATION QUALIFICATIONS Graduation / Post Graduation. RELEVANT EXPERIENCE 10-15 years of experience in providing secretarial support to a promoter in a family-owned enterprise. Key Skills: Time management and quick response. Relationship management. Problem-solving skills. Decision-making. Negotiation skills. Process orientation and documentation compliance. Proficient in MS-Office, Excel, and PPT. COMPETENCIES Personal Effectiveness Social Awareness Entrepreneurship Problem Solving & Analytical Thinking Planning & Decision Making Capability Building Strategic Orientation Stakeholder Focus Networking Execution & Results Teamwork & Interpersonal Influence

We are seeking an Administrative Coordinator to join our team and serve as a central point of contact for our employees and vendors. Your responsibilities will include assisting with the day-to-day office operations, screening phone calls, and coordinating internal meetings. The ideal candidate will possess exceptional organizational skills, the ability to prioritize tasks effectively, and a commitment to meeting deadlines. In this role, you will play a key part in providing administrative support to our team and ensuring the seamless execution of daily procedures. Your duties will involve managing and directing phone calls to the appropriate parties, tracking and reporting office expenses, maintaining both physical and digital employee records, scheduling internal and external meetings, handling incoming mail, as well as overseeing office supply inventory and procurement. Additionally, you will be responsible for making travel arrangements, organizing company documents within updated filing systems, addressing inquiries from employees and clients via various communication channels, preparing presentations and reports, and updating office policies as required. This position is a full-time opportunity suitable for both experienced professionals and freshers, offering a range of benefits including health insurance and Provident Fund. The work schedule may include day shifts as well as rotational shifts, with the potential for performance bonuses and yearly incentives. The role will be based at our physical work location. If you are a detail-oriented individual with a proactive approach to administrative tasks and a dedication to supporting organizational efficiency, we encourage you to apply for this role and contribute to our team's success.,

You will be responsible for resource management, which includes end-to-end activities in resources management and exit formalities, resources performance management, resources grievance handling, taking action based on client reviews, attendance management, and managing activities from on-boarding to off-boarding. Additionally, you will handle vendor management activities, such as vendor performance management, generating MIS reports, resolving PO related issues, arranging quarterly business review meetings with clients, new vendor empanelment, vendor performance evaluation, coordinating with vendors based on actionable feedback, and organizing regular meetings and QBRs with vendors. The desired profile for this role includes excellent command of English, Tamil & Hindi, proficiency in MS Excel, good verbal and written communication skills, knowledge of mail management, experience in a similar company is a plus, and preference for candidates with a minimum notice period.,

Responsibilities: MS Office proficiency (Word, Excel, Outlook) Calendar & email management Data entry & record keeping Filing & document handling Answering phones & emails Time management & multitasking Strong communication skills

Career Club Consultancy and Management Services is looking for Office Coordinator to join our dynamic team and embark on a rewarding career journey Responsible for the day-to-day operations of an office Overseeing administrative tasks, such as answering phones, scheduling appointments, managing mail and email correspondence, and organizing and maintaining files Responsible for ordering supplies, managing budgets, and coordinating with other departments Providing support to executive and managerial staff, such as scheduling meetings and preparing reports Strong organizational and communication skills, as well as the ability to multitask and prioritize effectively

Follow up on tasks & deadlines Maintain data accuracy through advanced Excel skills Prepare Excel reports with precision Bookkeeping Day to Day Task Manage mail flow & record, inventory. Coordinate administrative operations Booking Shipment & track Mobile bill reimbursements

