Front Office Executive

Job Title: Receptionist / Front Office Executive

Company: Swift ProSys
Job Location: Chennai, Tamil Nadu
Job Type: Full-Time
Department: Administration / Front Office
Experience: 0–2 Years (Freshers can apply)
Open Positions: 2

About Swift ProSys

Swift ProSys provides content digitization, data conversion, digital publishing, ePublishing, and document management services to publishers, universities, libraries, and enterprises.

Job Summary

We are looking for a well-organized, professional, and friendly Receptionist to manage front-office operations and provide administrative support. The ideal candidate should possess good communication skills, a pleasant attitude, and the ability to handle visitors, telephone calls, and routine office coordination efficiently.

Key Responsibilities

• Welcome and attend to visitors, clients, candidates, and business associates professionally.
• Manage incoming telephone calls, transfer calls to the appropriate departments, and take messages when required.
• Maintain visitor registers and ensure proper visitor coordination.
• Handle incoming and outgoing courier services, parcels, and documents.
• Coordinate interview schedules and guide candidates during recruitment visits.
• Maintain the reception area, ensuring it remains clean, organized, and presentable.
• Respond to general enquiries and direct them to the appropriate departments.
• Assist with basic administrative activities, including document filing, data entry, photocopying, and record maintenance.
• Coordinate meeting room arrangements and inform concerned employees about visitor arrivals.
• Support the HR and Administration teams with day-to-day office activities as required.
• Maintain confidentiality while handling company information and documents.

Required Skills and Qualifications

• Any degree or relevant qualification.
• 0–2 years of experience in reception, front-office operations, or administration; freshers with good communication skills may also apply.
• Good verbal communication skills in English and Tamil.
• Basic computer knowledge, including MS Word, Excel, email, and data entry.
• Professional appearance, a courteous attitude, and strong interpersonal skills.
• Good organizational skills, punctuality, and attention to detail.
• Ability to multitask and handle visitors and telephone calls efficiently.

Preferred Candidate Profile

• Friendly, approachable, and service-oriented.
• Responsible and proactive in handling daily activities.
• Able to communicate professionally with employees, visitors, and management.
• Willing to support general administrative and HR coordination tasks.

What We Offer

• A professional and supportive working environment.
• Opportunities to develop front-office and administrative skills.
• Compensation based on qualifications and experience.

How to Apply

Interested candidates can apply with their updated resume.

Job Type: Full-time

Work Location: In person

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person