Job Summary: The Guest Relations Executive will be responsible for providing a high level of hospitality and customer service to clients, guests, and visitors. The role requires a proactive, presentable, and customer-focused professional with prior experience in the hospitality industry, ensuring a seamless experience for all stakeholders.
Roles and Responsibilities Manage facility operations, including soft services such as cafeteria management and housekeeping. Oversee facility administration tasks, ensuring efficient facility services delivery. Conduct regular inspections to identify areas for improvement in facilities management. Develop and implement effective strategies for facility management.
Key Responsibilities: Operations Management Maintain healthy relations with building management and coordinate to resolve issues Conduct regular property inspections and report concerns Adhere to budget and ensure minimum energy consumption Build strong rapport with customers and handle their requests promptly Maintain visitor records, customer queries, and feedback Manage office supplies, vendor agreements, KYC, invoices, and rental payments Keep daily operational reports (meter readings, pantry sales, training, frisking, lost & found, pest control, consumption reports, etc.) Oversee security, housekeeping, pantry staff, postal services, and clerical support for tenants Organize and manage customer events, live engagements, and social media updates Assist in business development and support public communications strategy. Technical Facility Management Oversee building systems: Fire/Life Safety, HVAC, Electrical, Electronics, Plumbing, and other critical utilities Ensure assets under DLP, AMC, and CAMC are tracked and documented Conduct regular inspections of MEP equipment, manage controls, and handle preventive/predictive maintenance Ensure compliance with Indian electrical rules and maintain engineering systems logbooks and schedules Coordinate with builders for monthly power consumption, building issues, and rectifications Review contractors service quality, verify bills, and certify quantities Maintain safety standards and implement corrective measures from audits Track and manage compliance documentation and ensure timely closure of abnormalities. Qualifications & Skills: Educational Qualification: B.Tech/Diploma in Electrical Engineering preferred; Hotel Management degree is an added advantage Strong verbal and written communication skills Exceptional public speaking and customer service abilities Strong organizational and multitasking skills Technical knowledge of MEP, HVAC, Fire systems, Electrical, and Plumbing systems Ability to work with contractors, vendors, and internal teams Proficiency in maintaining operational and technical documentation Passion and understanding for entrepreneurial and business communities Open-minded and innovative approach to problem-solving
Prepare accurate project cost estimates based on drawings and site requirements. •Prepare Bill of Quantities (BOQ) and Requests for Quotation (RFQ). •Evaluate supplier/vendor quotations and assist in contractor selection. •Monitor project expenditures, variations, and change orders. •Assist in claims management, dispute resolution, and contract close-out. •Conduct quantity take-offs from drawings and site measurements. •Prepare interim valuations and certify contractor bills based on actual work executed. •Prepare rate analysis for civil and interior works. •Proficient in AutoCAD and Microsoft Office tools (Excel, Word, PowerPoint). Preferred candidate profile Sourcing and selecting vendors for goods and services. Placing purchase orders and tracking their progress. Managing supplier relationships and performance Maintaining accurate records of stock levels and locations. Monitoring stock levels and forecasting future needs. Conducting regular stock audits and reconciliations. Coordinate with suppliers to ensure timely delivery of materials
About Us We're India's leading workspace provider, offering a vibrant network of managed offices, co-working spaces, and traditional setups across 44 locations in 18 cities (and growing!). That's over 2.5 million square feet dedicated to making your work life easier, more productive, and, well, way cooler. Think office space with Incuspaze! We seamlessly blend cutting-edge technology with real estate to create spaces that inspire and empower businesses of all sizes - enterprises, MSMEs, hungry startups, you name it! By 2026, we aim to reach 7 million square feet! That's a lot of happy workplaces, and we can't wait to be a part of yours. About the Role: We are seeking a seasoned AVP/VP Operations to take ownership of end-to-end operations across 15–20 centres. The role requires strong leadership in managing housekeeping, client servicing, Centre upkeep, and financial performance. This individual will be responsible for ensuring operational excellence, cost efficiency, and superior customer