450 Facility Administration Jobs - Page 4

Facility Manager supports the Facility Manager in overseeing the daily operations, maintenance, and management of buildings and facilities. This role ensures that the premises are safe, functional, and compliant with regulations while maintaining a high standard of service delivery. Key Responsibilities: Assist in the coordination of maintenance and repair activities (electrical, HVAC, plumbing, etc.). Supervise on-site contractors and maintenance staff. Monitor building systems and respond to facility-related issues promptly.Help manage budgets, purchase orders, and inventory of supplies.Maintain records of inspections, maintenance logs, and regulatory compliance. Ensure health, safety, and environmental procedures are followed.Assist in planning for space usage, renovations, or upgrades. Support emergency preparedness and response plans. Qualifications: Bachelors degree in Facility Management, Engineering, Business Administration, or related field preferred. 2+ years of experience in facility or property management. Strong knowledge of building systems and maintenance procedures. Excellent organizational and communication skills. Proficient in MS Office and facility management software (e.g., CMMS). Work Conditions: On-call availability for emergency situations. Ability to lift and carry moderate weights; occasional physical work may be required.

What this job involves You will be in charge of the entire bouquet of Property Management Services provided at the site. Your role will be to ensure smooth operations at the facility/site by enhancing efficiency using innovation and technology. Your role will encompass and not be limited to: Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required. Formulating suitable budgeting controls and Monitoring SLAs & KPIs for JLL and outsourced agencies towards effective service deliverance. Maintaining service level agreements and keeping performance indicator scores above excellence. Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments. Overseeing all vendor quotations and invoices. Ensure proper signoffs for attendance and all the required details for cost sheet submission. Ensuring timely submission of client approved cost sheet to JLL office and following up for the invoice. Ensuring Accuracy of billing information. Manpower planning for the site (playing a major role in their hiring process etc.) Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out. Ensure proper teamwork for all the facilities. Assisting client SPOC in creating the annual budget for site operations and formulating strategies for effective management. Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated. Dealing with occupants queries in verbal/ written form. Ensuring robust complaint management process is in place and is followed meticulously Communicating and circulating information to occupants authorities on operational complications. Ensuring health and life safety regulations/ manuals are adhered on site All risk assessment recommendations are implemented and enforced for compliances. Creating business continuity plans. Resolving emergency maintenance matters with urgency. Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property. Creating and submitting the daily management report (DMR) and the monthly management reports (MMR). Coordinate and maintain the as-built drawing and transition document library. Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports. Facilitate the services under the Slogan No Safety No Work. Clients: You will be working on site name R N Raju which is a residential type, located at Kalyni Nagar location Kalyani Nagar Pune Site dynamics: Work Schedule: Site team: e.g.: Property Manager +2 Other details if any Reporting: You will be reporting to Operation Manager. Sound like you Here is what were looking for: Being Analytical and Meticulous Understanding and managing people dynamics is core to your role. You must have a keen eye for detail and have excellent problem-solving skills Qualifications You will have a Degree / Diploma in Electrical/Mechanical /Civil / Marine Engineering OR equivalent, with min 7 to 8 years of work experience in Facility Industry /Real Estate/ Hotel or Construction Industry. For residential sites candidates with residential experience will be preferred.

