Full Circle Agency

Job Title: Full-Charge Bookkeeper / Financial Controller (Multi-Entity) Company Overview: EAKdistribution, KAE Holding, and Heirloom Organics form a three-entity organization, working collaboratively across manufacturing, logistics, supply chain, and sales/marketing. Our brands span various categories, yet they all share a common purpose: creating impact-driven, thoughtful products designed to improve people's daily lives.Position Overview: We are seeking a detail-oriented Full-Charge Bookkeeper / Financial Controller (Multi-Entity) to manage the bookkeeping and accounting functions for all three business entities. This is a hands-on role responsible for recording daily transactions, reconciling accounts, preparing monthly financial statements, managing intercompany transactions, coordinating with external accountants, and ensuring compliance with all filing requirements. While prior e-commerce experience is a plus, it is not required; we prioritize accuracy, timeliness, and a proactive approach. As a Full-Charge Bookkeeper / Financial Controller (Multi-Entity), you will report directly to the CEO and collaborate with external accountants, product managers, and other members of the leadership team.Why This Role is Exciting: Remote Flexibility: Work from anywhere with a reliable Wi-Fi connection. Professional Growth: Join a fast-growing company that invests in your career development, offering ample opportunities for both professional and personal growth. Leadership Opportunity: Be part of the leadership team of an established, successful e-commerce company with significant growth potential. Your insights will help shape the company's financial strategy and operational efficiency. Key Responsibilities: 1- Daily Bookkeeping & Transaction Management: Record all financial transactions, including sales, expenses, payroll entries, and inventory adjustments. Process accounts payable (vendor bills, reimbursements) and accounts receivable (invoicing, payment posting). Maintain organized, up-to-date accounting records for all three entities 2- Bank, Credit Card, and Payment Processor Reconciliation: Reconcile bank, credit card, merchant accounts (Shopify, Amazon, PayPal, Stripe, etc.), and loan accounts monthly. Ensure all transactions are properly categorized and supported with documentation. 3- Intercompany Transactions: Record and reconcile intercompany transfers, charges, and loans. Ensure intercompany accounts net to zero at each month-end close. 4- Monthly Close & Financial Reporting: Perform complete month-end close for each entity. Prepare and deliver P&L, Balance Sheet, and Cash Flow statements by the agreed timeline. Provide variance analysis comparing actual results to budget or forecast. 5- Compliance & Tax Coordination: Maintain accurate sales tax records and file returns (or coordinate filings) on schedule. Provide timely documentation to external accountants for quarterly and annual filings. Support audits with necessary records and schedules. 6- Cash Flow Management: Maintain a rolling 12-month cash forecast. Monitor daily cash balances and upcoming obligations. Alert management of potential cash shortfalls in advance. 7- Process Improvement & System Management: Maintain and improve accounting systems (e.g., QuickBooks, Xero). Recommend process improvements for greater accuracy and efficiency. Ensure proper internal controls are followed to safeguard company assets. Key Performance Indicators (KPIs) / OKRs: Objective 1: Deliver Timely, Accurate Financials KR1: Close books for all three entities within 10 business days of month-end. KR2: Achieve zero material errors in monthly reporting. KR3: Provide consolidated financial statements by the 15th of each month. Objective 2: Maintain Accurate, Reconciled Accounts KR1: Reconcile 100% of bank, credit card, and payment processor accounts monthly. KR2: Ensure intercompany reconciliations are error-free each month. KR3: Keep all accounts current no outstanding unreconciled transactions beyond 30 days. Objective 3: Ensure Compliance & Smooth Accountant Coordination KR1: Meet 100% of tax and filing deadlines without extensions (unless pre-approved). KR2: Provide all required reports to accountants within 5 business days of request. KR3: Maintain complete documentation for 100% of transactions. Objective 4: Improve Financial Efficiency & Insight KR1: Implement at least 12 process improvements per quarter to save time or reduce errors. KR2: Maintain an up-to-date cash flow forecast that is 95% accurate vs. actual results. KR3: Provide management with monthly variance explanations for major changes in revenue, costs, or expenses. Preferred Qualifications: 3+ years of hands-on bookkeeping experience, ideally in a multi-entity environment. Strong understanding of GAAP accounting principles. Proficiency in QuickBooks Online, Xero, or similar cloud-based accounting software. Comfort working with payment processors, merchant accounts, and multi-channel sales data. Excellent organizational skills and attention to detail. E-commerce/Amazon experience is a plus, but not required. Compensation & Benefits: Salary : TBD (Based on Experience) Benefits : Health Insurance Allowance Remote work flexibility (work from anywhere and save on commuting costs, offering 100+ hours of extra vacation time) Performance Bonuses