Job Title: Full-Charge Bookkeeper / Financial Controller (Multi-Entity) Company Overview: EAKdistribution, KAE Holding, and Heirloom Organics form a three-entity organization, working collaboratively across manufacturing, logistics, supply chain, and sales/marketing. Our brands span various categories, yet they all share a common purpose: creating impact-driven, thoughtful products designed to improve people's daily lives.Position Overview: We are seeking a detail-oriented Full-Charge Bookkeeper / Financial Controller (Multi-Entity) to manage the bookkeeping and accounting functions for all three business entities. This is a hands-on role responsible for recording daily transactions, reconciling accounts, preparing monthly financial statements, managing intercompany transactions, coordinating with external accountants, and ensuring compliance with all filing requirements. While prior e-commerce experience is a plus, it is not required; we prioritize accuracy, timeliness, and a proactive approach. As a Full-Charge Bookkeeper / Financial Controller (Multi-Entity), you will report directly to the CEO and collaborate with external accountants, product managers, and other members of the leadership team.Why This Role is Exciting: Remote Flexibility: Work from anywhere with a reliable Wi-Fi connection. Professional Growth: Join a fast-growing company that invests in your career development, offering ample opportunities for both professional and personal growth. Leadership Opportunity: Be part of the leadership team of an established, successful e-commerce company with significant growth potential. Your insights will help shape the company's financial strategy and operational efficiency. Key Responsibilities: 1- Daily Bookkeeping & Transaction Management: Record all financial transactions, including sales, expenses, payroll entries, and inventory adjustments. Process accounts payable (vendor bills, reimbursements) and accounts receivable (invoicing, payment posting). Maintain organized, up-to-date accounting records for all three entities 2- Bank, Credit Card, and Payment Processor Reconciliation: Reconcile bank, credit card, merchant accounts (Shopify, Amazon, PayPal, Stripe, etc.), and loan accounts monthly. Ensure all transactions are properly categorized and supported with documentation. 3- Intercompany Transactions: Record and reconcile intercompany transfers, charges, and loans. Ensure intercompany accounts net to zero at each month-end close. 4- Monthly Close & Financial Reporting: Perform complete month-end close for each entity. Prepare and deliver P&L, Balance Sheet, and Cash Flow statements by the agreed timeline. Provide variance analysis comparing actual results to budget or forecast. 5- Compliance & Tax Coordination: Maintain accurate sales tax records and file returns (or coordinate filings) on schedule. Provide timely documentation to external accountants for quarterly and annual filings. Support audits with necessary records and schedules. 6- Cash Flow Management: Maintain a rolling 12-month cash forecast. Monitor daily cash balances and upcoming obligations. Alert management of potential cash shortfalls in advance. 7- Process Improvement & System Management: Maintain and improve accounting systems (e.g., QuickBooks, Xero). Recommend process improvements for greater accuracy and efficiency. Ensure proper internal controls are followed to safeguard company assets. Key Performance Indicators (KPIs) / OKRs: Objective 1: Deliver Timely, Accurate Financials KR1: Close books for all three entities within 10 business days of month-end. KR2: Achieve zero material errors in monthly reporting. KR3: Provide consolidated financial statements by the 15th of each month. Objective 2: Maintain Accurate, Reconciled Accounts KR1: Reconcile 100% of bank, credit card, and payment processor accounts monthly. KR2: Ensure intercompany reconciliations are error-free each month. KR3: Keep all accounts current no outstanding unreconciled transactions beyond 30 days. Objective 3: Ensure Compliance & Smooth Accountant Coordination KR1: Meet 100% of tax and filing deadlines without extensions (unless pre-approved). KR2: Provide all required reports to accountants within 5 business days of request. KR3: Maintain complete documentation for 100% of transactions. Objective 4: Improve Financial Efficiency & Insight KR1: Implement at least 12 process improvements per quarter to save time or reduce errors. KR2: Maintain an up-to-date cash flow forecast that is 95% accurate vs. actual results. KR3: Provide management with monthly variance explanations for major changes in revenue, costs, or expenses. Preferred Qualifications: 3+ years of hands-on bookkeeping experience, ideally in a multi-entity environment. Strong understanding of GAAP accounting principles. Proficiency in QuickBooks Online, Xero, or similar cloud-based accounting software. Comfort working with payment processors, merchant accounts, and multi-channel sales data. Excellent organizational skills and attention to detail. E-commerce/Amazon experience is a plus, but not required. Compensation & Benefits: Salary : TBD (Based on Experience) Benefits : Health Insurance Allowance Remote work flexibility (work from anywhere and save on commuting costs, offering 100+ hours of extra vacation time) Performance Bonuses
