Front Office Executive

Key Responsibilities

1. Welcome and greet visitors, clients, vendors, and employees professionally.
2. Answer incoming telephone calls, transfer calls to the appropriate departments, and take messages when required.
3. Maintain visitor registers and coordinate visitor appointments.
4. Handle incoming and outgoing courier services and maintain records.
5. Receive, sort, and distribute incoming mail and documents.
6. Coordinate meeting room arrangements and schedule appointments.
7. Maintain the reception area in a neat and professional manner.
8. Provide administrative support to the HR and Administration departments.
9. Maintain records, files, and office stationery requirements.
10. Coordinate with internal departments for visitor access and other administrative requirements.
11. Perform other administrative duties as assigned by the reporting manager.

Qualifications and Experience

• Any graduate or diploma holder.
• 1-3 years of experience in reception, front-office operations, or administration preferred.
• Freshers with good communication skills may also apply.

Required Skills

• Good verbal and written communication skills in English.
• Knowledge of Tamil; Hindi is an added advantage.
• Basic computer knowledge, including MS Office and email handling.
• Good telephone etiquette and interpersonal skills.
• Professional appearance and a customer-friendly attitude.
• Strong organizational and multitasking abilities.
• Punctuality, discipline, and attention to detail.

Working Conditions

• Full-time, on-site position.
• Working hours and weekly holidays as per company policy.