Amazon is a collaborative and innovation-driven environment. The requirement is for a mindset that is very hands-on, energetic, helpful and straight forward. Achieve excellence in maintenance service programs at Amazon, obtaining the highest possible standards and practices. To provide comprehensive facility management for services to the client, with a focus on continuous improvement. Achievement of the Key Performance Indicators and Service Level Agreements targets. POSITION GOALS HeShe is responsible for end-to-end operations of facilities management. This role requires an enthusiastic, proactive individual, an outstanding communicator with the ability to deliver incredible customer service, organizational skills, collaboration, leadership and team development. ROLES AND RESPONSIBILITIES Responsible for the overall facilities operations. Ensure immediate response to Priority Calls. Scheduled and Surprise walk around of the Facility to ensure high standards of housekeeping and upkeep Ensure the tickets are closed within timelines/SLAs. Advising the business on measures to improve the efficiency and cost effectiveness of the facility. Prepare & Managing Budgets, Leverage technology, Make quick decisions and solve problems. Maintain good relationships with a wide range of employees, managers, executives, suppliers, vendor & Client stakeholders. Events management, ADHOC and planned request to be handled with the guidelines provided. Co-ordinate and execution of all the business moves in sync with the space management team. Overseeing mail room services Overseeing of Medical room and Ambulance services. Ensure the accruals are submitted with minimal or no variance. Coordinate & Deliver Responsible for the upkeep of the facilities. Monitoring Facilities Manager, Assistant managers and vendor staff. Assigning them the task/guide them where ever required. Handle all emergency situations pertaining to employees and WSP Work as a team player with co-workers and in conjunction with other departments. Ensuring the site compliance scores are maintained as per the statuary norms. To have the monthly connects with the WSP Vendor for seamless operations. Analyse the vendor score card to raise the bar. Customer Service Deliver high quality, prompt and courteous facility management services in support of Clients business needs in a safe working environment Be accessible for escalation of all facilities related issues In case of any medical emergencies at site He/she has to promptly act up on the situation and further reporting to be done. Over seeing mailroom/medical room/Mothers room facilities to provide the standards and quality of experience. Technology tools implementation and management. Assistance to finance team in preparing the quarterly and annual budgets. Supporting Business for any Adhoc requests. Prepare, review and submit MBR & QBR. Ensure that the contractors are meeting their commitments on scheduled delivery of trainings. Implement cost savings initiatives for the client and optimize efficiency Proactively solve problems as they arise. Proactively seek to improve the systems and processes of all operations in response to changes in the campus. Ensure timely submissions of the invoices and payments clearances with in the specified time lines. Supplies: Stores, Inventorys and ROL to be looked at and orders to be placed accordingly. Ensure there is no stock out issues, supplies should be available all the times Raising the requirement to the procurements for supplies Adhoc business requirements to be handled Approving of indents on inventory management tool. The budgets for the month allocated are utilized. CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA Candidate must have a high school diploma or graduate degree Experience in facilities/property management, hospitality or related field preferred Knowledge of Technology applications, organization skills, strong verbal skills, detail oriented, prioritizing skills, customer service, follow up Positive, professional, pleasant attitude, self-motivated; confident, energetic, and flexible Strong Customer focus that includes critical thinking, excellent people skills, problem solving, empathy and the ability to interact with a wide range of client staff and demands Ability to work independently with little supervision and effectively deal with stressful situations Demonstrated experience with continuous improvement initiatives highly desirable Demonstrated experience with client reporting and preparation of reports required

What this job involves You will be in charge of the entire bouquet of Property Management Services provided at the site. Your role will be to ensure smooth operations at the facility/site by enhancing efficiency using innovation and technology. Your role will encompass and not be limited to: Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required. Formulating suitable budgeting controls and Monitoring SLAs & KPIs for JLL and outsourced agencies towards effective service deliverance. Maintaining service level agreements and keeping performance indicator scores above excellence. Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments. Overseeing all vendor quotations and invoices. Ensure proper signoffs for attendance and all the required details for cost sheet submission. Ensuring timely submission of client approved cost sheet to JLL office and following up for the invoice. Ensuring Accuracy of billing information. Manpower planning for the site (playing a major role in their hiring process etc.) Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out. Ensure proper teamwork for all the facilities. Assisting client SPOC in creating the annual budget for site operations and formulating strategies for effective management. Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated. Dealing with occupants queries in verbal/ written form. Ensuring robust complaint management process is in place and is followed meticulously Communicating and circulating information to occupants authorities on operational complications. Ensuring health and life safety regulations/ manuals are adhered on site All risk assessment recommendations are implemented and enforced for compliances. Creating business continuity plans. Resolving emergency maintenance matters with urgency. Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property. Creating and submitting the daily management report (DMR) and the monthly management reports (MMR). Coordinate and maintain the as-built drawing and transition document library. Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports. Facilitate the services under the Slogan No Safety No Work. Site dynamics: Work Schedule: Site team: e.g.: Property Manager +2 Other details if any Reporting: You will be reporting to Operation Manager. Sound like you Here is what were looking for: Being Analytical and Meticulous Understanding and managing people dynamics is core to your role. You must have a keen eye for detail and have excellent problem-solving skills Qualifications You will have a Degree / Diploma in Electrical/Mechanical /Civil /Marine Engineering OR equivalent, with min 7 to 8 years of work experience in Facility Industry /Real Estate/ Hotel or Construction Industry. For residential sites candidates with residential experience will be preferred.

