Executive Assistant to Chief Executive Officer Patel Infrastructure Limited

6.0 - 10.0 years

0 Lacs

ahmedabad, gujarat

On-site

As an Executive Assistant (EA) at our organization, you will be responsible for providing high-level administrative and strategic support to our Chief Executive Officer (CEO). In this role, you will play a critical part in managing the CEO's schedule, coordinating cross-functional activities, ensuring timely follow-ups, and supporting business priorities across the organization. Your ability to maintain a high level of discretion, excellent communication skills, and handle multiple tasks under pressure will be essential for success in this position. Your key responsibilities will include: Executive Support & Coordination: - Efficiently manage the CEO's calendar, meetings, and appointments to ensure optimal time management and prioritization. - Organize and coordinate both internal and external meetings, reviews, and business travel arrangements. - Prepare meeting agendas, minutes of meetings (MOMs), presentations, and business correspondences. Strategic & Business Support: - Track the progress of the CEO's key initiatives, drive follow-ups with internal teams, and monitor deadlines. - Act as a liaison with senior leadership, department heads, and external stakeholders on behalf of the CEO. - Maintain strict confidentiality of sensitive information and business discussions. Communication & Documentation: - Draft high-quality emails, reports, internal notes, and investor communications as directed by the CEO. - Screen and manage incoming communications effectively and route them to the appropriate channels. - Maintain organized digital records, project trackers, and shared files for executive use. Project Assistance & Special Assignments: - Assist in preparing reports, board materials, and investor decks for strategic meetings. - Conduct background research, market scanning, and information synthesis to support decision-making. - Take ownership of CEO office-level tasks and special projects as required. Qualifications & Experience: - Education: Graduate/Postgraduate in any discipline; MBA preferred - Experience: Minimum 5-8 years of experience supporting C-level executives, preferably in the renewable energy industry (IPP, EPC, OEMs). - Prior experience working with founders, CEOs, or leadership teams will be highly valued. Key Skills & Attributes: - Exceptional written and verbal communication skills - Proficiency in MS Office (Word, Excel, PowerPoint) and experience with collaboration tools (Teams, Zoom, Trello, Google Workspace, etc.) - High level of professionalism, discretion, and integrity - Ability to multitask, prioritize, and work effectively under pressure in a fast-paced environment. - Strong organizational and problem-solving abilities - Self-motivated, detail-oriented, and dependable. Your personal attributes, including being well-groomed, maintaining decency and decorum, possessing a pleasant and polite nature, and the ability to remain calm in handling stressful environments, will be valuable assets in this role.,

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