Luvionex

Role Description: The Senior Administrative Assistant provides high-level administrative support to executives, departments, or teams, ensuring efficient day-to-day operations and the smooth execution of strategic initiatives. This role combines organizational expertise, proactive problem-solving, and strong communication skills to manage complex schedules, documentation, and workflows. The Senior Administrative Assistant acts as a reliable point of contact for internal and external stakeholders, facilitating effective collaboration and information flow across the organization. Key responsibilities include managing calendars, coordinating meetings, preparing reports and presentations, and handling correspondence. The Senior Administrative Assistant will also support project management activities, maintain office systems, and oversee administrative processes to enhance efficiency and accuracy. This role requires discretion, professionalism, and the ability to prioritize multiple tasks in a fast-paced environment. The ideal candidate is highly organized, detail-oriented, and proactive, with excellent interpersonal skills and the ability to anticipate the needs of executives or teams. They should be comfortable handling confidential information and capable of working independently while collaborating across departments. Key Responsibilities: Manage complex calendars, schedule meetings, and coordinate executive appointments. Prepare, edit, and format reports, presentations, and official correspondence. Organize and maintain physical and digital filing systems, ensuring data accuracy and accessibility. Assist with project coordination, tracking deadlines, and ensuring follow-ups are completed. Serve as a liaison between executives, departments, and external stakeholders. Handle confidential information with discretion and maintain professional integrity. Support event planning, travel arrangements, and logistics for meetings or corporate events. Implement and maintain efficient administrative processes and workflows. Qualifications: Bachelor’s degree in Business Administration, Office Management, or a related field. 5–7 years of professional experience in administrative support, preferably in a senior role. Excellent organizational, planning, and multitasking skills. Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools. Exceptional written and verbal communication skills. Ability to handle sensitive information with discretion and professionalism. Strong attention to detail and problem-solving capabilities. Ability to work independently and proactively in a dynamic environment. Fluency in English required; additional languages are an asset. This position offers the opportunity to contribute significantly to organizational efficiency and executive effectiveness. As a Senior Administrative Assistant (H/F) , you will play a vital role in coordinating operations, supporting strategic projects, and ensuring the smooth functioning of daily activities within the organization.