Role Purpose To centrally plan, monitor, coordinate, and control all project activities across 10+ government works (₹5–25 Cr). The GM–Projects is responsible for detailed planning, resolving petty hindrances, ensuring workflow continuity, and keeping all projects running smoothly without escalation to the Director. Key Responsibilities Detailed Planning (Primary Responsibility) •Prepare micro-level execution plans for each project: •Month-wise •Week-wise •Day-wise (activity sequencing) •Ensure resource planning for: •Materials (cement, bitumen, aggregates, diesel) •Machinery (paver, roller, batching plant, dumpers) •Manpower (skilled + unskilled) •Create Gantt charts, procurement plans & site mobilization schedules. •Ensure zero idle manpower or machinery through advance planning. •Coordinate with procurement to ensure material availability before requirement. Removing Petty Hindrances (Critical Office-Based Responsibility) The GM–Projects must ensure continuous workflow by proactively resolving small but frequent issues such as: Documentation & Approvals •Follow-up on drawings, estimates, approvals from client engineers. •Clearing pending submissions: cube tests, bitumen reports, GRs, joint measurements. Material & Vendor Blockages •Ensure PO approvals, dispatch coordination, transport issues. •Resolving small vendor disputes (rates, deliveries, payment clarifications). Labour and Subcontractor Issues •Ensuring subcontractors mobilise manpower on time. •Resolve small payment disputes, scope clarifications. Government Department Hindrances •Minor permissions (road cutting, blocking, barricading). •Follow-up for inspection timings, site visits, item approvals. Measurement & Billing Bottlenecks •Getting measurement sheets signed on time. •Clearing petty objections before bill submission. Site-Level Confusions •Technical clarifications •Sequence conflicts •Small disputes between PMs, JE, subcontractors GM must ensure that no small obstruction should reach the Director or stop site work. Project Monitoring & Control •Monitor progress across all 10+ projects through structured dashboards. •Conduct weekly and monthly review meetings. •Issue “Corrective Action Notes” to Project Managers. •Track site delays and implement recovery plans. Billing, QS & Documentation Supervision •Review RA bills, measurement sheets, bar bending schedules, DPRs. •Ensure proper measurement recording to avoid financial leakage. •Submit bills and chase approvals on time. Client & Consultant Coordination •Attend progress review meetings. •Handle queries, clarifications, and compliance requirements. •Maintain professional communication with XEN, SDO, JE. MIS & Reporting •Maintain: •Master Project Tracker •Weekly & Monthly MIS •Cash Flow reports •Hindrance Register (and clearance timeline) •Billing Status Chart •Share consolidated project updates every Monday & 1st of each month. Risk Management •Identify early warning signs low progress, cash flow gaps, material shortages. •Implement preventive and mitigation measures. Essential Skills & Attributes •Strong problem-solving ability (practical + administrative) •Excellent coordination and follow-up capability •High-level planning & scheduling skill •Strong understanding of PWD processes, billing & site execution •Good negotiation and communication skills •Ability to manage 10–12 projects simultaneously •Calm, balanced, mature decision-making KPIs (Performance Indicators) •Clearance of petty hindrances within 24–48 hours •Timely material availability at all sites •Project progress vs target •Billing achievement vs monthly target •Zero stoppage of site works due to avoidable issues •Reduced dependency on Director for day-to-day matters •Quality of MIS reporting and accuracy What This Role Achieves For You (The Owner) •You stop receiving daily calls for minor issues •Your projects run on auto-mode •Bills get submitted on time •All petty obstructions get cleared without escalation •You only focus on major decisions and expansion •Site engineers & PMs get strong daily support •Company becomes system-driven, not person-driven
JOB DESCRIPTION – GENERAL MANAGER (GM) – MECHANICAL Location: Head Office + Periodic Site Visits Department: Plant & Machinery Reports To: Managing Director / Director (Operations) Team Reporting: Mechanical Engineers, Workshop In-Charge, Foreman, Service Technicians, Storekeeper (P&M), Operators 1. Role Purpose To provide end-to-end leadership for the Plant & Machinery (P&M) division handling more than 50 construction machines and vehicles. The GM–Mechanical ensures: • Zero downtime • Preventive maintenance discipline • High machine availability for projects • Cost control on spares, fuel, and repairs • Efficient management of workshops, mechanics, and operators This role is critical for road contractors and rental companies where machine uptime directly impacts project progress and profitability. 