274 Facility Maintenance Jobs - Page 11

About The Role This role involves the development and application of engineering practice and knowledge in designing, managing and improving the processes for Industrial operations, including procurement, supply chain and facilities engineering and maintenance of the facilities. Project and change management of industrial transformations are also included in this role. About The Role - Grade Specific Focus on Industrial Operations Engineering. Develops competency in own area of expertise. Shares expertise and provides guidance and support to others. Interprets clients needs. Completes own role independently or with minimum supervision. Identifies problems and relevant issues in straight forward situations and generates solutions. Contributes in teamwork and interacts with customers.

Position - Project Executive Key Responsibilities: Conduct site visits for monitoring project progress, validating on-ground readiness, and resolving site-level challenges. Follow up with vendors to ensure timely delivery of assets as per the project schedule. Project planning and execution to ensure handover within the defined timelines. Ensure POs are raised in advance for all assigned sites; if pending, follow up to initiate the PO process without delay. Track and maintain records of all asset deliveries to ensure no delays in execution. Coordinate effectively with Real Estate, Operations, and other internal stakeholders to align project milestones and resolve interdepartmental dependencies. Manage end-to-end project coordination , including planning, execution, issue resolution, and reporting. Ensure timely conversion of all invoices to GRN in coordination with finance and procurement teams. Contribute to streamlining internal processes for consistent operational efficiency. Support initiatives to enhance employee satisfaction and productivity through smooth execution of project deliverables. Functional Objectives: Ensure all POs are processed on time to prevent project delays. Streamline processes to support consistent and scalable operations. Foster a collaborative and productive work environment with internal teams and external partners. Key Skills & Competencies: Strong project management and coordination skills Effective communication and stakeholder management Vendor management and follow-up skills Attention to detail and proactive problem-solving Working knowledge of procurement processes (PO, GRN, invoicing) Familiarity with operational and real estate functions is a plus Qualifications & Experience: Diploma In Electrical & Bachelors degree in Engineering Electrical 2 To 7 years of relevant experience in project coordination, asset deployment, or operations Proficiency in MS Excel, Google sheet ,Project Planning Tools, and internal ERP systems preferred & Zoho.

Responsibilities: * Maintain HVAC equipment, chillers & cooling towers * Ensure facility compliance with safety standards * Manage utility systems & AHUs/FCUs * Collaborate on capital projects planning Assistive technologies Accessible workspace Travel allowance Over time allowance House rent allowance Employee state insurance Health insurance Performance bonus Annual bonus Provident fund

Facility Manager Electrical / Mechanical Engineer with 10+ yrs exp in facility managemnet company ctc upto 14lpa Location navi mumbai Whatsapp your resume at 8013014471 Ideaspot Consultant Required Candidate profile Deep engineering knowledge in commercial utility equipment (HVAC, STP, WTP, Boilers, Lifts, Pump stations, Fire pumps, Solid waste management, Bio gas plant, etc.)

Job Description: Head of Facility Position Title: Head of Facility Department: Facility Management Reporting Location: Corporate Office, Noida. Reports To: CEO/Managing Director Job Summary: The Head of Facility is responsible for overseeing the overall management, operational efficiency of the facility management services. This role combines strategic planning with day-to-day operational oversight, ensuring that the companys objectives in client satisfaction, and service delivery are met. The candidate will be instrumental in driving revenue growth, expanding market share, and ensuring operational excellence. Key Responsibilities: 1. Operations Management: Service Delivery: Oversee the operational teams to ensure high-quality service delivery across all facilities and contracts. Operational Efficiency: Develop and implement operational procedures to improve efficiency, reduce costs, and enhance service quality. Budget Management: Manage operational budgets, ensuring cost-effectiveness while maintaining high service standards. Compliance: Ensure all operations comply with industry standards, health and safety regulations, and environmental guidelines. Vendor Management: Oversee relationships with vendors and service providers to ensure high-quality and cost-effective services. 3. Team Leadership: Leadership: Lead and mentor a diverse team of facility managers, business development executives, and operational staff. Performance Management: Set performance targets, monitor progress, and implement improvements where necessary. Training & Development: Identify training needs and provide opportunities for team growth and professional development. 4. Client Relationship Management: Client Retention: Ensure high levels of client satisfaction through regular communication, performance reviews, and prompt issue resolution. Feedback & Improvements: Gather client feedback and implement changes to improve service delivery and client retention. 5. Strategic Planning: Long-term Goals: Collaborate with senior management to define long-term business goals and growth strategies. Innovation: Drive innovation by identifying new technologies and solutions that improve service delivery and client satisfaction. Key Skills & Competencies: Leadership: Proven leadership abilities with a focus on team management, operational efficiency, and client satisfaction. Operational Expertise: In-depth knowledge of facility management operations, including maintenance, security, housekeeping, and compliance. Client Focus: Excellent communication and interpersonal skills to maintain strong client relationships and understand their needs. Problem-Solving: Strong analytical skills with the ability to identify issues, create solutions, and implement changes efficiently. Financial Management: Experience managing budgets, forecasting financial performance, and driving profitability. Qualifications & Experience: Education: Bachelor’s degree in Business Administration, B.Tech in Electricals / Civil Engineering, Facility Management, Operations Management, or a related field. A master’s degree is a plus. Experience: Minimum 10 years of experience in Residential Societies, Overall Experience 15 Years preferable, facility management, operations, or business development, with at least 5 years in a leadership role. Certifications: Relevant certifications in facility management or business development (e.g., IFMA, PMP) are advantageous. Industry Knowledge: Knowledge of industry standards, best practices, and emerging trends in facility management and operations. Key Performance Indicators (KPIs): Revenue growth and new client acquisition Operational cost control and efficiency Client satisfaction and retention rates Team performance and development Compliance with health, safety, and industry regulations Working Conditions: Full-time position May require travel for client meetings, site visits, and operational assessments This role is pivotal in ensuring the company’s growth and operational excellence in the facility management industry. The Head of Facility (Business Development & Operations) will need to balance business development with hands-on management of daily operations to ensure both growth and efficiency.

