441 Fixing Appointments Jobs - Page 8

*Only female candidates* *Night shift - US business hours* Night Shift - Appointment Setter - Female Candidate - Work From Home Are you a highly motivated female professional with excellent communication skills looking for a remote night shift opportunity? We're seeking dedicated individuals to join our team as Appointment Setters, working from the comfort of your home during US hours. In this role, you will: Make outbound calls daily using provided phone numbers. Skill-fully manage and track leads within our CRM software. Effectively schedule appointments over the phone. Contribute to lead generation efforts. What we're looking for: Exceptional English speaking communication skills are a must. Strong organisational abilities and attention to detail. Comfortable working night shifts to align with US time zones. Self-driven and results-oriented. In addition to a competitive base salary, this role offers exciting incentive opportunities to reward your performance! Performance-Based Incentives: Earn attractive bonuses for meeting and exceeding your appointment setting targets. Result focused: Additional bonus for new clients. Tiered Incentive Structure: Higher rewards for over-achieving targets and consistently strong performance. If you're a driven individual ready to excel in a dynamic work-from-home environment, we encourage you to apply!

Role & responsibilities Coordinate visits of senior business stakeholders Ensure organisational charts for teams are up to date Responsible for all the logistics such as travel, ground transport and Visas for the senior staff Act as a Coordinator for all activities/events as may be required from time to time, and dealing with event management teams Work as poc with CRES, Location strategy, GTIS, HR teams for various requirements Arrange conferences, meetings, and travel reservations for office personnel Compose, type, and distribute meeting notes, routine correspondence, and reports Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs Locate and attach appropriate files to incoming correspondence requiring replies Email management , as applicable Mail newsletters, communications, and other information Maintain scheduling and event calendars Coordinate conferences and meetings Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications Usage of M365 and necessary softwares to produce correspondence and documents, and maintain presentations, spreadsheets and databases Ordering and maintaining stationery and equipment supplies Priorities Coordinate work flow Update and chase delegated tasks to ensure progress to deadlines Take initiative in manager's absence Maintain procedures manual to ensure consistent performance of routines\ Compose correspondence/reports for own or manager&Communication Attend to general enquiries Arrange schedule for Directors and book all meetings Provide materials for all calls Confidentiality Perform to earn full confidence Assure discreet handling of business Knowledge and Expertise Delivery Management Commercial Management Transformational Change Management Regulatory and Risk Communication and Presentation Relationship Management

Managing Appointments and schedules of MD. Handle the entire team of Executives of the company and report to MD. HR activities monitoring. Team management.

Manage the Group CEO’s schedule, meetings, travel, and communications. Liaise with stakeholders, handle confidential info, prepare reports, and ensure smooth daily operations of the CEO’s office with strong administrative and coordination support. Required Candidate profile MBBS/BDS/BHMS/BAMS/BSc with Masters in Hospital Management. Strong communication, discretion, problem-solving, MS Office skills, and experience in calendar, travel, and stakeholder management. Perks and benefits Competitive pay, growth, and a dynamic environment

Job description Assisting MD and handling day to day secretarial activities, giving administrative support, travel management, co-ordination with departments, handling personal work, MIS reports etc. Acts as liaison to the Board of Directors and board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files. Maintains Directors appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs. Conserves Directors time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls. Maintains personnel and customer confidence and protects operations by keeping information confidential. Organizing & coordinating external communication (with potential and current clients, partners and associates etc.) Coordinating, acting as interface between internal functions of the organization and the top management & following up appropriately on internal and external commitments. Required Candidate profile: Experience of 4+ years in similar profile. Excellent Coordination skills. Impeccable spoken and written professional English. Ability to multitask. Capable of independently preparing different reports. Strong computer skills and MS Office proficiency. Candidate should be sincere and responsible for all secretarial work. Experience providing support to multiple professionals and managing competing priorities. Ability to work in a high performing culture, under pressure and with time-sensitive deadlines. Working Days : 06days (Monday to Saturday)