2. Key Responsibilities A. Fleet Management (Core Responsibility) • Manage complete fleet of 50+ machines including: • Pavers, rollers, graders, loaders, excavators • Hot-mix plant, batching plant • Tippers, trailers, tankers • Light machinery (cutters, compactors, DG sets) • Maintain updated Machine Master File, asset history & service records. • Deploy, withdraw & reallocate machines across sites based on project needs. B. Preventive & Predictive Maintenance • Create and implement Preventive Maintenance Calendar for every machine. • Introduce predictive maintenance techniques (hour-meter based servicing, part life tracking). • Ensure all major services (500-hr, 1000-hr, 2000-hr) are done on time. • Avoid breakdowns by enforcing checklists and daily/weekly inspections. C. Breakdown Control & Rapid Response • Lead the emergency response for machine breakdowns across all sites. • Dispatch mechanics or arrange recovery within defined timelines. • Analyze root-cause after each major breakdown and implement “Corrective & Preventive Action”. KPI: Reduce breakdowns by 40–50% within a year. D. Workshop & Yard Management • Oversee central workshop operations, inventory, job cards, and turnaround time. • Ensure proper tooling, safety standards, and process discipline. • Monitor attendance, performance & skill level of workshop staff. E. Spare Parts & Inventory Control • Approve purchase of spare parts, lubricants, tyres, and consumables. • Enforce minimum stock levels, GRN system, and issue slips. • Negotiate rates with suppliers and create approved vendor list. • Prevent leakage, misuse, and duplicate billing. • Maintain parts usage history by machine. Goal: Reduce spare parts cost by 10–15% without compromising quality. F. Fuel Management • Set and monitor diesel consumption norms for each machine. • Track mileage/consumption using logbooks and digital logs. • Identify and eliminate pilferage. • Implement GPS & fuel sensor solutions where feasible. ⸻ G. Equipment Procurement, Sale & Hiring Decisions • Evaluate machinery requirements for upcoming projects. • Inspect and recommend purchase of new machines (technical evaluation). • Review quotations and negotiate with OEMs. • Evaluate and approve hiring of machines from outside vendors when needed. • Recommend selling scrap/dead assets. H. Operator & Mechanic Management • Ensure operators are certified, trained, and disciplined. • Conduct periodic operator training on machine operation & safety. • Maintain list of skilled mechanics & assign them based on expertise. • Oversee manpower deployment for all sites. I. Documentation, Compliance & MIS • Maintain: • Equipment logbooks • Service records • Repair costing • Diesel logs • Tyre tracking • Insurance, PUC, permits & fitness certificates • Submit weekly & monthly MIS reports including: • Machine availability % • Running cost per machine • Breakdown report • Fuel consumption • Major repairs report • Spare parts consumption • Introduce digital systems (Google sheets, ERP, Tally or mobile app). J. Coordination with Projects & Accounts • Work closely with GM–Projects for planning machine deployment. • Coordinate with Project Managers for daily machine requirements. • Provide running cost details to accounts for project costing. • Ensure bills of outside hired machines are verified & justified. 3. Required Qualifications & Experience • B.Tech/Diploma in Mechanical Engineering • Minimum 15 years experience in: • Road Construction • Construction Equipment Rental • Heavy Equipment Fleet Management • Logistics or plant & machinery division • Strong experience in managing large fleets (30+ machines minimum). • Knowledge of: • Engines, hydraulics, transmission, electrical systems • Preventive maintenance systems • Vendor/supplier networks (P&M) • Workshop management • Fuel & spare control • RTO & insurance documentation 4. Key Skills & Attributes • Strong technical troubleshooting skills • Excellent leadership and team management • Cost-focused and disciplined mindset • Good negotiation skills with suppliers and vendors • High integrity (critical in P&M to prevent leakage) • Fast decision-making • Ability to handle pressure and emergencies • Strong communication & documentation ability • Familiarity with digital fleet management tools 5. KPIs (Performance Indicators) • Machine availability > 85% • Breakdown frequency reduction • Timely servicing compliance > 95% • Control on spare parts & fuel consumption • Reduction in outside hiring cost • Project satisfaction with machine support • Clean documentation and audit readiness • Reduction in overall fleet maintenance cost ⸻ 6. What This Role Achieves for Your Company • Smooth operation of all construction sites • Minimized downtime → faster project completion • Huge cost savings on spares, fuel & breakdowns • Reduced dependency on outside hired machines • Zero stress for you on machine-related issues • Organised, predictable P&M operations running like a system