About The Role This role involves the development and application of engineering practice and knowledge in designing, managing and improving the processes for Industrial operations, including procurement, supply chain and facilities engineering and maintenance of the facilities. Project and change management of industrial transformations are also included in this role. About The Role - Grade Specific Focus on Industrial Operations Engineering. Develops competency in own area of expertise. Shares expertise and provides guidance and support to others. Interprets clients needs. Completes own role independently or with minimum supervision. Identifies problems and relevant issues in straight forward situations and generates solutions. Contributes in teamwork and interacts with customers.

This role involves the development and application of engineering practice and knowledge in designing, managing and improving the processes for Industrial operations, including procurement, supply chain and facilities engineering and maintenance of the facilities. Project and change management of industrial transformations are also included in this role. Job Description - Grade Specific Focus on Industrial Operations Engineering. Develops competency in own area of expertise. Shares expertise and provides guidance and support to others. Interprets clients needs. Completes own role independently or with minimum supervision. Identifies problems and relevant issues in straight forward situations and generates solutions. Contributes in teamwork and interacts with customers.

Responsibilities: Active role in Facility Management to ensure the SLAs are being met without any deviation. Responsible for Monitoring Technical team, Security team, House- keeping team activities and ensuring calls are closed within the SLA. Interacting with builder for facility concern issues, project initiatives, Energy conservation initiatives, preparing the statutory documents etc. Responsible for Preparing, 52 Week Planned Preventive maintenance schedules of all M&E installations and ensuring 100% on time closure of preventive maintenance activities as per the schedules without any deviations Having walk through with the team and provide snags and follow up for closure. Inventory Management Monitoring of all housekeeping / pantry / stationery / M&E consumables and ensure reordering. Responsible for preparing & maintaining Asset list and ensuring the Asset reconciliation activities has to be carry out as per schedules without any deviation. Responsible for Operation and maintenance of electrical and mechanical equipments like UPS Systems, HVAC systems, Inverters, LT panels, Control panels, Bus couplers panels, Distribution boards (UPS, Raw power, Lighting and Emergency Lighting DB’s). Management of Business continuity planning in case of strikes / bundhs etc. Operation and Maintenance , which include Fire Alarm system, Public addressing system, Access, control system and CCTV system. Responsible for Operation and maintenance of fire and safety practices like sprinkler system, hydrant system, Fire alarm system, PA system, VESDA system, FM200 system, WLD system, smoke detector system, Heat detector system and Fire extinguishers maintenance are followed without any deviation. Monitoring AMC vendors / Service providers who is working inside the premises and ensuring the services has been provided without any deviation. Responsible for preparing a schedule and executing Annual Power Shutdown activity for all M&E installations. Trouble shooting & rectification of the day-to-day electrical problems with in minimum time & maintaining minimum down time. Responsible for preparation of critical spares list for all installations as per the manufacturer’s recommendations. Preparing, Maintaining and submitting reports like MMR, SLA, IR and RCA, , Helpdesk call report, daily report, Weekly report, Asset reconciliation report, PPM completion report, Utility reports, Invoice tracker etc. Presenting High and low lights to clients. Responsible for minor project coordination and management like floor renovation, adding seats etc. Ensuring vendor payments are paid on time for the rendered services Responsible to conduct fire evacuation drills Ensuring the building compliance certificates are in place Ensuring the FLA (First line assurance) documents are updated on time in the EXL portal Ensuring the e-nforce checklist updated on time in the EXL portal Responsible for raising CBRE, sub vendor (Amps,Tenon,Pest control, etc.) cost sheets generation and invoice submission Responsible for raising request for any facility requirements as and when required Responsible for internal and external audit coordination and ensuring nil observations in the audit Responsible to keep all AMC service reports without fail Responsible in F&B operation like ensuring cafeteria operations are intact, Food license is in place, conducting kitchen surprise audits in a monthly basis, snack and Beverage counter are intact Responsible for Client management like welcoming clients, food arrangements, billing process etc Should have very good command over MS Office (Word, Excel & PowerPoint) Managing the team and ensure all the day to day activities are handled smoothly without any escalation Interested Candidates can share resume at archana.mattoo@cbre.com