Executive Assistant - Administration MIT-WPU is seeking a highly organized and proactive Sr. Executive/Executive Assistant to provide comprehensive support to our Head of Department (HOD) in Pune. This is a one-on-one working relationship where you will serve as the primary point of contact for internal and external stakeholders, managing a wide variety of administrative and strategic tasks. Responsibilities: Manage an extremely active calendar of appointments for the HOD, ensuring their schedule is followed and respected. Complete strategic reports and prepare confidential correspondence. Arrange complex travel plans, itineraries, and agendas. Compile documents for special projects. Communicate directly on behalf of the HOD regarding programmatic initiatives. Research, prioritize, and follow up on incoming issues and concerns addressed to the HOD, including those of a sensitive or confidential nature, determining the appropriate course of action. Provide a bridge for smooth communication between the HOD's office and internal departments, demonstrating leadership to maintain credibility and trust with senior management. Work closely with the HOD to keep them informed of upcoming commitments and responsibilities. Provide leadership to build crucial relationships and manage special projects for the HOD, some of which may have organizational impact. Complete critical deliverables with a hands-on approach, including drafting acknowledgment letters and personal correspondence, to facilitate the HOD's leadership. Prioritize conflicting needs, handle matters expeditiously, and follow through on projects to successful completion, often under deadline pressure. Participate as an adjunct member of the Executive Team, assisting in scheduling and attending meetings. Assist in coordinating the agenda of senior management team meetings and all staff meetings. Facilitate cross-divisional coordination of travel and outreach plans. Skills and Abilities: Strong organizational skills with excellent attention to detail, capable of seamlessly performing and prioritizing multiple tasks. Very strong interpersonal skills to build relationships with staff, management, and external partners. Excellent written and verbal communication skills. Demonstrated proactive approach to problem-solving with strong decision-making capabilities. Emotional maturity. Highly resourceful team player, also extremely effective independently. Proven ability to handle confidential information with discretion and adapt to various competing demands, demonstrating the highest level of customer/client service. Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment. Forward-looking thinker who actively seeks opportunities and proposes solutions. Education and Experience: 5-7 years of experience. Experience and interest in internal and external communications and partnership development. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and Social Media web platforms.

Draft MOM, emails, with precision and professionalism. Ensure effective verbal communication Conduct timely follow-ups on action items, commitments, and deadlines. Coordinate meetings, appointments, and travel arrangements. Required Candidate profile Proficiency in Excel for data analysis, reporting, and streamlining processes. Strong in follow-ups and stakeholder coordination

Roles and Responsibilities Manage director's calendar, schedule appointments, meetings, and events. Coordinate travel arrangements including flight bookings, hotel reservations, and logistics. Prepare monthly reports on business performance and provide insights for improvement. Handle correspondence such as emails, letters, and presentations on behalf of the director. Provide administrative support to ensure seamless operations within the organization.

Responsibilities: * Coordinate meetings & travel arrangements * Maintain confidentiality at all times * Manage correspondence & calendar scheduling * Provide administrative support to senior team members

Manage the MD’s schedule, appointments, meetings, and travel arrangements. Prepare reports, presentations, and correspondence on behalf of the MD. Handle confidential information with discretion and professionalism Maintain accurate records, files,

Position: Executive Assistant to CFO (Secretarial role) Job Location: BKC, Mumbai Working: Mon to Fri (Work from office) We are seeking a highly organized and proactive Executive Assistant t o support the Chief Financial Officer (CFO) in a fast-paced, dynamic environment. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to handle sensitive information with integrity. This is a high-visibility role that offers exposure to strategic decision-making and the inner workings of a leading organization. Key Responsibilities: Calendar Management: Schedule and coordinate internal and external meetings, conferences, and events for the CFO; manage day-to-day appointments and deadlines. Travel Arrangements: Plan and manage complex travel itineraries including flights, accommodation, and ground transportation; process travel reimbursements. Documentation & Communication: Draft, proofread, and manage confidential correspondence, reports, presentations, and meeting minutes. Stakeholder Coordination: Act as a liaison between the CFO and internal teams, board members, investors, auditors, and other key stakeholders. Meeting Support: Prepare agendas, collate materials, ensure timely distribution of documents, and follow up on action items. Confidentiality & Discretion: Handle sensitive financial and strategic information with the highest level of confidentiality. Project Assistance: Support the CFO in strategic and operational projects, including financial reporting cycles and board meeting preparations. Record Keeping: Maintain accurate records, organize filing systems, and ensure compliance with internal and regulatory standards. Office & Administrative Support: Assist with general administrative tasks, including expense tracking, vendor coordination, and executive office supplies. Candidate Requirements: Bachelors degree in Commerce, Business Administration, or a related field. 5+ years of experience as an Executive Assistant or Secretary to C-suite executives, preferably in finance or corporate settings. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with modern collaboration tools (e.g., Teams, Zoom). Excellent verbal and written communication skills. Strong organizational and multitasking abilities. High degree of professionalism and judgment. Discreet, trustworthy, and capable of handling sensitive information with integrity. Comfortable working in a high-pressure, fast-paced environment.

