3 Invoice Coordination Jobs

As a dynamic communicator with a talent for cultivating strong client relationships, you will excel in the fast-paced and creative environment at Interactive Bees Pvt. Ltd. Join our Offline Client Servicing team and play a crucial role in presenting our services, onboarding clients, and nurturing enduring partnerships. Your responsibilities will include leading in-person and telephonic meetings to effectively communicate our offerings, accurately interpreting client briefs, and coordinating with internal teams to ensure creative alignment. You will be instrumental in developing and managing project plans, executing offline marketing campaigns, and overseeing purchase order management to meet client deadlines efficiently. Acting as a vital communication bridge between clients, internal teams, and management, you will ensure smooth coordination at every stage. Your keen eye for quality control will be essential in analyzing deliverables before client submission, maintaining high standards, and strategic consistency. Additionally, you will prepare professional client review presentations and reports, contribute to revenue growth through renewals and upselling, and serve as the primary point of contact for internal teams regarding client clarifications and feedback. The ideal candidate for this role is a self-starter with exceptional communication and interpersonal skills, detail-oriented, and deadline-driven. You should thrive in problem-solving, managing client expectations, and have a genuine passion for advertising and offline media. Join our team at Interactive Bees, where collaborative creativity, bold ideas, and excellence are valued, and where your career can flourish. If you are ready to make a significant impact in the realm of offline advertising, apply now and become a vital part of our buzzing hive at Interactive Bees Pvt. Ltd.,

Job Summary We are looking for a dynamic and driven Executive Sourcing & Procurement to join our sourcing team in Bangalore. The ideal candidate will support the procurement of raw materials, fabrics, trims, and accessories to meet production needs in a timely and cost-effective manner. You will work closely with design, production, and merchandising teams to ensure compliance with quality standards, ethical sourcing practices, and production timelines. Key Responsibilities Identify, evaluate, and develop a strong and reliable supplier base for raw materials, fabrics, trims, and accessories. Negotiate pricing, contracts, lead times, and terms with vendors to optimize cost and ensure timely delivery. Monitor and evaluate supplier performance, ensuring compliance with quality and delivery benchmarks. Collaborate cross-functionally with design, merchandising, and production teams to align sourcing strategies with business goals. Conduct market research to stay abreast of industry trends, cost structures, and emerging materials or technologies. Ensure sourcing complies with sustainability and ethical standards in line with company policies. Manage and maintain relationships with vendors and key internal stakeholders. Track, report, and analyze key sourcing metrics to support strategic decision-making. Oversee procurement documentation, including purchase orders, invoices, and coordination with the finance department. Qualifications & Skills Education: Bachelors degree in Supply Chain Management, Business Administration, Textile Engineering, or a related field. MBA preferred but not mandatory. Experience: 0-5 years of relevant experience in sourcing and procurement. Prior experience with embellished garments is an added advantage. Key Skills: Strong communication and interpersonal skills. Excellent negotiation and vendor management abilities. Ability to work both independently and collaboratively in a fast-paced environment. Exposure to sustainable sourcing practices and international sourcing compliance is desirable. Familiarity with garment manufacturing processes and supply chain systems.

Key skills - Graduate with minimum 2 years of experience In Sales & Order Management with strong organizational and interpersonal skills Candidate Industry - Any industry with experience in sales and Procurement Diversity Hiring - Male Candidates only 1. Manage Enquiries & Offers : Monitor customer online portals for RFQs, download relevant inquiries, forward to suppliers, and ensure timely submission of quotes to customers based on supplier quotes and other terms & conditions insisted by the customer. 2. Order Processing & Coordination : Review customer purchase orders/contracts, resolve discrepancies, and place orders with suppliers, ensuring alignment with submitted quotes and timely order acknowledgment. 3. Costing & Approvals : Prepare internal cost sheets for quotes and purchase orders, obtain management approvals, and ensure compliance with cost structures before submitting the final quote to the customer. 4. Follow-up & Delivery : Track order status with suppliers, update customers on delivery progress, liaise with freight forwarders, manage customs clearance, and ensure on-time material delivery to the warehouse/customer. 5. Warehouse & Invoice Coordination : Work with the warehouse team for timely delivery, coordinate with the invoice team for payment approvals, and ensure accurate delivery and invoicing records. Maintain registers (quotes, POs, deliveries), update internal systems (SAGE), and follow up on invoices, GRNs. 6. Payment & Documentation : Ensure payment processing to suppliers and forwarders, review commission statements, and maintain updated records of customer payments and purchase orders. Verify advance payments requests and forwarded to appropriate authorities with recommendations, reconcile supplier/forwarder bills. 7. Daily Reporting : Complete and submit daily VDP to PDO, and maintain accurate registers for quotes, purchase orders, and payment tracking. 8. Project Orders : Manage all aspects of project orders, including coordinating and attending kick-off meetings, preparing and circulating minutes, handling documentation submissions, arranging third-party inspections, and facilitating communication between principals and suppliers. More than one vacancy for this position - Yes Request Candidates for video profile - No.