Kitchen Xpress Overseas Ltd

Job Purpose: To provide high-level administrative support to the Director by managing schedules, communications, data coordination, and project tracking. The Executive Assistant will serve as a liaison between the Director and internal/external stakeholders, ensuring smooth day-to-day operations and facilitating a strategic focus. Key Responsibilities: • Calendar & Schedule Management: Organize and maintain the Director’s calendar; coordinate internal and external meetings, appointments, and travel itineraries. Prioritize and reschedule meetings as per changing business needs. • Communication Management: Draft, review, and manage emails, reports, presentations, and other communications on behalf of the Director. Act as a liaison between the Director and internal teams, clients, and vendors. • Documentation & Data Handling: Prepare and maintain confidential documents, MoMs (Minutes of Meetings), MIS reports, project trackers, and presentation decks. Support in filing, documentation, and timely retrieval of data for business decision-making. • Project Coordination: Assist the Director in tracking progress of key business and operational projects across departments. Follow up with teams for updates, deadlines, and deliverables. • Travel & Logistics: Organize business travel, hotel bookings, and visa documentation when required. Ensure all logistics are managed efficiently for meetings, factory visits, or vendor audits. • Confidentiality & Discretion : Handle sensitive information with the highest degree of integrity and professionalism. Maintain confidentiality in all communications and data sharing. Desired Candidate Profile: • Graduate/Postgraduate in Business Administration, Commerce, or related field • 2–5 years of experience as an Executive Assistant or in a similar role (manufacturing/FMCG exposure preferred) • Excellent verbal and written communication skills in English and Hindi/Gujarati • Proficiency in MS Office Suite (Excel, PowerPoint, Word) • Strong organizational and time-management skills • Ability to multitask, prioritize, and work with minimal supervision • Discreet, trustworthy, and proactive. Why Join Kitchen Xpress? As one of India’s leading spice and food processing companies, Kitchen Xpress Overseas Ltd. offers a professional and growth-oriented work environment. The Executive Assistant will gain cross-functional exposure and the opportunity to work closely with leadership in a dynamic, performance-driven organization.