Company: Blubridge Technologies Pvt Ltd Role: Administration Executive Vacancies: 5 Year of Passing Out: 2025, 2024, 2023 Education: Bachelor's degree in any discipline. Job Location: Mandaveli, Chennai Key Responsibilities: Manage and coordinate daily office activities and administrative operations. Maintain office supplies, equipment inventory, and manage procurement processes. Oversee vendor relationships, including food services, cab services, office supplies, and other necessary vendors. Handle security management, ensuring safety protocols and standards are maintained. Manage office utilities including electricity, internet, landline, and related service providers. Oversee incoming and outgoing communications including emails, postal correspondence, and phone calls. Schedule meetings, appointments, and manage office event coordination effectively. Maintain accurate records of office expenditures, budgets, and vendor interactions. Ensure the cleanliness, organization, and proper maintenance of office premises and facilities. Prepare regular reports on office operations and administrative activities. Coordinate closely with various departments to support smooth office operations. Requirements: Bachelor's degree in any discipline Proven organizational and time management skills. Excellent verbal and written communication abilities. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong interpersonal skills and the ability to handle tasks proactively. Ability to multitask, prioritize tasks, and manage time efficiently. Added Advantage: Previous administrative or office management experience (not mandatory but advantageous). Experience managing vendor relationships and facility services. Why Join Blubridge: Opportunity to contribute significantly to the smooth operations of an innovative, early-stage AI research organization. A supportive, collaborative, and intellectually stimulating work environment. Professional growth opportunities in administrative management and operational efficiency.

Admin Manager - Rohan Corporation Location: Mangaluru, Karnataka Industry: Real Estate & Construction Company Overview: Rohan Corporation India Pvt Ltd has been a leader in real estate and development since 1994. Located in Mangaluru, our corporation is dedicated to creating better communities through sustainable and innovative property development. We strive to provide exceptional real estate services, ranging from buying, selling, leasing, constructing new buildings, and revitalizing existing ones while offering personalized customer service, extensive market knowledge, and professional guidance throughout the process. As a corporation, we are committed to making a positive impact on the communities we serve Job Summary: The Admin Manager will be responsible for overseeing and coordinating all administrative functions at the project sites and corporate office. This includes managing support staff, ensuring regulatory compliance, handling procurement, facilities, documentation, and maintaining smooth office operations aligned with construction timelines. Key Responsibilities: Oversee day-to-day administrative operations at site and office. Ensuring office cleanliness, maintenance, and repairs. Monitoring stationery requirements and coordinating with all departments for day-to-day issuance. Keeping track of furniture and asset inventory. Issuing SIM cards, laptops, mouse, etc., to new joiners as required. Coordinating with the IT team to create email IDs for new joiners. Collecting company assets from resigned employees. Addressing employees administration-related concerns. Handling day-to-day correspondence related to administrative matters. Monitoring attendance and daily activities of security and housekeeping staff. Overseeing canteen cleanliness and submitting regular reports. Supervise housekeeping, security, and transport arrangements. Ensure upkeep and maintenance of site offices. Manage procurement of office supplies, uniforms. Track inventory and usage of administrative materials at sites.

What this job involves You will be in charge of the entire bouquet of Property Management Services provided at the site. Your role will be to ensure smooth operations at the facility/site by enhancing efficiency using innovation and technology. Your role will encompass and not be limited to: Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required. Formulating suitable budgeting controls and Monitoring SLAs & KPIs for JLL and outsourced agencies towards effective service deliverance. Maintaining service level agreements and keeping performance indicator scores above excellence. Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments. Overseeing all vendor quotations and invoices. Ensure proper signoffs for attendance and all the required details for cost sheet submission. Ensuring timely submission of client approved cost sheet to JLL office and following up for the invoice. Ensuring Accuracy of billing information. Manpower planning for the site (playing a major role in their hiring process etc.) Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out. Ensure proper teamwork for all the facilities. Assisting client SPOC in creating the annual budget for site operations and formulating strategies for effective management. Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated. Dealing with occupants queries in verbal/ written form. Ensuring robust complaint management process is in place and is followed meticulously Communicating and circulating information to occupants authorities on operational complications. Ensuring health and life safety regulations/ manuals are adhered on site All risk assessment recommendations are implemented and enforced for compliances. Creating business continuity plans. Resolving emergency maintenance matters with urgency. Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property. Creating and submitting the daily management report (DMR) and the monthly management reports (MMR). Coordinate and maintain the as-built drawing and transition document library. Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports. Facilitate the services under the Slogan No Safety No Work. Site dynamics: Work Schedule: Site team: e.g.: Property Manager +2 Other details if any Reporting: You will be reporting to Operation Manager. Sound like you Here is what were looking for: Being Analytical and Meticulous Understanding and managing people dynamics is core to your role. You must have a keen eye for detail and have excellent problem-solving skills Qualifications You will have a Degree / Diploma in Electrical/Mechanical /Civil /Marine Engineering OR equivalent, with min 7 to 8 years of work experience in Facility Industry /Real Estate/ Hotel or Construction Industry. For residential sites candidates with residential experience will be preferred.

