Mid and Senior Level: Documentation Transworld Furtichem

5.0 - 10.0 years

4 - 9 Lacs

Navi Mumbai

Work from Office

We are seeking a detail-oriented and proactive Documentation & Commercial Executive to manage end-to-end operations related to international shipments, documentation, and commercial coordination. The ideal candidate will have hands-on experience handling cross-trade, import, export, and local shipments, along with strong knowledge of Incoterms and international trade documentation. Key Responsibilities: Contracts & Shipment Coordination: Draft purchase contracts as per marketing teams input. Follow up with suppliers for shipment schedules. Finalize sales contracts and coordinate for timely customer deliveries. Documentation & ERP Entry: Prepare and finalize shipping instructions and Bills of Lading. Collect and verify commercial documents like invoices, packing lists, BLs, etc. Enter all purchase/sales/service invoices in ERP (Orion) and coordinate with finance for payment processing. Banking & LC Management: Finalize and review clauses of Import/Export Letters of Credit. Coordinate with suppliers/customers to ensure timely documentation under LC terms. Negotiate export documents and follow up for payments. Shipping & Logistics: Liaise with shipping lines/agents for BL switching, insurance coverage, and logistics documentation. Arrange Certificate of Origin, Invoice Attestations, and third-party inspection reports. Share original shipment documents with clients and ensure timely payments. Reporting & Coordination: Maintain sales register and shipment status reports. Track ETD/ETA to avoid detention/demurrage. Coordinate closely with internal teams – Marketing, Finance, Accounts, and Logistics. Audit & Compliance: Assist in internal, statutory, and annual audits with complete documentation support. Ensure compliance with international shipping standards and trade regulations. Key Requirements: Graduate/Postgraduate in Commerce, International Business, or related fields. 4+ years of experience in international documentation and commercial operations. Knowledge of Incoterms, cross-trade, export/import procedures. Experience dealing with shipments across Africa, UAE, China, Malaysia, Sri Lanka, Egypt, and India preferred. Proficiency in ERP systems like Orion and MS Excel. Strong communication, coordination, and negotiation skills.

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