670 Letter Drafting Jobs - Page 23

SecretaryWe are hiring for the Executive Assistant/ Secretotry role - Immediate joiner preferred Bachelers Degree Excellent English Communication (Kannada is Plus) Experience- 1+years MIS work All other responsibilities to support the day-to-day work of the MD Provide administrative and secretarial support to the MD Provide technical and administrative support related to a variety of Human resources duties. Maintain an organized filing system of paper and electronic documents Basic works Maintaining Client relationships and follow-ups hr@tyagroup.co.in The candidate should email their CV to the above email ID and mention their present salary and expectations.

Providing high-level administrative support to the management for professional and personal works and help them achieve aspirational goals for the organization and individually .

Married Preferred Roles and Responsibilities Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Provide administrative support to the Managing Director, ensuring seamless day-to-day operations. Handle travel arrangements, including booking flights, hotels, and transportation as needed. Prepare reports using MS Office tools (Word) and email management software (Outlook). Coordinate logistics for events and conferences by handling MOMs (Meeting of the Mind) planning. Desired Candidate Profile 1-2 years of experience as an Executive Assistant or similar role in a corporate setting. Excellent communication skills with ability to draft emails professionally. Proficiency in calendar management systems like Google Calendar or Outlook; knowledge of MS Office suite (Word). Strong organizational skills with attention to detail; excellent time management abilities.

Knowledge of basic bookkeeping principles and office management systems and procedures Outstanding knowledge of MS Office, “back-office” and accounting software Excellent communication and interpersonal skills

Role & responsibilities Job Summary We are seeking a dynamic, professional, and highly organized Executive Assistant to support the Director of a leading construction company. The ideal candidate will be proactive, detail-oriented, and possess strong administrative and communication skills. This role involves high-level support requiring discretion, initiative, and efficiency, especially in a fast-paced and confidential environment. Key Roles and Responsibilities Manage the daily calendar of the Director scheduling appointments, meetings, site visits, and follow-ups. Handle internal and external communications on behalf of the Director with utmost confidentiality. Organize and coordinate internal and external meetings , video calls, project briefings, and events. Coordinate travel arrangements , including visa processing, ticket bookings, accommodations, and itineraries. Prepare and edit correspondence, reports, presentations, and other documents as requested. Attend meetings with or on behalf of the Director and prepare detailed minutes and action trackers. Liaise with senior staff, project teams, vendors, consultants, and government authorities as needed. Track project updates, reports, and deadlines , and ensure timely reminders and escalations. Assist in reviewing contracts, purchase orders, and project documentation as directed. Maintain confidential filing systems both hard copy and digital records. Support the Director in strategic planning and monitoring project progress and operational KPIs. Conduct market or competitor research, compile data, and prepare briefings for Director. Manage office protocol, ensuring the Director's office runs smoothly and efficiently. Provide general administrative support to the senior leadership team when required. Preferred candidate profile Proven experience (4+ years) as an Executive Assistant, Executive Secretary, or similar role preferably in the construction or infrastructure sector . Graduate/Postgraduate in Business Administration or a related field. Strong organizational and time-management skills with the ability to multitask and prioritize. Excellent written and verbal communication in English. Proficient in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with project management tools is a plus. Strong interpersonal skills and the ability to build positive relationships at all levels. Must maintain a high level of discretion, professionalism, and confidentiality. Capable of working independently and making informed decisions. Comfortable with field/site coordination and flexible with work hours when needed.