Job Title : Executive Assistant Location State : Haryana Location City : Gurgaon Experience Required : 5 to 6 Year(s) Shift: Day Shift Work Mode: Onsite Position Type: Contract Openings: 1 Company Name: VARITE INDIA PRIVATE LIMITED About The Client: An American multinational computer technology company headquartered in Austin, Texas, United States. A global technology provider offers a comprehensive suite of software solutions, encompassing a flagship relational database management system, enterprise resource planning, customer relationship management, and cloud services. Additionally, the company delivers middleware products, business intelligence tools, and industry-specific applications, addressing diverse business needs worldwide. As a key player in application development, it stewards a widely utilized programming language. These software solutions cater to businesses across various industries and are widely adopted for scalability, security, and innovation. About The Job: CORE RESPONSIBILITIES Calendar Travel & Logistics Expenses Coverage Provide high-volume calendaring, travel, and expense support • Provide Admin services during designated support hours • Manage complex calendars for multiple clients in multiple locations • Schedule internal and external meetings for multiple clients • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses • Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with clients and other Administrative Assistants for meeting coordination • Provide proactive time management recommendations to executives • Coordinate domestic and international travel arrangements via travel tool • Prepare and submit corporate card expense reports • Maintain program scope of support within agreed-upon service level agreements • Provide coverage support for fellow colleagues Qualifications: B.COM/ MBA/ BCA/ MCA/ B.TECH/ MCA How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post. Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status. Unlock Rewards: Refer Candidates and Earn. If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE. Exp Req - Referral Bonus 0 - 2 Yrs. - INR 5,000 2 - 6 Yrs. - INR 7,500 6 + Yrs. - INR 10,000 About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

What we are looking for: ZF Steering Gear (INDIA) Ltd is looking for a Personal Assistant to provide high quality, efficient and proactive administrative support to the Senior Management, to contribute to the positive and professional environment in the office. Key Accountabilities & Responsibilities: Key point of contact for Senior Management, proactively managing internal/external enquires and communication, some of which may be of a sensitive and/or confidential nature. Travel Management, Travel Booking Calendar Management Prepare Excel & PPT reports for monthly, quarterly and annual management meetings, analyze financial and operational results of manufacturing units and present financial reports. Proactive management of management schedule and meetings, organizing busy diaries including liaison with high profile and senior personnel including Government officers, Directors and Chief Executives of other corporations. Support by preparing management for meetings, including organizing travel arrangements and itineraries, providing all supporting information and documentation such as agendas, minutes, papers etc. Provide general administrative including printing, photocopying, scanning and filing, as well as coordinating internal management procedures, such as induction and appraisal management, updating holiday and absence records on the HR system, completing expense claims and other finance procedures. Support the drafting of a range of materials such as presentations, speeches, and papers for meetings, including gathering data, researching material, creating PowerPoint presentations, and ensuring appropriate input from colleagues/managers. Act as the conduit between the senior management by coordinating internal diaries and meetings, liaising effectively with business support colleagues, ensuring high regard for excellent customer service both internally and externally. Review the post as and when it arrives to ensure that urgent matters are brought to the attention of the relevant person and that all post is sorted appropriately; ensure all outgoing mail is processed within reasonable timescales. Take and type up minutes of meetings as directed and coordinate post-meeting correspondence to follow-up on actions to all relevant parties. Proactively coordinate and manage the actions and deadlines of the management and corporate management enabling them to respond promptly and appropriately to meeting outcomes/minutes, letters, emails etc., and to publish communications such as briefings, blogs etc. Undertake specific projects as directed, some of which may be of a complex, sensitive and confidential nature. Provide ad-hoc support as required, such as conducting research, gathering data etc., and presenting findings in a timely manner. Assist the management in maintaining good internal communications with staff, coordinating with the HR Director, as appropriate, including emails, newsletters, memos, staff meetings, away days and events, as required. Qualifications and Requirements: BA or MBA in Finance or Business Administration Meticulous attention to detail and accuracy with strong planning and organizational skills. Proficient in Microsoft office (Word, Power Point, Outlook and Excel). Excellent secretarial skills including typing speed (minimum 60 WPM) Excellent English verbal and writing communication skills Ability to work flexibly with and for others Ability to work accurately under pressure and to deadlines Maintain productivity and calm when under pressure Ability to respond positively and pro-actively to colleagues and external contacts Excellent attention to detail and presentation Professional business understanding Highly proactive and self-directed with the ability to work independently effectively Demonstrate an interest in further education eager to learn Good networking skills and relationship builder both internally and externally Flexible and approachable with a positive and collaborative approach to problem solving Assertive with an outcome focused approach and friendly and helpful disposition Exceptionally discreet and tactful with awareness to maintain confidentiality with sensitive matters