experience. Prior experience in the co-working or hospitality (hotel) industry is essential. Key Responsibilities: Centre Operations Oversight Lead and supervise day-to-day operations across all assigned centres ensuring service standards, compliance, and operational efficiency. Implement standardized operating procedures (SOPs) across all locations. P&L and Financial Control Full accountability for Centre-wise and consolidated P&L performance. Manage operating budgets, forecast expenditures, and implement cost control measures. Client Relationship Management Ensure SLA compliance, tenant satisfaction, and seamless service delivery. Act as an escalation point for key client issues and provide timely resolution. Build and nurture long-term relationships with corporate clients and stakeholders. Housekeeping & Facilities Management Oversee all aspects of facility maintenance, housekeeping quality, and hygiene standards. Conduct regular audits and inspections to ensure consistent upkeep across centres. Team Leadership Lead a team of Centre Heads, Operations Managers, and Facility Supervisors. Drive performance, training, and professional development across all operational staff. Strategic Expansion Support Support new site launches and transitions by coordinating operational readiness. Align Centre-level operations with the broader strategic goals of the company. Candidate Profile: Experience: 10+ years in multi-location operations, with at least 5 years in a leadership capacity. Industry: Must have prior experience in co-working spaces or the hospitality sector. Demonstrated success in budgeting, P&L management , and operational audits. Strong leadership, communication, and stakeholder management skills. Tech-savvy, with the ability to implement operational tools and dashboards. Willingness to travel frequently across multiple properties.
Role & responsibilities Executive Support: Manage the calendar, appointments, and day-to-day activities of the senior leader. Organize internal and external meetings with clients, investors, and partners. Handle travel bookings, accommodations, and detailed itineraries. Manage confidential business correspondence and documentation with discretion. Client and Visitor Management: Greet and coordinate meetings with HNI clients, investors, and senior stakeholders. Ensure the executives interactions are always smooth, professional, and well-managed. Maintain an environment of professionalism and hospitality in executive meetings. Business Coordination: Follow up with internal teams (sales, leasing, legal, facility) on deliverables. Coordinate reports, project updates, and ongoing business discussions. Create and compile presentations, business reports, and MIS for review meetings. Operational Support: Liaise with property and facility teams to ensure site visits or inspections are aligned with the executives availability. Assist in organizing real estate exhibitions, launch events, or client walkthroughs. Maintain vendor and client records and coordinate for necessary approvals and documentation. Preferred candidate profile 4 - 8 years as EA in Real Estate or Co-working setup. Education: Graduate / MBA Preferred. Skills: Excellent verbal and written communication Good presentation and interpersonal skills Proficient in MS Office Well-versed with MOM. Personality: Presentable, energetic, confident, and people oriented. Languages: English and Hindi (additional local language is a plus).
About the Role: The Billing Engineer is responsible for preparing project bills, validating quantities executed on-site, and ensuring accurate and timely submission of client invoices and subcontractor bills. This role requires coordination with site teams, clients, and vendors to maintain compliance with contractual terms and project timelines. Key Responsibilities Prepare client running account (RA) bills as per work progress and contract terms. Verify and certify subcontractor bills based on site measurements and agreements. Reconcile quantities with DPR (Daily Progress Reports) and BOQ (Bill of Quantities). Coordinate with the site execution team and QS team for quantity validations. Ensure adherence to contractual conditions, tax structures (GST, TDS), and statutory compliance in billing. Maintain billing logs and documentation for audits and reporting. Follow up with clients and vendors for billing clarifications, revisions, or disputes. Assist in cost tracking, work-in-progress reporting, and budget compliance reviews. Support in preparing project closing documents and final bills. --- Qualifications & Skills Bachelors Degree or Diploma in Civil Engineering or related field. 4–5 years of relevant experience in billing. Strong understanding of BOQ, rate analysis, and measurement techniques. Proficiency in MS Excel, AutoCAD, ERP tools (SAP, Tally, etc.), and billing software. Good communication, documentation, and coordination skills. Attention to detail and ability to work under tight deadlines.
