Description SPECIAL INTERNAL / EXTERNAL TYPE OF APPOINTMENT ISSUED: This position is excluded from the Educational Officers' Bargaining Unit and will be filled as a clear line appointment. A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS. Examples of Duties Under the general supervision of the Director of the Employee Relations Branch, the Human Resources Officer III: Serves as a resource for the Board of Education and Department's Negotiation team members. Administers, directs, and coordinates (a) research, technical information, and assistance to the negotiations teams; (b) the development and analysis of employer negotiating positions; (c) the review of amendments/modifications to employer proposals to suggest counter-proposals on cost and non-cost items for collective bargaining agreements for Bargaining Units 5 and 6; (d) review of supplemental agreements; and (e) research, analysis, and evaluation of issues pertaining to collective bargaining and their impact on Department operations, costs, and employees. Directs and coordinates the Consult and Confer process with the various departmental and exclusive union representatives on matters affecting employee relations or contractual administration. Reviews Department documents (project proposals, reorganization proposals, proposed rules, policies, and regulations) for contractual implications. Identifies and analyzes contractual issues that arise with the Department's collective bargaining agreements to determine if mandatory bargaining is warranted, while determining potential conflicts with existing laws, policies, or regulations. In concert with the Director of the Employee Relations Branch, supervises the timely drafting of memoranda and letters of understanding in connection with new programs, revisions to negotiated agreements, and unique personnel matters relating to the Department. Attends meetings with unions and Department representatives pertaining to employee relations to assess potential impact on employees' working conditions, hours of work, and/or wages. Assists the Director of the Employee Relations Branch with the development and execution of the operating budget and monitoring expenditures of the Negotiations Section. Renders contract interpretations as needed and provides explanation to pertinent Department staff. Provides administrative supervision over the Negotiations Section, including the Personnel Specialist II position. Provides technical services to school, complex area, and state personnel on matters pertaining to collective bargaining. Meets with Department representatives to discuss negotiation issues. Makes recommendations to leadership as appropriate, such as on proposed personnel legislation. Participates in various ad hoc committees as part of the efforts to improve relations with the unions. Assists or represents the Assistant Superintendent in presenting information to the Superintendent, Board of Education, Legislature, general public, and other public agencies and private organizations. Serves on special task forces or other committees as required. Serves as the Superintendent's designated representative as requested. Performs other related duties as assigned. Minimum Qualifications Education : Graduation from an accredited college or university with a bachelor's degree in business administration with a specialization in human resource management, or with specialization in management which included course work in personnel administration and industrial relations. Desired Education : Juris Doctorate degree from an accredited college or university. Experience : Seven (7) years of responsible professional work experience in one or more specialized areas of human resource management of which three (3) years shall have been in an education program, agency or system. Desired Experience : Of the seven (7) years required above, five (5) years of professional work experience in contract negotiations/resolution, the collective bargaining process, or legal drafting. Combined Education and Experience : An equivalent combination of education and experience may be acceptable, as determined by the Department. Substitutions can be considered for the requirement of experience in an education program, agency, or system. Knowledge : Personnel administration; leadership and group dynamics; organizational change and effectiveness; labor problems; business statistics; principles and practices pertinent to the area(s) of assignment such as personnel compensation, the staffing process, collective bargaining and dispute settlement, or employee benefits; laws, rules, regulations, and administrative procedures pertinent to the area(s) of assignment; principles and practices of supervision and management. Desired Knowledge : Collective bargaining and dispute resolution. Ability to : Plan, organize, and direct functions and activities in the area(s) of assignment, including complex analysis and report preparation, coordination and consultative services, and development of department-wide guidelines and procedures; deal effectively with federal, state, county, and departmental officials to accomplish departmental goals and objectives; communicate effectively with others both orally and in writing; operate computer and other business machines. Supplemental Information SALARY RANGE: EOSR-8, $118,497 to $167,742. Department of Education certificated employees will be placed on the salary range in accordance with Department regulations. All others will be placed on the first step of $118,497. NOTE: Department of Education employees will be placed on the salary range in accordance with Department regulations. All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. WORK YEAR AND BENEFITS: This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations. POSTING CYCLE: Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 16th of any calendar month. HOW TO APPLY: All materials submitted become the property of the Hawaii Department of Education and will not be returned to applicant. Visit the Hawaii Department of Education career page, listed below. Click on the title of the position you are interested in and click on the green APPLY button in the top righthand corner. Provide all relevant information for consideration including but not limited to your education, work experience, and certificates. It is optional to include a "Personal Statement" of what you can contribute to this specific position. http://www.schooljobs.com/careers/hawaiipublicschools Official transcripts (if not on file) must be submitted at the time of an official offer of employment. Transcripts may be sent by U.S. mail to the Office of Talent Management/EO Recruitment, P.O. Box 2360, Honolulu, HI 96804. After you submit your online application, you will receive a system generated email acknowledging receipt of your application. EDUCATIONAL OFFICER CONTRACTUAL AGREEMENT: Priority for appointments shall be given to qualified and tenured educational officers in that class who wish to move to that position through lateral transfer or a voluntary demotion and second to all other qualified educational officers with tenure." APPROVED: Sean Bacon Assistant Superintendent Office of Talent Management Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month certificated employees enjoy a range of competitive benefits: Holidays: Employees observe paid holidays during the school year provided that all conditions under the respective collective bargaining agreement are met. Vacation: 12-month certificated employees earn 21 days per year. Sick Leave: 12-month certificated employees earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. Group Life Insurance: The State provides a free life insurance policy for employees and retirees. Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. Social Security: As an employer, the State also contributes to an employee's social security account. Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 INTERNAL APPLICATION QUALIFICATION: Are you a current salaried employee who is a tenured educational officer or was previously a tenured educational officer in the Hawai`i State Department of Education? Yes No Required Question
Description This posting is being used to fill various Data Processing User Support Technician positions at the specified location. The authorized level of the position is Data Processing User Support Technician II. Applications are being accepted down to the Data Processing User Support Technician I in the event of recruiting difficulties. Salary Range: Data Processing User Support Technician I, SR-13: $3,900.00 per month Data Processing User Support Technician II, SR-15: $4,221.00 per month Examples of Duties Provides training and assistance to users on system equipment, procedures and computer application programs. Conducts hands-on training in proprietary departmental information systems applications (e.g. Financial Management System, Local School Accounting, Time & Attendance, eSIS, Form 7, Casual Payroll), including the installation and configuring of various applications, configuring network and VPN connections, proper procedures for bringing up and shutting down the equipment, keyboard operation, logging on and off the various systems, etc. Prepares training outlines/lesson plans, visual aids, exercises and informational material. Provides training updates whenever new releases are acquired or existing programs are upgraded. Troubleshoots both hardware and software computer problems including operating systems, internet, and problems with various applications, such as Microsoft Office, electronic mail, etc. Assists users when problems occur. Diagnose causes for interruptions in processing and takes corrective action, as necessary, as defined in operating instructions or based on previous experience. May consult manuals, vendors or higher-level data processing personnel for assistance. Determines if a service call should be placed or if the problem should be referred to higher-level data processing personnel. Documents problems and resolutions for future reference. Participates in the testing of new software releases, identifies problems and recommends solutions. Maintains contact with users to monitor effectiveness of the training and reinforce the training. Responds to questions from departmental users regarding the capabilities of various software applications and assists them in simplifying the creation and maintenance of proprietary departmental information systems applications by making suggestions as to the operations available within the different software applications to meet specific departmental needs. Assists users by creating models, worksheets, electronic forms, data files, etc., to support specific financial or budgetary and operational requirements of the department; performs rudimentary programming tasks, e.g. to generate ad hoc reports. Performs work-site installation and reinstallation of system hardware and software and other PC-supported applications. Schedules and coordinates training center activities (e.g. training classes, video conferences); orders supplies; maintains inventory and coordinates the maintenance and repair of training center equipment; maintains the various servers in the training center; and keeps track of training center expenditures. Minimum Qualifications Basic Education Requirement : Graduation from high school, with satisfactory completion of courses demonstrating knowledge of English grammar, spelling and punctuation. Experience which demonstrated knowledge of correct English grammar and usage; the ability to read, comprehend and apply written instructions; and a high degree of verbal skill may be substituted for the required education. This experience may have been met from part-time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis but not necessarily on a full-time normal work basis. Experience Requirements : General Experience Specialized Experience Total Experience Data Processing User Supp Tech I 1 year 2 years 3 years Data Processing User Supp Tech II 2 years* 2 years 4 years *For the II level, at least one year must have included experience in preparing outlines, visual aids and informational material for group presentations and demonstrated the ability to interact directly with people and speak to and provide technical instructions or information to groups of people. General Experience: Work experience which demonstrated the ability to read and understand complex written materials such as rules, procedures or policies; and to write simply and clearly. Specialized Experience: Work experience which demonstrated effective use of personal computers, peripheral equipment (e.g. printers, modems, disk drives, etc.), and a variety of applications (e.g. word processing, electronic mail, spreadsheet, data base management). Of the required two years of work experience, at least one year must have involved providing assistance and advice to users in resolving hardware and software problems, which included identifying the nature of a variety of problems (i.e. user error, printer error, system/network error) and resolving them based on previous experience, by consulting manuals, consulting with and/or referring problems to vendors or higher-level data processing personnel. Substitutions Allowed : A Bachelor's degree in education or a professional diploma in education from an accredited college or university which provided knowledge of and the ability to prepare outlines, visual aids and