Prioritising the facilities needs Working with both the facilities manager and the assistant facilities manager, youll oversee the propertys day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, youll strive for continuous improvement in the process. Youll also keep an eye out on the propertys supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, youll manage supply and service contracts as approved by clients. In addition, youll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. Youll also be on top of health and safety issues that may arise, and actively participate in reviewing them. Also part of your mandate is to monitor the propertys budget. As the person in charge, youll make sure that theres enough petty cash to support operations. Youll also see to it that vendor invoice processes comply with standards. Sound like you To apply you need to be: Going above and beyond expectations Client satisfaction is second nature to the person in charge. In this role, youll take on difficult issues and seek out opportunities to improve operations. Youll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements. In addition, youll carry out routine service audits to ensure that the team maintains its overall performance. Youll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients.

What this job involves You will be in charge of the entire bouquet of Property Management Services provided at the site. Your role will be to ensure smooth operations at the facility/site by enhancing efficiency using innovation and technology. Your role will encompass and not be limited to: Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required. Formulating suitable budgeting controls and Monitoring SLAs & KPIs for JLL and outsourced agencies towards effective service deliverance. Maintaining service level agreements and keeping performance indicator scores above excellence. Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments. Overseeing all vendor quotations and invoices. Ensure proper signoffs for attendance and all the required details for cost sheet submission. Ensuring timely submission of client approved cost sheet to JLL office and following up for the invoice. Ensuring Accuracy of billing information. Manpower planning for the site (playing a major role in their hiring process etc.) Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out. Ensure proper teamwork for all the facilities. Assisting client SPOC in creating the annual budget for site operations and formulating strategies for effective management. Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated. Dealing with occupants queries in verbal/ written form. Ensuring robust complaint management process is in place and is followed meticulously Communicating and circulating information to occupants authorities on operational complications. Ensuring health and life safety regulations/ manuals are adhered on site All risk assessment recommendations are implemented and enforced for compliances. Creating business continuity plans. Resolving emergency maintenance matters with urgency. Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property. Creating and submitting the daily management report (DMR) and the monthly management reports (MMR). Coordinate and maintain the as-built drawing and transition document library. Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports. Facilitate the services under the Slogan No Safety No Work.

Required Experience : 3 + Years - Providing all the necessary facilities to the employee & managing the office. - Take care of all the Admin Related Tasks/Issues. Handling the entire house keeping conference, seminars, events, meetings, travelling etc. - Look after the Security, maintenance and Coordination with all departments. Coordinating with various agencies /Vendor for the smooth operation like: office equipment, Air - - conditioners, Fax & Photocopier Machine etc. Supervision of housekeeping, Security and Maintenance of Office equipment like :- furniture & fixture, electrical equipment etc. Maintaining the stock for pantry & stationary item Excellent Knowledge on admin related works. Good working Knowledge in MS Office. Supervision & Management Skills Flexibility to work in Different Shifts and a penchant for learning Flexibility & Willingness to accept responsibilities. Roles & Responsibilities Maintenance & Upkeep Space Management Utility Management Security & Safety Housekeeping & Hygiene Vendor Management Front Office Management Record Keeping & Documentation Employee Support Compliance & Governance Budgeting & Cost Control Competencies For The Job Excellent communication (written and verbal) and interpersonal skills. Strong organizational and time management abilities Problem-solving and decision-making skills Negotiation and vendor management expertise Attention to detail and a proactive approach. Ability to work independently and as part of a team Prefer Male candidates only.