Key Responsibilities: Maintain and troubleshoot Juniper Firewall and Aruba (or similar) centralized Wi Fi solutions Perform basic network troubleshooting across LAN, Wi Fi, and internet connections Maintain and troubleshoot printer, CCTV, and access control installations Maintain complaint logs and respond promptly to internal support requests Maintain an accurate inventory of IT assets, and oversee AMC and warranty management Assist in setting up and managing end user IT equipment (laptops, desktop, phones, and peripherals) Coordinate with vendors/service providers for hardware, software, and service level support Required Skills: 23 years of relevant experience in IT support Hands on experience with Juniper Firewall and Aruba or similar centralized Wi Fi solutions Strong understanding of basic networking (switches, routers, IP addressing, cabling) Experience with printer, CCTV, and access control hardware/software Strong communication and interpersonal skills Must be based in Noida or be able to reliably commute
Role & responsibilities End-to-End Recruitment: Understand manpower requirements from respective departments and business leaders. Create and post job descriptions on various platforms (Zoho Recruit, Naukri, LinkedIn, etc.). Source relevant profiles through job portals, internal database, referrals, and social media. Screen and shortlist candidates based on JD alignment, experience, and communication. Schedule and coordinate interviews with hiring managers. Collect interview feedback and ensure proper documentation. 2. Offer & Onboarding Coordination: Conduct HR discussions for salary negotiation and fitment. Prepare CTC breakups and get internal approvals. Roll out offer letters and coordinate pre-joining formalities. Maintain pre-onboarding trackers and follow up with candidates for documents. Coordinate with IT/Admin for onboarding requirements (email ID, induction, etc. 3. Stakeholder Management: Regular coordination with department heads to update hiring status. Manage recruitment MIS, dashboards, and weekly reports. Ensure timely closure of positions while maintaining quality standards. Preferred candidate profile Excellent communication and interpersonal skills Strong sourcing & headhunting abilities Proficiency in ATS systems (Zoho Recruit Zoho Recruit etc..) Analytical and reporting skills using Excel/Sheets
Mission The Head of Engineering Project Management leads a team of project managers of varying seniority, ensuring the successful delivery of projects in line with quality, time, and budget requirements. This role focuses on overseeing operational execution, coaching project teams, and driving process improvements within the engineering project management function. Key Accountabilities Team Management & Development: Lead and coach a team of project managers, ensuring performance alignment, individual development, and growth. Support the recruitment, onboarding, and training of new team members. Project Delivery Oversight: Oversee the planning, execution, and delivery of engineering projects to ensure they meet customer and internal expectations. Monitor project KPIs such as timelines, budgets, risks, and resource allocation. Operational Efficiency: Optimize project workflows and tools to improve delivery efficiency and quality. Promote the adoption of standardized project management methodologies across the team. Client Collaboration: Act as a key point of contact for customers, ensuring alignment on project goals and expectations. Resolve escalated project-related issues promptly and professionally. Performance Reporting: Provide regular reports on project progress, resource utilization, and team performance to senior management. Implement and monitor corrective actions to address any project deviations. Continuous Improvement: Identify process improvement opportunities and best practices to enhance project delivery outcomes. Drive innovation and ensure the adoption of lessons learned across projects. Education Bachelors Degree in Engineering General Qualifications Minimum 10- years of experience in project management within engineering, infrastructure, or technical fields. At least 5 years of experience leading project teams. Strong leadership and team management abilities.