Role & responsibilities We are looking for a high-performing Executive Assistant to join our Founders Office. This is not a traditional EA role – it is a unique blend of execution, problem-solving, coordination, and strategic support. You will be working directly with the Founders to drive high-impact initiatives, manage priorities, and ensure operational excellence across key workstreams. This role is ideal for someone who thrives in chaos, loves multitasking, and is looking for a ringside view of building and scaling a mission-driven startup. Key Responsibilities Strategic & Planning Support Act as a thought partner to the Founder – help structure thinking, follow through on decisions, and prepare for internal and external meetings. Support the creation of board presentations, investor updates, OKR reviews, and key business documents. Conduct research and prepare briefs, proposals, or analysis as needed. Execution & Project Management Program manage key initiatives that require cross-functional coordination (product, ops, fundraising, hiring, etc.). Track founder action items, ensure timely follow-ups, and escalate roadblocks. Set up and manage workflows, dashboards, and trackers to keep the Founder organized and efficient. Calendar, Travel & Meeting Coordination Work with Executive Secretary to Manage scheduling, prioritize meetings, and ensure smart time allocation across strategic, operational, and personal tasks. Coordinate travel plans and logistics for conferences, investor meets, and offsites. Prepare pre-reads, agendas, and follow-up notes for critical meetings. Communication & Stakeholder Management Draft internal and external communications on behalf of the Founder (emails, talking points, presentations, posts). Interface with investors, partners, clients, and team members professionally and confidentially. Maintain confidentiality and discretion at all times. General Management Work across Product, Operations, Tech, Fund raise and all aspects of the business Get exposure before picking a stream and run with it subsequently You will Excel in This Role If You Are A sharp generalist – quick to learn, unafraid to ask questions, and comfortable with ambiguity. Hyper-organized – you love checklists, systems, and making order out of chaos. A confident communicator – articulate in writing and speech, can hold your own in any room. Hustle-ready – no job is too small, and you get things done without reminders. Emotionally intelligent – you can read people, manage up, and work with empathy and maturity. Digitally fluent – MS Suit – Powerpoint, Word, Excel, Teams, AI tools – you use them with ease. Preferred candidate profile Min Exp 2 yrs Graduate Excellent Communication - written and Verbal Excellent Inter - personal skills

We are hiring at Rainbow Group of Companies! Job role : EA to CEO (Male) Experience : minimum 4 years as an EA Work days : Monday to Saturday Timings: 10:00AM to 8:00PM An EA to CEO job typically involves providing comprehensive administrative and executive support to the CEO, including managing schedules, coordinating meetings, handling correspondence, and ensuring smooth operations, often with a focus on confidentiality and discretion. Key Responsibilities and Tasks: Scheduling and Calendar Management: Managing a complex and often demanding calendar of appointments, meetings, and travel arrangements. Ensuring all meetings are arranged effectively and the CEO has the necessary background information. Prioritizing and managing competing demands from internal and external stakeholders. Communication and Correspondence: Handling incoming and outgoing communications, including emails, phone calls, and correspondence. Drafting and composing professional emails and correspondence on behalf of the CEO. Screening emails and managing the flow of information to the CEO. Travel and Logistics: Planning and coordinating travel arrangements, including flights, accommodations, and transportation. Preparing travel itineraries and ensuring the CEO has all necessary documents. Meeting and Event Management: Arranging and coordinating meetings, conferences, and events. Preparing agendas, taking minutes, and following up on action items. Administrative Support: Providing general administrative support, such as filing, data entry, and maintaining records. Preparing reports, presentations, and memos. Managing the CEO's office operations and ensuring smooth workflow. Confidentiality and Discretion: Maintaining strict confidentiality and discretion with all sensitive information. Handling confidential matters with professionalism and tact. Project Management: Taking ownership of specific projects to support the CEO and COO in the delivery of their work. Monitoring and tracking various projects and tasks to ensure timely completion. Liaison and Relationship Management: Serving as a liaison between the CEO and other stakeholders, including board members, staff, and external contacts. Building and maintaining strong relationships with key stakeholders. Other Duties: Assisting with special projects and ad-hoc requests as needed. Performing other duties as assigned by the CEO

Position Title: Marathi Typist Work Location: Mundhwa, Pune Nature of Work: Full-time Job Responsibilities: Accurately typing documents, reports, correspondence, etc., in Marathi. Properly converting the given content into digital format on a computer. Drafting and editing various documents required at the executive level. Assisting with emails, notes, presentations, and other office-related tasks. Maintaining the confidentiality and accuracy of documents. Translating content from Marathi to English or English to Marathi, as needed. Completing tasks on time and coordinating with other departments. Eligibility: A minimum of a graduate degree from a recognized institution/university. Experience in Marathi typing is essential (expected typing speed: 2530 words per minute). Proficiency in using computers and MS Office (Word, Excel, PowerPoint). Strong grammar and typing accuracy. Ability to work efficiently and independently. Experience: Minimum 5 years of relevant experience required. Preference will be given to candidates with experience in typing/office work in government or private offices.