Responsibilities: Active role in Facility Management to ensure the SLAs are being met without any deviation. Responsible for Monitoring Technical team, Security team, House- keeping team activities and ensuring calls are closed within the SLA. Interacting with builder for facility concern issues, project initiatives, Energy conservation initiatives, preparing the statutory documents etc. Responsible for Preparing, 52 Week Planned Preventive maintenance schedules of all M&E installations and ensuring 100% on time closure of preventive maintenance activities as per the schedules without any deviations Having walk through with the team and provide snags and follow up for closure. Inventory Management Monitoring of all housekeeping / pantry / stationery / M&E consumables and ensure reordering. Responsible for preparing & maintaining Asset list and ensuring the Asset reconciliation activities has to be carry out as per schedules without any deviation. Responsible for Operation and maintenance of electrical and mechanical equipments like UPS Systems, HVAC systems, Inverters, LT panels, Control panels, Bus couplers panels, Distribution boards (UPS, Raw power, Lighting and Emergency Lighting DB’s). Management of Business continuity planning in case of strikes / bundhs etc. Operation and Maintenance , which include Fire Alarm system, Public addressing system, Access, control system and CCTV system. Responsible for Operation and maintenance of fire and safety practices like sprinkler system, hydrant system, Fire alarm system, PA system, VESDA system, FM200 system, WLD system, smoke detector system, Heat detector system and Fire extinguishers maintenance are followed without any deviation. Monitoring AMC vendors / Service providers who is working inside the premises and ensuring the services has been provided without any deviation. Responsible for preparing a schedule and executing Annual Power Shutdown activity for all M&E installations. Trouble shooting & rectification of the day-to-day electrical problems with in minimum time & maintaining minimum down time. Responsible for preparation of critical spares list for all installations as per the manufacturer’s recommendations. Preparing, Maintaining and submitting reports like MMR, SLA, IR and RCA, , Helpdesk call report, daily report, Weekly report, Asset reconciliation report, PPM completion report, Utility reports, Invoice tracker etc. Presenting High and low lights to clients. Responsible for minor project coordination and management like floor renovation, adding seats etc. Ensuring vendor payments are paid on time for the rendered services Responsible to conduct fire evacuation drills Ensuring the building compliance certificates are in place Ensuring the FLA (First line assurance) documents are updated on time in the EXL portal Ensuring the e-nforce checklist updated on time in the EXL portal Responsible for raising CBRE, sub vendor (Amps,Tenon,Pest control, etc.) cost sheets generation and invoice submission Responsible for raising request for any facility requirements as and when required Responsible for internal and external audit coordination and ensuring nil observations in the audit Responsible to keep all AMC service reports without fail Responsible in F&B operation like ensuring cafeteria operations are intact, Food license is in place, conducting kitchen surprise audits in a monthly basis, snack and Beverage counter are intact Responsible for Client management like welcoming clients, food arrangements, billing process etc Should have very good command over MS Office (Word, Excel & PowerPoint) Managing the team and ensure all the day to day activities are handled smoothly without any escalation Interested Candidates can share resume at archana.mattoo@cbre.com

Role & responsibilities: Outline the day-to-day responsibilities for this role. Preferred candidate profile: Specify required role expertise, previous job experience, or relevant certifications.

Job Title: Maintenance Supervisor Location: Rama University, Kanpur Employment Type: Full-Time Experience Required: 3 to 8 Years Salary Range: 12,000 20,000 / Month (Based on Experience) Job Summary: Rama University is seeking a dedicated and hands-on Maintenance Supervisor to oversee day-to-day maintenance operations across the campus. The ideal candidate will have practical experience in managing small teams, handling basic repairs, and ensuring smooth functioning of all physical infrastructure. This is a critical role that supports campus safety, cleanliness, and operational efficiency. Key Responsibilities: Supervise and assign duties to electricians, plumbers, carpenters, and housekeeping staff. Perform or coordinate minor repairs in plumbing, electrical, masonry, and civil work. Monitor routine maintenance of equipment, lighting, water systems, and public areas. Ensure cleanliness and upkeep of classrooms, offices, restrooms, hostels, and outdoor spaces. Maintain logs of work orders, staff attendance, and material usage. Ensure safety protocols are followed during all repair or maintenance work. Inspect facilities regularly and report major repair requirements to the Estate Manager/Admin Head. Coordinate with vendors or external technicians when needed. Ensure availability of tools and request stock replenishments as needed. Be available on-call during emergencies or breakdowns on campus. Qualifications & Skills: Minimum 10th pass or ITI/Diploma in Electrical/Civil/Mechanical (preferred). 37 years of relevant work experience in facility or building maintenance. Good knowledge of basic repair work (electrical, plumbing, carpentry, etc.). Ability to lead a team and assign responsibilities efficiently. Familiar with basic safety practices and emergency protocols. Physically fit and capable of managing on-ground work. Honest, reliable, and disciplined.