Role & responsibilities Technical Operations : Manage all MEP (Mechanical, Electrical, Plumbing), HVAC, DG, UPS, fire alarm, BMS, and related systems. Ensure preventive and breakdown maintenance of all technical assets across the sites. Monitor and optimize energy and utilities consumption; recommend cost-effective solutions. Ensure 100% uptime of critical systems in compliance with SLAs. Client Relationship Management : Act as the single point of contact for all client-related facility technical concerns. Conduct regular review meetings with clients to address feedback and implement improvements. Ensure tenant satisfaction through proactive communication and issue resolution. Vendor Management : Coordinate and supervise third-party vendors, AMC partners, and OEM technicians. Ensure SLAs and KPIs are met by vendors and service providers. Validate and approve vendor invoices based on service completion and documentation. Compliance & Safety : Ensure compliance with statutory requirements related to electrical safety, fire safety, water testing, DG emissions, etc. Conduct safety audits, fire drills, and risk assessments as per company policies. Ensure that safety protocols and SOPs are strictly followed by all site personnel. Reporting & Documentation : Maintain daily/weekly/monthly reports on maintenance, consumption, incidents, and vendor performance. Prepare MIS reports and present data to the senior management as required. Maintain updated documentation of all equipment, warranties, AMC records, etc. Preferred candidate profile Key Skills & Competencies : Strong knowledge of building engineering systems (MEP, HVAC, Fire, Electrical). Excellent interpersonal and communication skills. Client-focused attitude with the ability to handle escalations professionally. Strong analytical and problem-solving capabilities. Proficient in MS Office, Excel, and facility management software (e.g., CMMS, CAFM).
Key Responsibilities: Maintain and troubleshoot Juniper Firewall and Aruba (or similar) centralized Wi Fi solutions Perform basic network troubleshooting across LAN, Wi Fi, and internet connections Maintain and troubleshoot printer, CCTV, and access control installations Maintain complaint logs and respond promptly to internal support requests Maintain an accurate inventory of IT assets, and oversee AMC and warranty management Assist in setting up and managing end user IT equipment (laptops, desktop, phones, and peripherals) Coordinate with vendors/service providers for hardware, software, and service level support Required Skills: 23 years of relevant experience in IT support Hands on experience with Juniper Firewall and Aruba or similar centralized Wi Fi solutions Strong understanding of basic networking (switches, routers, IP addressing, cabling) Experience with printer, CCTV, and access control hardware/software Strong communication and interpersonal skills Must be based in Noida or be able to reliably commute Position Details: Location: Noida Sector 62 (Candidate must be based in Noida) Experience: 2-3 years
Job description: In this pivotal role, you will be responsible for guiding and executing strategic initiatives that support our mission and drive growth through mergers and acquisitions. You will leverage your industry knowledge and financial acumen to navigate complex transactions and build strong relationships with key stakeholders, ultimately contributing to Incuspaze's success in a competitive landscape. Key Responsibilities: Strategic Planning: Support the development and implementation of corporate development strategies aligned with Incuspaze's vision and goals. Mergers & Acquisitions: Identify, evaluate, and execute M&A opportunities to drive growth and diversification. Market Analysis: Conduct thorough market research and competitive analysis to identify trends, opportunities, and threats for prospective M&A opportunities. Financial Modeling: Lead the M&A team in developing financial models to assess the viability and impact of potential deals and investments. Due Diligence: Oversee due diligence processes, including comprehensive financial, operational, and legal assessments. Stakeholder Management: Collaborate with internal and external stakeholders, including senior management at Incuspaze as well as investee companies, prospective investors, and partners. Integration: Ensure the smooth integration of acquired companies, aligning them with Incuspaze operations and culture. Portfolio Management: Manage and monitor the performance of investee companies, ensuring they meet strategic and financial objectives. Governance: Implement and oversee governance frameworks for investee companies to ensure compliance with Incuspaze standards and regulatory requirements. Ownership Strategy: Maintain a multi-year ownership strategy for Incuspaze investments, including periodic review and reporting. Performance Evaluation: Monitor and independently evaluate the strategy, financial, and business performance of investee companies. Advisory Role: Provide insights and recommendations to senior management and Nominee Directors on developments related to investee companies. Reporting: Regularly update and report to the executive team on corporate development activities, portfolio performance, and governance matters. Qualifications: Bachelors degree in business, Finance, Economics, or a related field; MBA or equivalent advanced degree preferred. Minimum of 10 years of experience in corporate development, investment banking, management consulting, or related fields. Proven track record of successfully leading M&A transactions and strategic partnerships. Strong financial acumen with experience in financial modeling and valuation. Excellent analytical, negotiation, and communication skills. Ability to thrive in a fast-paced, dynamic environment. Strong leadership and team management capabilities. High integrity and ethical standards.