Responsibilities: * Manage executive calendar & schedule meetings * Coordinate travel arrangements & itineraries * Draft letters & emails on behalf of exec team * Oversee email communication & management * Financial Documentation Food allowance Free meal

Performing secretarial duties such as drafting documents & reports Responding to emails,letters and other forms of communication Preparing MIS reports,travel itinerary,arranging accommodations Preparing tender documents,visit reports,visa letters Required Candidate profile Excellent communication skills (written and verbal), Taking dictation in shorthand Proficiency in Computer software - MS Office, Excel, Word & Outlook Strong organizational skills

Responsibilities: * Coordinate meetings & travel arrangements * Provide administrative support as needed * Draft letters independently * Manage director's calendar & schedule appointments * Oversee secretarial operations

Reports To: Managing Director Job Summary: The Executive Assistant to the Managing Director in Real Estate plays a pivotal role in supporting high-level decision-making processes. This role requires a combination of strategic thinking, data analysis, and operational management to ensure the Managing Director's time is maximized, priorities are effectively addressed, and key business objectives are met. The EA will analyze market trends, prepare detailed reports, and provide insights critical to the Managing Directors strategic initiatives, while also handling a range of administrative and project-related responsibilities. Key Responsibilities: Strategic and Analytical Support: Conduct in-depth analysis of real estate market data, competitor performance, and business opportunities to assist the Managing Director in strategic planning. Create detailed financial models, forecasts, and dashboards to monitor project performance and ROI. Collaborate with the finance and operations teams to track budgets, analyze variances, and prepare performance reports. Prepare presentations, business cases, and summaries for board meetings, investor updates, and strategic discussions. Research and provide insights on emerging industry trends, regulations, and potential risks. Project Coordination and Monitoring: Manage the execution of strategic initiatives, ensuring project timelines, budgets, and deliverables are met. Liaise with internal departments, external stakeholders, and partners to facilitate smooth communication and progress on projects. Maintain project trackers and provide regular updates on progress to the Managing Director. Operational and Administrative Tasks: Manage the Managing Director’s calendar, ensuring meetings align with strategic priorities. Draft, edit, and proofread correspondence, reports, and agreements. Oversee travel planning, expense reporting, and logistics for site visits, client meetings, and conferences. Stakeholder Management: Act as the Managing Director’s representative in meetings, ensuring accurate communication of directives and updates. Build and maintain relationships with clients, investors, vendors, and other stakeholders. Qualifications and Skills: Education and Experience: Bachelor’s or Master’s degree in Business Administration, Finance, Real Estate, or a related field. 5+ years of experience in an analytical, strategic, or high-level support role, preferably in real estate or a similar industry. Analytical and Technical Skills: Strong analytical and quantitative skills; proficiency in Excel (including advanced functions like pivot tables, macros, and financial modeling). Familiarity with real estate software and tools (e.g., Argus, CoStar, REIS). Ability to synthesize data and present actionable insights to support decision-making. Soft Skills: Exceptional organizational and time management skills. Strong verbal and written communication, including the ability to prepare professional reports and presentations. High degree of discretion, integrity, and professionalism in handling confidential information. Proactive problem-solver with the ability to anticipate the Managing Director’s needs. Preferred: Experience working directly with C-suite executives. Knowledge of local and global real estate markets and regulations. Working Conditions: Full-time role with potential for occasional extended hours based on project deadlines or urgent tasks. Travel may be required for site visits, client meetings, or industry events. Role & responsibilities Preferred candidate profile

Role & responsibilities Hiring only Female Any Graduate Fresher/1yr Exp can apply Location - Keeranatham Salary - 10K NTH to 11K NTH Timing - 9am to 6pm Week Off - Sat & Sun Interview F2F Preferred candidate profile