This role involves the development and application of engineering practice and knowledge in designing, managing and improving the processes for Industrial operations, including procurement, supply chain and facilities engineering and maintenance of the facilities. Project and change management of industrial transformations are also included in this role. - Grade Specific Focus on Industrial Operations Engineering. Fully competent in own area. Acts as a key contributor in a more complex/ critical environment. Proactively acts to understand and anticipates client needs. Manages costs and profitability for a work area. Manages own agenda to meet agreed targets. Develop plans for projects in own area. Looks beyond the immediate problem to the wider implications. Acts as a facilitator, coach and moves teams forward. Skills (competencies)

We are seeking a highly motivated and experienced Facilities Executive to oversee and manage our organization's facility operations. The Facilities Executive is charge of coordinating and supervising a team of facility staff, including technicians, maintenance personnel, and support staff. We offer competitive compensation packages. Roles and Responsibilities: Oversee the day-to-day operations of all facilities, ensuring proper functioning, maintenance, and cleanliness. Conduct regular inspections to identify maintenance needs, safety hazards, and cleanliness issues, and implement corrective actions. Coordinate and manage facility projects, including renovations, expansions, and relocations, from planning to execution, ensuring timelines, budgets, and quality standards. Ensure compliance with all applicable safety, health, and environmental regulations. Well-informed about industry best practices, emerging trends, and technological advancements in facilities management, and recommend innovative solutions to enhance operational efficiency and cost-effectiveness. Coordinate with housekeeping and maintenance staff to assign tasks and monitor their execution. Conduct regular inspections to assess the cleanliness and maintenance standards and take necessary actions to address any deficiencies. Updating of facilities checklist, records, and scheduling and managing the operations according to weekly, fortnightly, and monthly are a must. Schedule and coordinate routine maintenance, repairs, and inspections for building systems and equipment, such as HVAC, plumbing, electrical, and security systems and Exposure to HT connections is an added advantage. Develop and implement preventive maintenance programs to minimize downtime and extend the lifespan of facility assets. Skills Required: Effective communication and interpersonal skills, with the ability to collaborate and build relationships with internal and external stakeholders. Willingness to work flexible hours, including shifts, Saturdays, and across different branches in Chennai, and to handle emergencies or unexpected issues as needed. Eligibility Criteria: Any degree (regular). 2019 to 2024 graduates with a minimum of 60% in all academics HSC is mandatory. No gaps of any kind. Experience: 0-5 years of experience in relevant field. Venue: Syncfusion Software Pvt., Ltd. AJ-217, Eymard Complex, 4th Avenue, Shanthi Colony, Anna Nagar, Chennai - 600040. Interested and eligible candidates can come for walk-in on August 22nd, 2025, at 9.00 AM. For any clarifications please contact: recruitment.chn@syncfusion.com Note: Those who attended interview already are not eligible for this walk-in

To supervise and ensure cleanliness, hygiene and safety and upkeep of hospital area ensuring compliance and protocol and assisting in administrative tasks for smooth hospital operations.

Roles and Responsibilities Manage day-to-day operations of facility services, including soft services such as housekeeping, security, and landscaping. Oversee maintenance activities to ensure timely resolution of technical issues and minimize downtime. Coordinate handovers between vendors and internal teams to ensure seamless transitions. Develop and implement effective property management strategies to optimize space utilization and reduce costs. Provide administrative support for various projects related to facility services.

This role involves the development and application of engineering practice and knowledge in designing, managing and improving the processes for Industrial operations, including procurement, supply chain and facilities engineering and maintenance of the facilities. Project and change management of industrial transformations are also included in this role. - Grade Specific Focus on Industrial Operations Engineering. Develops competency in own area of expertise. Shares expertise and provides guidance and support to others. Interprets clients needs. Completes own role independently or with minimum supervision. Identifies problems and relevant issues in straight forward situations and generates solutions. Contributes in teamwork and interacts with customers.

This role involves the development and application of engineering practice and knowledge in designing, managing and improving the processes for Industrial operations, including procurement, supply chain and facilities engineering and maintenance of the facilities. Project and change management of industrial transformations are also included in this role. - Grade Specific Focus on Industrial Operations Engineering. Develops competency in own area of expertise. Shares expertise and provides guidance and support to others. Interprets clients needs. Completes own role independently or with minimum supervision. Identifies problems and relevant issues in straight forward situations and generates solutions. Contributes in teamwork and interacts with customers.

