Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

Administrative Management:

Oversee day-to-day administration, including generating reports and managing stock trackers
Assist the Facility Manager (FM) and Assistant Facility Manager (AFM) in managing administrative functions, security issues, and facility services
Develop and implement procedures to ensure simplification, accuracy, and reliability of FM work methods

Supply Chain and Inventory Management:

Ensure adequate supply of consumables/materials for proper service operation
Enter into supply and service contracts as approved by the client
Maintain appropriate stock levels and escalate issues to ensure availability

Front Desk and Event Management:

Oversee front desk activities and serve as the primary point of contact for reception area concerns
Coordinate client event itineraries and F&B arrangements
Foster teamwork and efficiency in café operations during busy periods

Financial Management:

Maintain appropriate levels of petty cash to support FM operations
Process vendor invoices in alignment with Amazon finance processes
Conduct statutory compliance checks on all vendor invoices

Quality Control and Performance Management:

Routinely inspect all services to ensure performance measures are maintained
Set targets to achieve maximum team performance
Develop policies and procedures for reception-related functions

Facility Oversight:

Conduct daily walk-arounds of the facility
Provide after-hours facility assistance as needed

Operational Risk Management:

Update and implement Emergency Response plans, including conducting drills
Manage operational audits and compliance
Escalate incidents and problems as necessary

Performance Objectives:

Meet or exceed best practices in service provision through contracts
Establish and adhere to policies, procedures, and compliance deadlines as advised by the Operations Manager
Effectively manage the team to ensure high-quality service delivery

Location:

On-site –Ahmedabad, GJ

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Facility Executive - Soft Services