Walk-In Interview 19th July | Real Estate & Co-Working Industry We are hiring for multiple roles across Noida, Ahmedabad, and Gurgaon locations! Date: Saturday, 19th July Time: 10:00 AM 5:00 PM Venue: Incuspaze Mentioned Below Open Positions: Noida (Incuspaze – Fortune One, Sector 126) Front Office Executive Facility Executive Address: C-5, Sector 126, Noida-Greater Noida Expressway, Noida, Uttar Pradesh 201303 Ahmedabad (Incuspaze – Krish Cubicals, Thaltej) Front Office Executive Facility Executive Address: Govardhan Party Plot, Avalon Hotel Road, Sindhu Bhavan Marg, Thaltej, Ahmedabad, Gujarat 380059 Gurgaon (Incuspaze – Campus 2, Sector 18) Facility Executive Address: Plot No. 13, Sector 18, Udyog Vihar, Gurgaon Industry: Real Estate / Co-Working Space Requirements: Relevant experience in Facility or Front Office roles Good communication and presentation skills Immediate joiners preferred Carry: Updated Resume + ID Proof For more info, contact HR at 7905767647
Position Details: Location: Noida (Candidate must be based in Noida) Experience: 23 years Key Responsibilities: Maintain and troubleshoot Juniper Firewall and Aruba (or similar) centralized Wi Fi solutions Perform basic network troubleshooting across LAN, Wi Fi, and internet connections Maintain and troubleshoot printer, CCTV, and access control installations Maintain complaint logs and respond promptly to internal support requests Maintain an accurate inventory of IT assets, and oversee AMC and warranty management Assist in setting up and managing end user IT equipment (laptops, desktop, phones, and peripherals) Coordinate with vendors/service providers for hardware, software, and service level support Required Skills: 2–3 years of relevant experience in IT support Hands on experience with Juniper Firewall and Aruba or similar centralized Wi Fi solutions Strong understanding of basic networking (switches, routers, IP addressing, cabling) Experience with printer, CCTV, and access control hardware/software Strong communication and interpersonal skills Must be based in Noida or be able to reliably commute
About the Role: Bachelors degree in architecture, Interior Design 3+ years of experience in test fit out planning within the industry. Strong understanding of interior fit-out processes and materials. Proven ability to manage multiple projects simultaneously. Excellent communication and negotiation skills. Proficient in software like Auto Cad, MS Office, Photoshop, etc. Key Responsibilities: Develop detailed test fit outs in AutoCAD as per the company delivery standards. Should be well versed with anthropometry and workspace standards, design principles and NBC norms. Should be able to render plans using photoshop or other relevant software. Coordinate with the sales team and project managers to gather building specifications, information if required. Derive efficiency in the fit-out layout, make adjustments/ revisions as per the client comments. Strictly follow the company standards and policies for layout/ project deliveries and meet the deadlines. Whenever and as per requirement should be open to do a site visit. Prepare and present status reports for further information and assessment. Identify potential concerns and issues in the layout beforehand and inform the team further. Maintain accurate design/project documentation and records.
Job Summary: We are seeking a skilled and proactive Desktop & Network Support Executive responsible for providing comprehensive IT support to both internal users and clients. The ideal candidate will have expertise in LAN and WAN connectivity, as well as hands-on experience with hardware, software troubleshooting, and network devices like routers and switches. Experience: 3-5 years of relevant experience CTC: As per industry norms Key Responsibilities: Desktop Support: Provide end-user support for hardware and software issues, both in person and via remote assistance, ensuring minimal downtime for users and clients. LAN & WAN Connectivity: Ensure the seamless setup, maintenance, and troubleshooting of Local Area Network (LAN) and Wide Area Network (WAN) connections. Wi-Fi Configuration & Troubleshooting: Configure wireless networks and resolve any connectivity or performance issues related to Wi-Fi access points. Network Printer Support: Troubleshoot and resolve network printer connectivity and functionality issues across the office. Software Support: Offer basic support for the installation, configuration, and troubleshooting of commonly used software applications. Remote Support: Deliver remote desktop support to users, addressing IT-related issues efficiently and professionally. IT Infrastructure Setup: Assist in the setup and maintenance of IT infrastructure, ensuring proper installation of cabling, devices, and network equipment. Passive Network Setup: Participate in the planning, implementation, and troubleshooting of passive network setups, including structured cabling and network layout designs. Incident Reporting & Resolution: Record and escalate technical issues as necessary, ensuring proper resolution in a timely manner.