informational material for group presentation may be substituted for all of the General Experience. Successful completion of fifteen semester credits from an accredited college or university may be substituted for six months of General Experience, up to a maximum of one year of experience, but not for the experience which involved preparing training outlines/lesson plans, etc. A Bachelor's degree in Information and Computer Science from an accredited college or university may be substituted for all of the Specialized Experience. An Associate in Science Degree in data processing from an accredited college may be substituted for all of the Specialized Experience. A Certificate of Achievement (30 credits) in data processing from an accredited college may be substituted for one year of the Specialized Experience. A Certificate of Completion (12 credits) in Data Processing from an accredited college may be substituted for six months of the Specialized Experience but not for the experience which involved providing assistance and advice to users in resolving hardware and software problems. Quality of Experience : Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that the applicant has the ability to perform the duties of the position for which applicant is being considered. Driver's License Requirement: Some positions may require applicants to possess a current, valid driver's license. Lift and Carry Requirement : Some positions may require a pplicants to possess the ability to lift/carry objects weighing up to 40 pounds unassisted. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: A pplicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant’s TA History Report or equivalent system-generated report; A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, Copies of the applicant’s signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. Group Life Insurance: The State provides a free life insurance policy for employees and retirees. Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. Social Security: As an employer, the State also contributes to an employee's social security account. Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 EDUCATION (HS/GED) REQUIREMENT: Did you graduate from high school or do you possess a General Equivalency Diploma (GED)? Note: Please list your High School information in the Education section of your application. Yes No 02 EDUCATION: Choose all that fully apply to you. NOTE: To be credited, you must submit official or copy of official transcript(s). I have a Bachelor Degree in Education or Professional Diploma in Education from an accredited college or university. I have successfully completed fifteen (15) semester credits from an accredited college or university. I have a Bachelor Degree in Information and Computer Science from an accredited college or university. I have an Associate in Science Degree in Data Processing from an accredited college. I have a Certificate of Achievement (30 semester credits) in Data Processing from an accredited college. I have a Certificate of Completion (12 semester credits) in Data Processing from an accredited college. I do not have any of the above. 03 EXPERIENCE 1: For each position you held, describe (separately) how your job duties demonstrated your ability to read and understand complex written materials such as rules, procedures or policies. 04 EXPERIENCE 2: For each position you held, describe (separately) your experience in preparing outlines, visual aids, and informational material for group presentations. How were you involved in the preparation of each? On average, how many hours per week did you perform these duties? Was this work performed independently, or under close supervision and if so, under whom (name/title)? Outline the steps that you took to complete each of these tasks using specific examples. What were your primary duties in the overall process? 05 EXPERIENCE 3: For each position you held, describe (separately) your ability to interact directly with people and speak to and provide technical instructions or information to groups of people. On average, how many hours per week did you perform these tasks? 06 EXPERIENCE 4: For each position you held, describe (separately) your involvement and knowledge in personal computers and peripheral equipment . How long have you been working with computers? What is your level of familiarity (i.e. none/beginner/intermediate/advanced) with computers and peripheral equipment? Where did you acquire this knowledge/experience? 07 EXPERIENCE 5: For each position you held, describe (separately) your involvement and knowledge in various application software such as word processing, spreadsheets, database, etc. List each software, its function/purpose, and how you utilized it. 08 EXPERIENCE 6: For each position you held, describe (separately) your involvement and knowledge in providing assistance and advice to users in resolving hardware and software problems, which included identifying the nature of a variety of problems (i.e. user error, printer error, system/network error, etc.). Outline the specific steps you took to provide user assistance and resolve problems, and the methodology you used for your recommendations (i.e. based on previous experience, consulting manuals, consulting with and/or referring problems to vendors or higher level personnel, etc.)? Be specific. Did you perform these tasks independently, or under close supervision and if so, under whom (name/title)? On average, how many hours per week did you perform these tasks? 09 EXPERIENCE 7: For each position you held, describe (separately) your experience in planning and conducting trainings . Provide examples of trainings for which you were primarily responsible. Outline the specific steps you took to plan/conduct each training session. Indicate whether you performed these tasks independently, or under close supervision and if so, under who (name/title)? On average, how many hours per week did you perform these tasks? 10 DRIVER'S LICENSE: Some positions require a current, valid Driver's License. Please indicate whether you are interested in being considered for positions with this requirement. Note: If you would like to be considered for these positions, you must provide a clear copy of your valid Driver's License. Yes No 11 LIFTING REQUIREMENT: Some positions require the ability to lift and carry objects weighing up to forty (40) pounds unassisted. Are you able to lift and carry forty (40) pounds unassisted? Yes No 12 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. I understand, but I will not submit the required information. I understand that my application may be rejected. I have previously submitted my verifying documents for another recruitment. Required Question