Job description We are seeking a highly organized and proactive Executive Assistant to join our dynamic team at Aelum Consulting. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Your exceptional organizational skills, attention to detail, and ability to multitask will contribute to the smooth operation of our organization. Responsibilities: Manage the CEO's calendar and schedule appointments, meetings, and travel. Create accurate and detailed Meeting Minutes (MOM) and track Action Items. Handle incoming and outgoing emails and correspondence. Excellent verbal and written communication skills, with a keen eye for detail. Prepare presentations and reports. Conduct research and gather information. Order office supplies and coordinate shipping. High level of discretion and ability to handle confidential information. Other administrative duties as assigned. Qualifications: Bachelor's degree or equivalent Proven experience as an Executive Assistant or in a similar administrative role. Excellent verbal and written communication skills, with a keen eye for detail. Familiarity with productivity tools like MS Office Suite, Calendar Management software, and platforms such as ClickUp. Strong interpersonal skills and the ability to build relationships with internal and external stakeholders. Ability to work independently and collaboratively in a fast-paced environment.

Job Title : Executive Assistant to Leadership Team Experience : 10-20 years Location : Pune, Shivaji Nagar Employment Type: First 6 months contract Gender Preference : Female Candidates Only Job Summary: We are seeking a highly organized and proactive Executive Assistant to support our leadership team. The ideal candidate must have excellent English communication skills, exceptional coordination abilities, and experience in travel management, scheduling, vendor relations, and client interactions. This role requires multitasking, professionalism, and a keen attention to detail while assisting three senior leaders. Key Responsibilities: Executive Support: Provide high-level administrative assistance to three senior leaders, ensuring seamless day-to-day operations. Meeting Coordination: Schedule, organize, and manage meetings, ensuring all necessary materials and agendas are prepared in advance. Travel & Accommodation: Arrange domestic and international travel, including flight bookings, hotel reservations, and itinerary management. Vendor Management: Handle vendor relationships, negotiations, and service agreements for office and business-related needs. Client Relationship Management: Act as a liaison between the leadership team and clients, ensuring smooth communication and relationship management. Calendar & Appointment Management: Efficiently plan and manage executives' schedules, prioritizing commitments and deadlines. Event Planning: Coordinate corporate events, conferences, and business engagements as required. Confidentiality & Discretion: Handle sensitive business and personal information with the highest level of confidentiality and professionalism. Key Requirements: Experience : 10-20 years in an executive assistant, administrative, or similar role. Education : Bachelor's degree in Business Administration, Communications, or a related field (preferred). Skills: Outstanding English communication skills (both written and verbal). Strong organizational and multitasking abilities. Expertise in travel bookings, hotel reservations, and vendor coordination. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools Ability to work under pressure and manage multiple priorities effectively. High level of discretion and professionalism in handling confidential information. Why Join Us? Work in a dynamic and professional environment supporting senior leadership. Opportunity to build strong client and stakeholder relationships. Competitive compensation and career growth opportunities. If you meet the above requirements and are eager to take on a challenging yet rewarding role, we encourage you to apply! Interested candidates can send their resumes on - uditak@gttfoundation.org Contact Number- Udita 8087541813