This role involves the development and application of engineering practice and knowledge in designing, managing and improving the processes for Industrial operations, including procurement, supply chain and facilities engineering and maintenance of the facilities. Project and change management of industrial transformations are also included in this role. - Grade Specific Focus on Industrial Operations Engineering. Develops competency in own area of expertise. Shares expertise and provides guidance and support to others. Interprets clients needs. Completes own role independently or with minimum supervision. Identifies problems and relevant issues in straight forward situations and generates solutions. Contributes in teamwork and interacts with customers.

Role Descriptions Facility Maintenance> Oversee the maintenance of buildings, equipment, and grounds. > Schedule and supervise repairs, renovations, and installations. > Ensure healthy and smooth working environment for employees. > Develop and implement a preventive maintenance program for buildings, equipment, and systems (e.g., HVAC, plumbing, electrical). > Schedule and supervise repairs, upgrades, and renovations. > Respond promptly to facility-related emergencies and resolve issues efficiently. > Emergency planning and action. > Best initiatives as per industry standards. > Cafeteria management. Behavioral Traits> Leadership quality. > Working under pressure. > Adaptability. > Team player. > Learning attitude. > Solution oriented approach. > Coordination with stakeholders. Team Management> Lead and train facility staffs. > Assign tasks and monitor performance to ensure efficiency. Budgeting and Cost Control> Develop and manage the facility budget. > Negotiate contracts with vendors and service providers to optimize costs. Compliance and Safety> Ensure compliance with health, safety, and environmental regulations. > Conduct regular inspections and risk assessments. > Implement emergency preparedness plans. Vendor and Contractor Management> Coordinate with external contractors for specialized services (e.g., HVAC, plumbing, electrical). > Evaluate vendor performance and ensure quality service delivery. > Source, evaluate, and manage relationships with external contractors and service providers. > Oversee contractor performance to ensure quality and timely delivery of services. > Review and approve invoices and service agreements. Sustainability Initiatives> Implement energy-efficient and eco-friendly practices. > Monitor utility usage and recommend cost-saving measures. MIS & Reporting> Ensure Supplier Invoice Process is Timely and Follow Up with Finance Team for Payments. > Maintain Accurate Trackers for Invoices, Purchase Orders (PO), Supplier Contracts (SC), Annual Maintenance Contracts (AMC), etc. > Prepare Comprehensive Reports on Facility Operations, Expenses, and Maintenance Activities. > Provide Regular Updates to Senior Management Regarding Facility-Related Issues and Proposed Solutions. Managing Policies and Audits Compliance Documentation and Record Keeping: > Ensure all administrative records are properly maintained and easily accessible. > Verify compliance with legal and regulatory requirements for document retention. Policy and Procedure Compliance: > Review all administrative policies and procedures to ensure they are up-to-date and followed. > Check for compliance with organizational standards and external regulations. Training and Awareness: > Confirm that all staff are trained on relevant administrative procedures and policies. > Evaluate the effectiveness of training programs. Security and Access Control: > Assess the security measures in place for administrative areas, including access controls and data protection. > Ensure that unauthorized access is restricted. Infrastructure Management and Maintenance: >Inspect mechanical and electrical systems, site infrastructure, and overall building condition. > Prioritize repairs and maintenance based on urgency and impact. Space Management Collaborative and Meeting Spaces: > Dedicated Meeting Rooms: Provide well-equipped meeting rooms for meetings and training sessions. > Collaborative Zones: Create informal areas for spontaneous discussions and team collaboration. Storage and Organization: > Efficient Storage Solutions: Implement effective storage systems to keep administrative documents and supplies organized and accessible. Employee Feedback and Engagement: > Regular Feedback: Gather feedback from staffs to understand their needs and preferences. Cost Efficiency and Sustainability: > Space Utilization Analysis: Conduct regular analyses to identify underutilized spaces and optimize their use. > Sustainable Practices: Implement sustainable practices such as energy-efficient lighting and recycling programs in administrative areas. Security and Access Control: > Access Restrictions: Implement access controls to restrict unauthorized entry into facility. Landlord liaisonCommunication and Liaison: > Stakeholder Engagement: Develop and maintain strong relationships with landlords, property managers, and other stakeholders to facilitate effective communication and collaboration. > Issue Resolution: Act as a mediator between landlords and company to resolve disputes and ensure smooth tenancy processes. Data Management and Reporting: > Database Maintenance: Keep accurate records of available office space, landlord contacts, and program participants. > Policy Compliance: Ensure all activities comply with organizational policies and relevant regulations. Financial Administration: > Rental Invoice process: Administer Rent, CAM, Electricity, etc. invoices are processed on time. > Financial Reporting: Manage financial records related to the Rent, CAM, Electricity, etc. Order Management Inventory Management: > Master Inventory List: Create and maintain a comprehensive list of all Housekeeping consumables, Stationeries, Pantry consumables, etc. and equipment. > Stock Levels: Determine and document minimum and maximum stock levels for each item based on usage patterns and supplier lead times to prevent overstocking or shortages. Tracking and Audits: > Daily Usage Logs: Record daily usage of consumables to track consumption rates and identify trends. > Monthly and Annual Audits: Conduct regular audits to verify actual stock levels against recorded levels, identifying discrepancies and ensuring inventory accuracy. Ordering and Restocking: > Reorder Points: Establish reorder points for each item to trigger orders when stock levels fall below minimum thresholds. > Purchase Orders: Generate purchase orders with detailed item descriptions, quantities, and expected delivery dates. Obtain approval from authorized personnel before finalizing orders. Supplier Management: Preferred Suppliers: Maintain a list of preferred suppliers for consistent quality and pricing. Regularly evaluate supplier performance to ensure reliability and quality. Storage and Organization: > Centralized Storage: Store bulk supplies in a central location to reduce inventory risks and ensure easier tracking. > Standardized Storage Systems: Implement consistent storage layouts across all sites to simplify inventory management and reduce errors. Budgeting and Cost Control: > Budget Planning: Use inventory data to forecast and budget for consumable supplies, ensuring efficient use of working capital. > Cost Monitoring: Regularly monitor costs associated with consumables to identify areas for cost reduction and optimization.