Greetings from Copiam Ventures! We are currently hiring for an Executive Assistant. Location: Remote Experience Required: 3 Years Salary: 25,000 per month Qualifications: Graduate We are looking for an Executive Assistant reporting to the Director of the company. Handling office-management duties as well as maintaining personal events tracker, making travel arrangements, handling calendar events, organizing reports and documents, answering phone calls, setting up meetings, screening visitors, and many more similar duties. Typical duties include: Manage professional and personal scheduling for the Director, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate executive communications, including taking calls, responding to emails and interfacing with clients Prepare internal and external corporate documents for team members and industry partners Schedule meetings and appointments and manage travel itineraries Maintain an organized filing system of paper and electronic documents Uphold a strict level of confidentiality Develop and sustain a level of professionalism among staff and clientele Skillset - Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management Excellent written and verbal communication skills Advanced Microsoft Office skills (Word & Excel), with an ability to become familiar with firm-specific programs and software Proficiency in collaboration and delegation of duties Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities Exceptional interpersonal skills Friendly and professional demeanor If the above requirement suits your profile, share your CV on hr@aerolume.in. Thanks & Regards Afreen Chougule HR Consultant Copiam Ventures Private Limited

No. of interview rounds - 01 Mode of Interview_Face to Face Work timings Flexible for any shift. 6 days working. Candidates should be graduates with 1 year of experience in the core IFMS field and managing Admin and Facilities with good communication skills. Should have a core understanding of housekeeping, guest management, event organizing, email communication and day-to-day admin tasks.

As an Area Operations Manager, you will be responsible for mentoring and coaching a team of LOMs. Your key responsibilities will include conducting branch inspections to ensure a robust process for the safe custody of all branch-related records. It will be essential for you to have knowledge of SLA and vendor management to effectively manage operations. Your role will also involve ensuring NIL revenue leakage and NILL operational losses by implementing efficient processes and controls. Strong coordination skills with all stakeholders and proficiency in mail management and drafting will be crucial for effective communication. Additionally, you should possess good excel knowledge for data management and be adept at MIS reporting to track and analyze operational performance. Your attention to detail and ability to prioritize tasks will contribute to the smooth functioning of operations under your purview.,

Role Overview: This position involves various responsibilities such as: School calling, RT processing, notice dispatching Sales calling and conducting conference calls Email communication and coordination Working with Google Sheets and documents Managing tasks independently during peak seasons Eligibility Criteria: Educational Qualification: Degree / B.Tech / MBA Experience: Fresher or 12 years Language Proficiency: English and Hindi Shift Timing: 9:00 AM – 6:00 PM Key Skills Required: Strong communication and email writing skills Positive attitude towards problem-solving Time management and adaptability Quick learner with a proactive mindset

Role & responsibilities Position: Accounts Executive And Office Assistant ( Only MALES ) Work Location: Aluva, Ernakulam We're looking for a smart, detail-oriented, and tech-savvy Accounts Executive to manage end-to-end accounting and compliance for our dynamic hospitality setup. Key Responsibilities Daily accounting and bookkeeping using Zoho Books GST, TDS calculation, and filing Monthly book closure and MIS reporting Vendor reconciliation and discrepancy handling Compliance documentation and audit coordination Maintaining digital records of all supporting documents Preparation of challans and vouchers Liaising with internal departments for smooth financial operations Preferred candidate profile Preferred Candidate Profile Bachelors degree in Commerce (B.Com) Minimum 13 years of experience in accounts or finance Proficient in Zoho Books, MS Excel, GST & TDS modules Experience in the Travel & Hospitality industry is an added advantage Strong attention to detail, organizational and time-management skills Ability to work independently and handle multiple tasks

Responsibilities: * Manage administration operations * Oversee financial management & reporting * Ensure effective communication with stakeholders * Lead marketing ops initiatives * Coordinate mail distribution & logistics

Responsibilities: * Manage calendar, travel & mail * Coordinate client meetings & events * Maintain confidentiality at all times * Prepare reports using Excel & Word * Attend meetings, both local & outstation as per business requirements

Key Responsibilities: Prepare Tax Invoices, e-Invoices, and e-Way Bills Perform bank reconciliations, monthly GST filing, and return Maintain physical documents and filing systems Process and manage data for payments, payables, and receivables