Role & responsibilities Manage emails, answer phone calls, and respond to inquiries in a timely and professional manner. Serve as a liaison between team members, clients, and external partners. Coordinate and manage calendars, schedule appointments, meetings, and conference calls. Ensure all parties are informed and prepared for engagements. Create and maintain digital and physical files, ensuring accurate organization and easy retrieval of important documents. Assist in preparing reports, presentations, and other documentation as needed Input and manage data in various systems and platforms including Oracle iExpense and the Newmark Revenue Management System. Maintain accuracy and attention to detail while entering and updating information. Conduct online research to gather information, data, or resources as required by team members. Summarize findings and present them in a clear and concise manner. Assist in task prioritization and follow-up, ensuring that projects and assignments are completed within designated deadlines. Coordinate virtual meetings, set up video conferencing platforms, manage attendance, and provide technical support as needed. Assist in making travel arrangements, including flight bookings, hotel reservations, and transportation coordination. Provide general administrative support to brokers and managers, including handling expense reports, processing invoices, and managing basic property marketing functions Availability to work in US time zones. Perks and benefits 2 Way cab

Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Who can join ASAP

Company Description: InfraEn (India) Pvt Ltd. is a leading consulting engineering firm in the environmental sector in India. At InfraEn, we pride ourselves on our integrated approach, tailored to meet the distinct needs of every project. By closely collaborating with our clients, we align with their priorities and gain deep insights into their challenges. This teamwork-driven approach allows us to craft creative and bespoke solutions that deliver real impact. With a wealth of expertise and a dedicated team of engineers equipped with cutting-edge technology, InfraEn offers a comprehensive service model. Our track record of successfully managing complex projects and pioneering cost-effective, eco-friendly solutions has earned us global recognition as a preferred engineering solutions partner. The company collaborates with clients to achieve exceptional and sustainable outcomes. InfraEn is currently setting up an Engineering Design Centre to cater to the needs of its customers in the North American region. Website: www.infraen.com About the Role: We are looking for a dynamic and well-organized individual to take on the dual role of Receptionist and Personal Secretary . This dual position involves managing front desk operations while also providing high-level administrative support to Managing Director. The ideal candidate should be professional, discreet, and capable of multitasking in a fast-paced environment. About the profile: 1. Total year - 3 to 5 years, 2. Location - Bangalore, 3. Notice Period - Immediate to 30 days, 4. Working Days - Monday to Saturday (2nd and 4th Saturdays are holiday) 5. Work mode - Work from office Responsibilities: 1. Greet and assist visitors, clients, and staff in a friendly and professional manner 2. Manage calendars, schedule meetings, and handle travel and accommodation bookings 3. Answer and route incoming calls, emails promptly 4. Maintain a clean and organized reception area 5. Maintain visitor logs and coordinate access control procedures Requirements: 1. Proven experience in a receptionist or executive assistant/personal secretary role 2.Excellent verbal and written communication skills 3. Strong organizational and time management abilities 4. High level of discretion and professionalism 5. Bachelors degree in any discipline (preferred) 6. Ability to multitask and adapt to shifting priorities

Job Title: Executive Assistant to Director Location: Sreerampur, Hooghly, West Bengal Company: Navprakriti Green Energies Pvt Ltd Industry: CleanTech / Battery Recycling / Manufacturing Experience: 24 years Employment Type: Full-time About Us: Navprakriti Green Energies Pvt Ltd is a clean-tech company based in West Bengal, focused on sustainable lithium-ion battery recycling. With a current pre-treatment capacity of 10,000 tonnes and a pilot-scale hydrometallurgical plant under commissioning, we aim to industrialize metal recovery processes by the end of 2026. We are seeking a reliable and proactive Executive Assistant to support the Director at our factory in Sreerampur. The role involves coordination across operations, scheduling, and ensuring timely execution of directives. Role Overview: As the Executive Assistant to the Director, you will be responsible for managing administrative tasks, streamlining communication across departments, and providing direct support in daily operations. You will be based at our manufacturing facility and must be comfortable working in an industrial setup. Key Responsibilities: Manage scheduling, calendar, and meetings for the Director Coordinate with department heads for status updates and reporting Track project deadlines, compliance tasks, and operational KPIs Prepare and draft emails, reports, and presentations as required Maintain documentation and support filing of operational records Facilitate communication between factory staff, vendors, and management Assist with factory-related procurement follow-ups and logistics coordination Handle confidential information with integrity and professionalism Qualifications & Skills: Bachelor’s degree in any discipline (Business/Operations/Engineering preferred) 2–4 years of experience in an executive assistant or coordinator role Strong communication and interpersonal skills Proficient in MS Office (Excel, Word, PowerPoint) and documentation Highly organized, responsive, and detail-oriented Prior experience in manufacturing or factory environments is preferred Work Location: Navprakriti Green Energies Pvt Ltd Prospace Industrial Park, Near Royal Hotel, Milki Badamtola, Sreerampur, Hooghly, West Bengal – 712204