Role Descriptions Facility Maintenance> Oversee the maintenance of buildings, equipment, and grounds. > Schedule and supervise repairs, renovations, and installations. > Ensure healthy and smooth working environment for employees. > Develop and implement a preventive maintenance program for buildings, equipment, and systems (e.g., HVAC, plumbing, electrical). > Schedule and supervise repairs, upgrades, and renovations. > Respond promptly to facility-related emergencies and resolve issues efficiently. > Emergency planning and action. > Best initiatives as per industry standards. > Cafeteria management. Behavioral Traits> Leadership quality. > Working under pressure. > Adaptability. > Team player. > Learning attitude. > Solution oriented approach. > Coordination with stakeholders. Team Management> Lead and train facility staffs. > Assign tasks and monitor performance to ensure efficiency. Budgeting and Cost Control> Develop and manage the facility budget. > Negotiate contracts with vendors and service providers to optimize costs. Compliance and Safety> Ensure compliance with health, safety, and environmental regulations. > Conduct regular inspections and risk assessments. > Implement emergency preparedness plans. Vendor and Contractor Management> Coordinate with external contractors for specialized services (e.g., HVAC, plumbing, electrical). > Evaluate vendor performance and ensure quality service delivery. > Source, evaluate, and manage relationships with external contractors and service providers. > Oversee contractor performance to ensure quality and timely delivery of services. > Review and approve invoices and service agreements. Sustainability Initiatives> Implement energy-efficient and eco-friendly practices. > Monitor utility usage and recommend cost-saving measures. MIS & Reporting> Ensure Supplier Invoice Process is Timely and Follow Up with Finance Team for Payments. > Maintain Accurate Trackers for Invoices, Purchase Orders (PO), Supplier Contracts (SC), Annual Maintenance Contracts (AMC), etc. > Prepare Comprehensive Reports on Facility Operations, Expenses, and Maintenance Activities. > Provide Regular Updates to Senior Management Regarding Facility-Related Issues and Proposed Solutions. Managing Policies and Audits Compliance Documentation and Record Keeping: > Ensure all administrative records are properly maintained and easily accessible. > Verify compliance with legal and regulatory requirements for document retention. Policy and Procedure Compliance: > Review all administrative policies and procedures to ensure they are up-to-date and followed. > Check for compliance with organizational standards and external regulations. Training and Awareness: > Confirm that all staff are trained on relevant administrative procedures and policies. > Evaluate the effectiveness of training programs. Security and Access Control: > Assess the security measures in place for administrative areas, including access controls and data protection. > Ensure that unauthorized access is restricted. Infrastructure Management and Maintenance: >Inspect mechanical and electrical systems, site infrastructure, and overall building condition. > Prioritize repairs and maintenance based on urgency and impact. Space Management Collaborative and Meeting Spaces: > Dedicated Meeting Rooms: Provide well-equipped meeting rooms for meetings and training sessions. > Collaborative Zones: Create informal areas for spontaneous discussions and team collaboration. Storage and Organization: > Efficient Storage Solutions: Implement effective storage systems to keep administrative documents and supplies organized and accessible. Employee Feedback and Engagement: > Regular Feedback: Gather feedback from staffs to understand their needs and preferences. Cost Efficiency and Sustainability: > Space Utilization Analysis: Conduct regular analyses to identify underutilized spaces and optimize their use. > Sustainable Practices: Implement sustainable practices such as energy-efficient lighting and recycling programs in administrative areas. Security and Access Control: > Access Restrictions: Implement access controls to restrict unauthorized entry into facility. Landlord liaisonCommunication and Liaison: > Stakeholder Engagement: Develop and maintain strong relationships with landlords, property managers, and other stakeholders to facilitate effective communication and collaboration. > Issue Resolution: Act as a mediator between landlords and company to resolve disputes and ensure smooth tenancy processes. Data Management and Reporting: > Database Maintenance: Keep accurate records of available office space, landlord contacts, and program participants. > Policy Compliance: Ensure all activities comply with organizational policies and relevant regulations. Financial Administration: > Rental Invoice process: Administer Rent, CAM, Electricity, etc. invoices are processed on time. > Financial Reporting: Manage financial records related to the Rent, CAM, Electricity, etc. Order Management Inventory Management: > Master Inventory List: Create and maintain a comprehensive list of all Housekeeping consumables, Stationeries, Pantry consumables, etc. and equipment. > Stock Levels: Determine and document minimum and maximum stock levels for each item based on usage patterns and supplier lead times to prevent overstocking or shortages. Tracking and Audits: > Daily Usage Logs: Record daily usage of consumables to track consumption rates and identify trends. > Monthly and Annual Audits: Conduct regular audits to verify actual stock levels against recorded levels, identifying discrepancies and ensuring inventory accuracy. Ordering and Restocking: > Reorder Points: Establish reorder points for each item to trigger orders when stock levels fall below minimum thresholds. > Purchase Orders: Generate purchase orders with detailed item descriptions, quantities, and expected delivery dates. Obtain approval from authorized personnel before finalizing orders. Supplier Management: Preferred Suppliers: Maintain a list of preferred suppliers for consistent quality and pricing. Regularly evaluate supplier performance to ensure reliability and quality. Storage and Organization: > Centralized Storage: Store bulk supplies in a central location to reduce inventory risks and ensure easier tracking. > Standardized Storage Systems: Implement consistent storage layouts across all sites to simplify inventory management and reduce errors. Budgeting and Cost Control: > Budget Planning: Use inventory data to forecast and budget for consumable supplies, ensuring efficient use of working capital. > Cost Monitoring: Regularly monitor costs associated with consumables to identify areas for cost reduction and optimization.

