Job Description 1. Basic Information Unique Job Position (UJP) Inventory Executive Reporting To Inventory Manager Value Stream – Asset Operations Location - Hub (or Fulfillment Center) 2. Purpose of the Role This role is expected to undertake all activities related to Inventory Operations under supervision of Inventory Manager. These include receiving, storing, and supplying of goods as well as efficient manpower handling. The individual is supposed to streamline internal activities to ensure optimum space utilization, seamless supply, orderly storage to facilitate physical stock count and minimize product/goods damages. This incumbent will report to Inventory Manager. Basic Requirements Cycle Count Expertise : The candidate must have a strong understanding of cycle count processes and be able to accurately calculate cycle count accuracy to maintain inventory integrity and minimize variances. Inventory Rotation (FIFO/FEFO) : Practical working knowledge of FIFO (First-In, First-Out) and FEFO (First-Expired, First-Out) principles is essential. The candidate should be capable of applying these logics effectively during inventory picking, storing, and dispatch to ensure product quality and regulatory compliance. Space Optimization : Should possess a solid understanding of warehouse space optimization techniques to enhance storage efficiency, streamline inventory movement, and reduce handling time. Inventory Profiling : Must be familiar with inventory classification methods such as ABC analysis or profiling based on movement, value, or criticality. This knowledge will support effective forecasting, replenishment planning, and stock control . Analytical & Systematic Thinking : Ability to approach inventory challenges analytically and utilize WMS tools or Excel for tracking, reporting, and reconciliation purposes. 3. Listing of Activities performed by the job holder to deliver the outcomes Receipt of Finished Goods (FG): Oversee the day-to-day functioning of all the inventory. Receive, verify and document goods received from warehouses, DCs or vendors Quality Control- Ensure that the goods being delivered by Suppliers meet the agreed quality parameters Stock Count & Reporting: Verify and document daily inventory and inventory movement Ensure vendors maintain their SLAs and adhere to their operating manual Oversee physical counting and reconciliation of the inventory stock utilizing help of the warehouse team In-house Inventory Management Plan inventory levels for categories as per business requirements Monitor demand and plan stocking of inventory accordingly Ensure no stock-outs Trigger requisition for purchase of commodities to the Procurement team Stakeholder management- coordinate with Operations and Procurement team and/or other relevant stakeholders Damaged Goods: Ensure that damaged goods from the warehouse are kept in an allocated area and ensure that they are returned to vendor Receive, arrange, count, and weigh the damaged goods received from customers and capture the quantities into an Excel report. 4. Outcomes & KPIs SA inventory (Ambient & Cold) accuracy (%) Vs Target. Zero escalations regarding expiry items from customer end. SA external audit accuracy (%) vs Target Offer Updation Near Expiry SKU (Minimise sale loss & dispose control) MTO vendor GRN and receiving error (0%) 5. Organization This role reports to Inventory Manager, who is part of Hub/Site leadership team under Hub Head. The Hub head further reports to respective zonal lead, who in turn report to Operations Head within Milkbasket Organization. The incumbent works closely with other internal stakeholders such as Finance, Site HR, Hub Operations, Category, DC team etc. External stakeholders include auditors and vendors (wherever applicable).