Role & responsibilities Develop and implement strategies to achieve membership sales targets. Generate leads through outreach, referrals, networking, partnerships, and campaigns. Conduct consultations, presentations, and venue tours to showcase membership benefits. Manage the full sales cycle: prospecting, follow-up, negotiation, and closing. Track sales performance, conversion rates, and retention statistics via CRM. Work closely with the operations team to ensure seamless member onboarding and satisfaction. Promote and sell venue hire for corporate events, private functions, and community gatherings. Prepare tailored proposals and negotiate contracts to maximize revenue. Liaise with clients to understand event requirements and ensure smooth execution with operations/events teams. Develop pricing strategies and packages for different types of private hire. Build strong corporate and community relationships to generate repeat business. Please reach to me on 7905767647
Job Title: Project Coordinator Location: Gurugram, India About the Role Incuspaze is seeking an experienced Project Coordinator with a strong background in fit-out, construction, or workspace projects . The ideal candidate will coordinate planning, execution, and monitoring activities across multiple projects, ensuring timely delivery within budget and quality standards. Key Responsibilities Coordinate and monitor interior fit-out and coworking space projects from start to completion. Prepare and track project schedules, deliverables, and milestones using MS Project or Zoho Projects. Support procurement activities , including vendor coordination, PO tracking, and materials management. Monitor budget utilization and assist in maintaining project cost reports. Facilitate cross-functional communication between design, MEP, IT, procurement, and operations teams. Prepare MIS reports, progress trackers, and dashboards for management reviews. Maintain accurate project documentation, approvals, and MOMs . Identify project risks and escalate potential delays or issues proactively. Requirements Experience: Minimum 7 years in project coordination, interior fit-outs, or construction management . Technical Skills: MS Project, Zoho Projects, Power BI, Advanced Excel, and project documentation tools. Education: Bachelors in Civil Engineering, Architecture, or related field (PG in Project/Construction Management preferred). Strong communication, coordination, and stakeholder management skills. Ability to handle multiple projects simultaneously and work in a fast-paced environment.
Project Manager Interior Fit-Outs | Incuspaze Department: Projects Location: Noida / Chennai / Mumbai Experience: 8+ Years Reporting To: Director – Design & Projects About Incuspaze Incuspaze is India’s leading workspace provider, offering managed offices and coworking spaces across 44 locations in 18 cities. With 2.5 million sq. ft. under management and a target of 7 million sq. ft. by 2026, we create vibrant, tech-enabled workspaces that empower enterprises, startups, and growing businesses. Role Overview We are looking for an experienced Project Manager with strong expertise in corporate interior fit-out projects to lead planning, execution, and delivery across multiple locations. The ideal candidate should have hands-on experience in managing turnkey interior projects within timelines, budgets, and quality standards. Key Responsibilities Manage end-to-end interior fit-out projects from design coordination to final handover. Oversee site execution , vendor management, and contractor supervision. Prepare and monitor project schedules, budgets, and cost control measures. Ensure timely project delivery with adherence to safety and quality standards. Coordinate with design, procurement, and MEP teams for smooth execution. Identify risks and develop effective mitigation plans. Maintain strong communication with clients, vendors, and internal stakeholders. Desired Candidate Profile Minimum 8 years of experience in interior fit-out project management , preferably in corporate or commercial spaces. Strong technical knowledge of interior works, MEP coordination, and materials. Excellent project planning, budgeting, and stakeholder management skills. PMP or equivalent certification preferred. Strong communication and leadership skills. Work Details Schedule: 5.5 days a week Timings: 9:30 AM – 6:30 PM
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