Responsibilities: Active role in Facility Management to ensure the SLAs are being met without any deviation. Responsible for Monitoring Technical team, Security team, House- keeping team activities and ensuring calls are closed within the SLA. Interacting with builder for facility concern issues, project initiatives, Energy conservation initiatives, preparing the statutory documents etc. Responsible for Preparing, 52 Week Planned Preventive maintenance schedules of all M&E installations and ensuring 100% on time closure of preventive maintenance activities as per the schedules without any deviations Having walk through with the team and provide snags and follow up for closure. Inventory Management Monitoring of all housekeeping / pantry / stationery / M&E consumables and ensure reordering. Responsible for preparing & maintaining Asset list and ensuring the Asset reconciliation activities has to be carry out as per schedules without any deviation. Responsible for Operation and maintenance of electrical and mechanical equipments like UPS Systems, HVAC systems, Inverters, LT panels, Control panels, Bus couplers panels, Distribution boards (UPS, Raw power, Lighting and Emergency Lighting DB’s). Management of Business continuity planning in case of strikes / bundhs etc. Operation and Maintenance , which include Fire Alarm system, Public addressing system, Access, control system and CCTV system. Responsible for Operation and maintenance of fire and safety practices like sprinkler system, hydrant system, Fire alarm system, PA system, VESDA system, FM200 system, WLD system, smoke detector system, Heat detector system and Fire extinguishers maintenance are followed without any deviation. Monitoring AMC vendors / Service providers who is working inside the premises and ensuring the services has been provided without any deviation. Responsible for preparing a schedule and executing Annual Power Shutdown activity for all M&E installations. Trouble shooting & rectification of the day-to-day electrical problems with in minimum time & maintaining minimum down time. Responsible for preparation of critical spares list for all installations as per the manufacturer’s recommendations. Preparing, Maintaining and submitting reports like MMR, SLA, IR and RCA, , Helpdesk call report, daily report, Weekly report, Asset reconciliation report, PPM completion report, Utility reports, Invoice tracker etc. Presenting High and low lights to clients. Responsible for minor project coordination and management like floor renovation, adding seats etc. Ensuring vendor payments are paid on time for the rendered services Responsible to conduct fire evacuation drills Ensuring the building compliance certificates are in place Ensuring the FLA (First line assurance) documents are updated on time in the EXL portal Ensuring the e-nforce checklist updated on time in the EXL portal Responsible for raising CBRE, sub vendor (Amps,Tenon,Pest control, etc.) cost sheets generation and invoice submission Responsible for raising request for any facility requirements as and when required Responsible for internal and external audit coordination and ensuring nil observations in the audit Responsible to keep all AMC service reports without fail Responsible in F&B operation like ensuring cafeteria operations are intact, Food license is in place, conducting kitchen surprise audits in a monthly basis, snack and Beverage counter are intact Responsible for Client management like welcoming clients, food arrangements, billing process etc Should have very good command over MS Office (Word, Excel & PowerPoint) Managing the team and ensure all the day to day activities are handled smoothly without any escalation Interested Candidates can share resume at archana.mattoo@cbre.com