Objective: Work within the framework of DP World SCO Corporate Plan as directed by the CEO. Ensure necessary records are maintained that can readily provide current, accurate & accessible information, conduct basic data analysis, follow ups etc. Maintain and develop systems, procedures & records in line with the organizations policies and objectives Role & responsibilities Manage CEOs calendar: meetings, appointments, travel Prioritize and coordinate time-sensitive requests Ensure adequate prep time and debrief slots between meetings Act as a gatekeeper for calls, emails, and messages Draft, proofread, and send correspondence on CEO's behalf Maintenance & Upkeep of files/ documents in a speedy retrieval basis. Handle sensitive information with complete discretion. Manage Business travel arrangements for the CEO and timely update in oracle. This also includes preparing itinerary. Handle travel expenses and reimbursements. Arrange meetings / conferences / Board Meeting / Audit Committee Meetings. Prepare agendas, presentation decks, and briefing notes. Record minutes, track action items, and follow up on deliverables. Help align CEO's time and focus with business priorities. Flag urgent issues or high-impact decisions. Interface/ follow up with leadership teams to relay CEO's directives. Assisting with CEO Townhall and coordinating for preparation of Townhall presentation. Assisting HR with circulating minutes of meeting etc. Support CEO on special projects and initiatives Collect and summarize reports or data from departments. Preparing reports as assigned. Prepare executive summaries or briefing papers Assisting for pre and post high profile guests and customer visits and coordination with Admin/ Security etc. Co-ordination and follow-up with the Corporate Office, Terminal team and Regional Office Team as and when required. Preparing itinerary for any major event, customer meeting or event of high importance for subsequent circulation and liaison with other departments for smooth execution of plan. Handling office duties such as maintaining stationery and pantry records, event photograph records, supervising housekeeping, and hygiene standards of the office. Monitoring General well being and security of the CEO Office. Maintain a hospitable atmosphere in the office. Liaise with IT team to Raise tickets in Sapphire portal for any IT related requirements especially technical checks before commencement of meetings are carried out. Maintain contact lists of Business cards and filing it in the business card folder. Maintain records of couriers received and dispatched from CEO Office Maintain team leave records as required. Liaise with other departments, external bodies, and service providers, as necessary from time to time. Qualification & Competencies: Should have done secretarial course Total experience of more than 8-10 years and should have worked with senior leadership for couple of years Proficient in Word, Excel, Presentations, Microsoft Teams, Sapphire and Outlook. High emotional intelligence and discretion. Strong Written and Verbal Communication. Pleasing and dynamic personality, should be a team player with a positive attitude. Ready to take up additional responsibility Proactive & Assertive. Excellent Time Management skills Maintain an organized office system with high integrity and maturity, ensuring the security of confidential information. Graduation

Deputy /Assistant Manager - Secretarial Assisting Company Secretary (Head CS) to carry out various compliances of Listed Company like stock exchange filing, compliances under SEBI Listing Regulations / SEBI Insider Trading Regulations / SEBI Takeover Code Preparation of Notice, Agenda & Minutes of the Board, Committee and General meetings of Listed & Unlisted Companies Preparation of resolutions, Directors' Report and other statutory documents Handling various Company Law Compliances including compliances with Secretarial Standards and related party transactions Preparation and filing of various e-forms with MCA including XBRL filing Maintenance of various statutory registers and records Co-ordination with statutory, internal and secretarial auditors and assisting Head-CS for quarterly / yearly closing activities. Managing compliance with share transfer / transmission process, dividend declaration, payment and transfer to IEPF, effectively managing shareholders grievance process Assisting Head-CS for convening AGM of Listed Company Qualifications: Qualified Company Secretary with 6-7 years of post-qualification experience Most recent experience of working in a listed entity for at least 2-3 years Excellent communication Good drafting and presentation skills Tech-savvy, ability to use digital tools for with ease, ability to implement digital alternatives to simplify ways of working Interested candidates can also share their c.v on 9081156881