Role & responsibilities 1. Communicates with staff on the General Managers behalf and coordinates with high-level meetings both internally and externally. 2. Provides support and assists in the tracking of work projects and the delegation of work assignments to help ensure smooth and effective operations. 3. Initiates follow-up procedures to ensure that projects and other tasks are completed and/or deadlines met including coordinating activities with others, and developing systems for tracking information, projects, and pending issues. 4. Receives and screens phone calls, visitors, incoming correspondence, documents, and e- mails on behalf of the General Manager/HR Head ; prioritizes and routes as appropriate; obtains and/or gives information; answers routine inquires; and explains or clarifies policies and procedures. 5. Acting as the first point of contact between managers and internal/external clients via phone calls and other methods of communication. 6. Maintaining databases and filing systems, monthly reports etc . 7. Maintain the administration store inventory in Co-Ordination with HR. 8. Miantain Indent record maintain to Head office (For approval) 9. Prepare cash voucher and maintain the data in excel for budget preparation. 10. Develops, maintains, and manages accurate and organized manual or computerized filing systems; searches, locates, retrieves, and/or tracks files in order to provide requested information; and creates new files and filing systems when needed. 11. Responsible for ordering of supplies and processing purchase requisitions. 12. May take and transcribe dictation, and summary and verbatim notes, to arrange and present the information in a clear and concise manner. Preferred candidate profile Prior experience in an administrative assistant, Executive secretary, or office Assistant role Ability to follow established processes. Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint). Ability to multitask and prioritize workload. 5. Experience in creating and maintaining office management systems and procedures Perks and benefits As per company norms. Fixed salary

ROLES & RESPONSIBILITIES :- Calendar Management: Organizing and maintaining the calendar, scheduling appointments, meetings, and conference calls. Travel Arrangements: Planning and booking travel, including flights, accommodations, and itineraries, while ensuring adherence to travel policies and budget considerations. Expense Reporting: Assisting with the preparation and submission of expense reports, ensuring they are accurate and submitted in a timely manner Supporting Meeting: Materials, coordinating schedules, organizing logistics and diary invites Out-of-Office alternative contact: Supporting the movement of client emails during periods of absence and leave of Senior Directors Building Professional relationship: Building strong relationships with key client EAs and establishing a rapport with clients, Partners, Directors, and staff. Business Continuity planning: Cover during periods of holiday and sickness Adhoc Management: Ad hoc projects/tasks for Senior Directors Collaboration: Working effectively in diverse teams within an inclusive team culture where people are recognized for their contribution

Visitor Mgmt Managing Calls MD/JMD Coordinate,Organize, Plan meetings & Minutes Managing office supplies General administrative support Draft emails & responses on behalf of MD Upkeep of Infrastructure & Equipment’s Travel Mgmt Record & Document Mgmt Required Candidate profile 8-10Yrs Exp Graduate/Management Excellent written & verbal English communication skills is a MUST Presentable personality MS Office Flexible to travel for meetings &support Job Stability

Fresher to 2 years of experience as an executive assistant or in a similar administrative support role. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and tools like Google Workspace, Zoom, Slack, etc. Excellent organizational, time management, and multitasking skills. Strong verbal and written communication abilities. High level of discretion and professionalism. Ability to work independently and handle multiple projects simultaneously.

. We’re looking for an Executive Assistant for a reputed real estate firm based in Mangalore Excellent communication and coordination skills Real Estate or related industry experience preferred

Responsibilities: * Provide administrative support to MD * Schedule meetings & appointments * Manage calendar, travel & secrets * Draft letters & MOMs * Book hotels & flights

Executive Assistant to CEO: Manage calendar, travel, meetings, and communications. Support key projects, handle confidential info, and ensure smooth daily operations. Requires 5+ yrs experience, strong org skills, and professionalism.

Roles and Responsibilities : Manage the CEO's schedule, calendar, and travel arrangements to ensure efficient use of time. Coordinate meetings, appointments, and events with internal stakeholders and external partners. Handle confidential correspondence, emails, and phone calls on behalf of the CEO. Provide administrative support to senior executives as needed. Job Requirements : 5-8 years of experience as an Executive Assistant or Personal Assistant in a similar industry (IT Services & Consulting). Strong calendar management skills with ability to prioritize tasks effectively. Proficiency in fixing appointments, travel booking, and managing complex schedules.

Provide executive support to 2 Co-Founders—manage schedules, travel, meetings, and communications. Ensure timely follow-ups, prepare documents, and handle confidential info. Must be detail-oriented, efficient, and experienced in a similar role.

Responsibilities: * Coordinate meetings & travel plans * Draft letters & memos * Provide administrative support * Manage director's calendar & schedule appointments * Ensure seamless secretarial operations Health insurance Provident fund