Responsibilities: Active role in Facility Management to ensure the SLAs are being met without any deviation. Responsible for Monitoring Technical team, Security team, House- keeping team activities and ensuring calls are closed within the SLA. Interacting with builder for facility concern issues, project initiatives, Energy conservation initiatives, preparing the statutory documents etc. Responsible for Preparing, 52 Week Planned Preventive maintenance schedules of all M&E installations and ensuring 100% on time closure of preventive maintenance activities as per the schedules without any deviations Having walk through with the team and provide snags and follow up for closure. Inventory Management Monitoring of all housekeeping / pantry / stationery / M&E consumables and ensure reordering. Responsible for preparing & maintaining Asset list and ensuring the Asset reconciliation activities has to be carry out as per schedules without any deviation. Responsible for Operation and maintenance of electrical and mechanical equipments like UPS Systems, HVAC systems, Inverters, LT panels, Control panels, Bus couplers panels, Distribution boards (UPS, Raw power, Lighting and Emergency Lighting DB’s). Management of Business continuity planning in case of strikes / bundhs etc. Operation and Maintenance , which include Fire Alarm system, Public addressing system, Access, control system and CCTV system. Responsible for Operation and maintenance of fire and safety practices like sprinkler system, hydrant system, Fire alarm system, PA system, VESDA system, FM200 system, WLD system, smoke detector system, Heat detector system and Fire extinguishers maintenance are followed without any deviation. Monitoring AMC vendors / Service providers who is working inside the premises and ensuring the services has been provided without any deviation. Responsible for preparing a schedule and executing Annual Power Shutdown activity for all M&E installations. Trouble shooting & rectification of the day-to-day electrical problems with in minimum time & maintaining minimum down time. Responsible for preparation of critical spares list for all installations as per the manufacturer’s recommendations. Preparing, Maintaining and submitting reports like MMR, SLA, IR and RCA, , Helpdesk call report, daily report, Weekly report, Asset reconciliation report, PPM completion report, Utility reports, Invoice tracker etc. Presenting High and low lights to clients. Responsible for minor project coordination and management like floor renovation, adding seats etc. Ensuring vendor payments are paid on time for the rendered services Responsible to conduct fire evacuation drills Ensuring the building compliance certificates are in place Ensuring the FLA (First line assurance) documents are updated on time in the EXL portal Ensuring the e-nforce checklist updated on time in the EXL portal Responsible for raising CBRE, sub vendor (Amps,Tenon,Pest control, etc.) cost sheets generation and invoice submission Responsible for raising request for any facility requirements as and when required Responsible for internal and external audit coordination and ensuring nil observations in the audit Responsible to keep all AMC service reports without fail Responsible in F&B operation like ensuring cafeteria operations are intact, Food license is in place, conducting kitchen surprise audits in a monthly basis, snack and Beverage counter are intact Responsible for Client management like welcoming clients, food arrangements, billing process etc Should have very good command over MS Office (Word, Excel & PowerPoint) Managing the team and ensure all the day to day activities are handled smoothly without any escalation Interested Candidates can share resume at archana.mattoo@cbre.com

Key Responsibilities: Accounts: Maintain daily accounting records vouchers, bills, receipts, petty cash, etc. Handle accounts payable/receivable and bank reconciliations. Assist with monthly GST, TDS, and other statutory compliance filings. Support in payroll processing and maintain salary records. Coordinate with auditors for monthly and annual audits. Administration: Manage office supplies, vendor coordination, and facility maintenance. Handle travel bookings, hotel arrangements, and event logistics. Maintain documentation, agreements, and asset management. HR Support: Assist in recruitment coordination scheduling interviews, maintaining candidate data. Maintain employee records attendance, leave, personal files. Support onboarding/offboarding processes, ID card issuance, and induction kits. Help organize internal employee engagement activities and HR events. Location: Delhi NCR,Bangalore,Chennai,Pune,Kolkata,Ahmedabad,Mumbai,Hyderabad

Assist in developing project plans, timelines, and resource allocation. Track project progress, identify issues, and implement corrective actions. Coordinate with stakeholders and project sponsors Manage project expenses within allocated budget. Required Candidate profile Male Candidates only Apply Should have min 1 to 2 years project management experience related with Commercial Property interiors & facility setup. Architect background is an added advantage