Daily Base update MIS Reports Computer Skill must Required. MS excel and MS office Data entry into the system Data accuracy On time data updation in the systesm

Role & responsibilities: Responsible for day-to-day office management, book keeping, and client reporting requirements and ensures quality in packing, shipping, distribution, and receiving processes as well as organizing key information structures. Processing invoices and managing office budgets. Organise the office layout and maintain supplies of stationery and equipment.

Key Responsibilities: - Efficiently manage executive schedules, appointments, and meetings. - Coordinate travel arrangements and accommodations. - Prepare and edit various documents and reports. - Maintain confidentiality and professionalism. - Assist in project coordination and follow-ups. - Act as a liaison between executives, clients, and teams. - Ensure smooth office operations and organized filing systems. Qualifications: - Minimum 5-10 years of secretarial management experience, preferably in engineering services. - Proficiency in Microsoft Office Suite. - Strong communication and organizational skills. - Attention to detail and multitasking abilities. - Professional appearance and demeanor. - Ability to work independently and collaboratively.

Key Responsibilities: Expense Reports Travel Management Scorecards Daily/Weekly/Monthly Drumbeats Reports pertaining to MR/Ecom Accounts in these clusters Job Specification/Qualification Required: Qualifications: Bachelors degree Key Competencies and Skills Required: Good Communication Skills: English and Hindi; required to coordinate with internal & external stakeholders over multiple calls/emails. Connect with Sales Central Teams SPOCs on scorecards/drumbeats. Good MS Excel skills: Basic Formulas, Vlookup, Pivot Table, etc. Can work with large data sets in Excel. Job Objective: To extend administrative support to AM/AEs & CCEOs in 2 Clusters by managing travel, expense reports, scorecards, and regular reporting. Key Responsibilities: Manage and report on travel expenses Prepare and maintain scorecards Ensure timely and accurate reporting of daily, weekly, and monthly drumbeats Handle reports related to MR/Ecom accounts in the designated clusters Qualifications: Bachelors degree Skills Required: Proficiency in English and Hindi Excellent communication skills for coordinating with internal and external stakeholders Advanced MS Excel skills (Basic Formulas, Vlookup, Pivot Tables, etc.) Ability to manage and analyze large data sets

Manage the executive's calendar, scheduling appointments, meetings, and conference calls. Prepare and edit documents, reports, presentations, and correspondence on behalf of the executive. Screen and prioritize incoming emails, phone calls.

Brief job description is mentioned below. The Executive Assistant to the Director provides professional-level administrative, operational and policy services and provides direct administrative assistance to the Agency Director, which may involve highly sensitive and/or confidential matters using independent judgment, tact and discretion for successful performance of the work. Roles & Responsibilities Filing and retrieving corporate records, documents and reports. Identifies issues and sources of potential difficulties in Agency management and operations; obtains information for analysis and evaluates alternatives for action; develops internal relationships necessary to effect solutions. Analyzes proposed legislation and reviews analyses prepared by others; evaluates the impact upon Agency operations and drafts policy and procedural changes as required. Liaising with clients, suppliers and other staff Ability to quickly build good working relationships at all levels and collaborate effectively with a range of internal/external contacts Researching and conducting data to prepare documents for review and presentation by BOD, committees, and executives. Prepare internal and external corporate documents for team members and industry partners Good organizational skills are critical along with the ability to prioritize workloads and manage time successfully Uphold a strict level of confidentiality Develop and sustain a level of professionalism among staff and clientele Requirements • Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software. • Proficiency in collaboration and delegation of duties. • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities. • Flexibility and adaptability • The ability to be proactive and take the initiative • Knowledge of standard software packages and the ability to learn company-specific software if required • Experienced with excellent communications skills, both written and verbal • Exceptional interpersonal skills.