DUTIES & RESPONSIBILITIES: Preparing Quotation, Proforma Invoice and Purchase order. Assisting and coordinating with the sales team. Assisting and Coordinating with Accounts team. Assisting and supporting management. Preparing MIS reports as and when required. DESIRED SKILLS Ability to work as part of a team. Excellent organizational skills. Well versed knowledge of Excel & SAP Software

JSR Technologies Pvt. Ltd. is looking for Office Coordinator to join our dynamic team and embark on a rewarding career journeyResponsible for the day-to-day operations of an office.Overseeing administrative tasks, such as answering phones, scheduling appointments, managing mail and email correspondence, and organizing and maintaining files. Responsible for ordering supplies, managing budgets, and coordinating with other departments.Providing support to executive and managerial staff, such as scheduling meetings and preparing reports.Strong organizational and communication skills, as well as the ability to multitask and prioritize effectively.

Front Office & Visitor Management Housekeeping & Facility Management Vendor & Building Coordination Travel Desk Management Employee Engagement & Event Support Administrative Operations Reporting & Compliance Mail Room Management

Responsibilities: * Process emails, manage CRM system, back office duties. * Proficient in Excel, mail management expertise required. * Collaborate with team on projects, adhere to company policies. Over time allowance Health insurance Accidental insurance Sales incentives Performance bonus

Role Overview: This position involves various responsibilities such as: School calling, RT processing, notice dispatching Sales calling and conducting conference calls Email communication and coordination Working with Google Sheets and documents Managing tasks independently during peak seasons Eligibility Criteria: Educational Qualification: Degree / B.Tech / MBA Experience: Fresher or 12 years Language Proficiency: English and Hindi Shift Timing: 9:00 AM – 6:00 PM Key Skills Required: Strong communication and email writing skills Positive attitude towards problem-solving Time management and adaptability Quick learner with a proactive mindset

you will be have to working on brand creation WhatsApp marketing email marketing and meta adds operations along with that will have to make presenataions and also have a track of all the data collected and update and analyse it in excle

Teleperformance is hiring for young talents/ Immediate joining Requirements for Ecommerce Work from home: Requirements: Should have excellent communication skills. Should be fluent in English Must have minimum 1 Year of experience Customer support. Job Details: Work From Home. Virtual interview. Immediate joiners preferable. Day Shifts 24/7. 6 days working, 1 days rotational off. Salary - 23000 CTC System Requirement: Laptop- i5 processor, 8GB, Windows 10 WIFI- 50 MBPS USB headset If interested send me your resume through WhatsApp - 7619331123

Managing the calendar of meeting room availability, coordinating bookings, and ensuring efficient use of space. Ensuring guests are comfortable and well-provided for during their visit, offering refreshments as needed. Handling internal and external communications, including phone calls, emails, and correspondence. Assisting with scheduling meetings, coordinating travel arrangements, and facilitating communication between different departments. Handle Incoming Telephone Calls Managing end-to-end travel arrangements, including flights, hotels, transportation, and other services. Coordinating with airlines, hotels, transportation providers, and other vendors to ensure smooth travel experiences. Ensuring all travel arrangements adhere to company policies and budgets. Fluency in English/ Hindi Ability to manage multiple tasks and prioritize effectively. petty cash management, invoice processing, and tracking expenses. Negotiating rates and finding cost-effective solutions for travel arrangements. Lunch order. Proficiency in using Microsoft Office and travel booking software.

A reputed TVS group in Chennai in central area needs Secretary to Managing Director, Religion – Must be Hindu Graduate with a minimum of 8 years experience in the relevant areas of a Secretary Required Candidate profile Calendar Management, Scheduling, MOM, Prioritizing emails & correspond, Effective Liaisoning, coordination , Maintain filing system, timely reports, Follow up Good @ MS office tools

Order Processing: Review & validate orders in SAP | Coordinate with logistics Support: Assist sales & customers | Resolve order issues System & Docs: Update SAP | Maintain records | Track & escalate delays