Job
Description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Key Responsibilities
1. Reception & Guest Management:
Greet and welcome visitors, clients, and guests with a positive, helpful attitude.
Announce visitors promptly to the appropriate employee.
Ensure the reception area is tidy and presentable at all times.
Offer refreshments to guests and ensure their comfort.
Visitor entry.
2. Communication & Telephony:
Answer, screen, and forward incoming phone calls in a professional and courteous manner.
Provide basic and accurate information in-person and via phone/email.
Manage the company's Front desk email inbox.
Handle employee and external queries efficiently.
3. Administrative Support:
Receive and sort daily mail/deliveries (e.g., letters, packages, couriers).
Prepare and dispatch outgoing mail and couriers.
Maintain and update employee internal directories and telephone lists.
Assist in scheduling meetings and booking conference rooms.
Event support, coordinating with vendors, planning menu and arranging event requirements
4. Facility & Logistics Management:
Coordinate with housekeeping staff to maintain overall office cleanliness.
Monitor and manage inventory of stationery, pantry supplies, and other office consumables.
Coordinate with vendors and service providers (e.g., caterers, electricians).
Ensure all office equipment at the front desk (e.g., printer, telephone, computer) is in working order.
Placing order for Fruits, snacks, stationery, and all consumables.
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6.Database Management & Invoice Processing and Procurement–
Maintain accurate database of all couriers – outgoing (IT Assets) , for other couriers, records of outgoing couriers.
Follow up for on time submission of invoices, checking them for correctness against the database and forward them for further approvals for payments.
Maintain database of Name Plates, Envelope's procurements and issues.
Maintain database of monthly accrual, invoice tracker, budgeting, raising invoice for client
Manage POR/PO processes, raising PO and sharing with the corresponding service provider
Coordinating with concierge servicing and record database
Maintaining monthly attendance and verifying invoice processing
7.Space.
Maintaining monthly attendance and verifying invoice processing
8. Audit.
Maintaining Audit records and updating on shared folders
Maintaining Energy Reports and updating EHS
Scheduling Food water and IAQT and maintaining records
Maintaining PPM records as per 52 weeks calendar
Managing waste management records
Maintaining Staffs BVG and Insurance
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If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