Job Title: Lead Researcher / Data Specialist Location: Remote Job Type: Full-Time Salary: $400 - $600 Work Schedule: Mon - Fri (9 am - 5 pm EST) Why Join Us 22 Annual Paid Leaves Year-End Bonus: Receive an annual bonus equal to one month's salary after completing one year. Performance-Based Bonuses: Additional rewards based on individual and campaign success. Company-Sponsored Excursions: Enjoy team trips and outings organized by Full Circle. Annual Increments: Regular reviews to reward performance and growth. Work with Top-Tier Brands: Gain valuable experience managing campaigns for leading 7-8 figure US brands. Overview: We are seeking a detail-oriented and resourceful Lead Researcher / Data Specialist to help us build high-quality contact lists that align with our Ideal Customer Profile (ICP). In this role, you will focus on mining, curating, and verifying data for lead generation, ensuring the highest quality data to support our outreach efforts. You will play a key role in identifying opportunities and triggers that will prompt outreach to potential clients, ensuring timely and targeted communication. Key Responsibilities: Lead Data Mining & List Building: Use various databases (e.g., LinkedIn, Amazon Seller Central) to build curated contact lists that match our ICP, ensuring we target the right decision-makers within businesses. Data Quality Assurance: Ensure all contact data is accurate and complete (valid emails, correct decision-maker names). Use verification tools like NeverBounce or ZeroBounce to protect sender reputation and minimize bounce rates. Cross-Referencing & Hierarchy Search: Identify the legal business name from Amazon Seller profiles and cross-reference with tools like Apollo or LinkedIn Sales Navigator to find the right decision-makers (e.g., Founder, CEO, eCommerce Manager). Identify Trigger Events: Utilize tools like Keepa and Helium 10 to track signals that indicate a business is in need of our services, such as stockouts, listing suppressions, or wasted ad spend. These events will serve as the basis for outreach. Stockout Signal: Monitor changes in Amazon offer count and Best Seller Rank (BSR) to identify businesses that may be out of stock, which indicates a need for inventory planning or logistics solutions. Suppression Alert: Identify ASINs that are suppressed or show 404 errors, signaling non-compliance or image issues, which can be a potential entry point for outreach. Ad Waste Signal: Analyze a brand's paid keywords for inefficient spend or low Share of Voice, providing insight into brands that may benefit from better PPC strategies. Market & Competitor Benchmarking: Use tools like SellerApp, DataHawk, and Keepa to compare pricing, reviews, and Buy Box status across competitor products and benchmark the performance of target brands. PPC & SEO Pattern Analysis: Identify inefficiencies in competitors paid search campaigns using tools like Helium 10, focusing on areas like branded keyword defense or misaligned ad spending. Key Skills & Qualifications: Strong experience with data mining, list building, and lead generation, particularly using tools like Apollo, ZoomInfo, SellerSprite, Helium 10, Keepa, and Jungle Scout. Proficiency in using LinkedIn Sales Navigator for cross-referencing and identifying decision-makers within target companies. Familiarity with scraping techniques and tools for data extraction from Amazon Seller Central, LinkedIn, and other relevant databases. Experience using email verification tools like NeverBounce or ZeroBounce to maintain data quality. Strong ability to identify and analyze trigger events (stockouts, suppression alerts, ad waste, etc.) that indicate potential opportunities for outreach. Analytical mindset with the ability to run competitive benchmarking and assess market trends using tools like SellerApp, DataHawk, or FlatFilePro. Excellent attention to detail and a strong understanding of how to manage and organize large datasets. Familiarity with PPC campaigns, SEO keyword ranking, and Search Share analysis for competitive intelligence. Preferred Qualifications: Previous experience in a lead research or data specialist role, particularly in eCommerce, Amazon, or B2B environments. Ability to work independently and manage data collection and research processes autonomously. Strong communication skills to collaborate with sales and outreach teams effectively.