Position Title: Site Admin Head - MMR. Designation: Asst. Manager Location: Mumbai (MMR) Job Summary: The Admin In charge will be responsible for managing the administrative functions across all real estate development sites and offices in the Mumbai region. This role requires strong coordination, infrastructure management, compliance oversight, and liaison skills to support smooth operations aligned with Panchshils standards. 1. Site & Office Administration Ensure proper administrative setup at all project sites and associated offices. Oversee maintenance, housekeeping, security, transport, pantry, and facility services. Coordinate site mobilization and demobilization activities across multiple project sites. 2. Vendor & Staff Management Identify, onboard, and manage vendors for facility, housekeeping, security, and allied services. Maintain performance standards and service-level agreements with third-party vendors. Supervise site admin teams, drivers, support staff, and ensure efficient resource allocation. 3. Asset & Inventory Control Maintain accurate records of all admin-related assets, tools, and consumables. Implement protocols for tracking and auditing inventory across project sites. 4. Compliance & Documentation Ensure all statutory and regulatory compliances are met (labour laws, safety standards, licenses). Maintain documentation for audits, site inspections, and internal reporting. 5. Coordination & Communication Liaise with project managers, HR, procurement, and finance for seamless cross-functional support. Act as the administrative point of contact for the Mumbai region. 6. Budgeting & Cost Control Prepare and manage the admin budget for all Mumbai-based projects. Monitor expenditures, identify cost-saving opportunities, and ensure financial discipline. Education and Experience: Graduation at a minimum. Minimum 5-10 years of relevant experience in administration, preferably in real estate, infrastructure, or construction sectors. Prior experience managing multiple sites/projects in a metro city is preferred. Interested candidates may apply with their updated resume on jesmin.pappachan@panchshil.com

Greetings From Prochant India Pvt Ltd We are hiring for Senior Admin Executive We are seeking a versatile and proactive Administrative Executive with knowledge of compliances, building infrastructures, HVAC (Heating, Ventilation, and Air Conditioning) , Fire alarm systems, and Electricals, Facility , Asset and Vendor Management. The ideal candidate will oversee various administrative functions while ensuring compliance with building regulations and safety standards. Roles and Responsibilities: Ensure maintenance and upkeep of all facilities, including buildings, equipment, and utilities. Conduct regular inspections, identify maintenance needs, and coordinate repairs or replacements. Enforce health and safety standards to create a safe work environment. Oversee housekeeping staff and ensure cleanliness and tidiness of the office premises. Coordinate cleaning schedules and ensure compliance with hygiene standards. Handle incoming calls, emails, and correspondence, directing them to appropriate departments or individuals. Assist in preparing reports, presentations, and other communication materials. Evaluate vendors based on performance, quality, and cost-effectiveness. Negotiate contracts and agreements with vendors to ensure favourable terms. Coordinate travel arrangements for employees, including flight bookings, hotel accommodations, and transportation. Manage hotel bookings and ensure accommodations meet organization's standards and budget. Monitor SLAs with vendors and service providers to ensure compliance. Address any issues or discrepancies in SLAs and work towards resolution. Maintain records of company assets and equipment, track usage, and conduct regular audits. Assist in procurement of new assets as needed. Procure office supplies, equipment, and services as required. Manage inventory levels and conduct audits to ensure adequate stock levels. Handle incoming tickets or requests from employees and stakeholders, ensuring timely resolution. Arrange catering services for meetings, events, and employee meals. Collect feedback on food quality and service and make necessary adjustments. Oversee the management of Management Information Systems (MIS) to ensure accurate and timely reporting of data. Generate reports and analyze data to provide insights for decision-making and process improvement. Facilitate onboarding process for new employees, includes printing ID Card, Access Card, conducting orientations, and coordinating with relevant departments. Manage offboarding process for departing employees, including exits, asset retrieval, and clearance procedures. Key Competencies Deep and thorough understanding of Prochant policies and procedures. Exceptional verbal, interpersonal, and written communication skills Organized, detail-oriented and self-motivated. Ability to juggle multiple responsibilities. Professional presentation skills and confidence when speaking. Exceptional problem-solving skills to analyze issues and identify potential liabilities. Strong leadership skills to promote personal and professional development and teamwork. Ability to maintain strong professional relationships with internal teams and management. Consistent demonstration of a professional, positive attitude. A strong, working understanding of computers and an ability to self-troubleshoot simple issues. Preferred Candidate: Education: Any Degree Minimum 2 to 5 years of experience relevant to Administration Benefits: Salary & Appraisal - Best in Industry Excellent learning platform with great opportunity to build career with Prochant Only 5 days working (Monday to Friday) No of openings : 2 Shift timing : Day Shift (9.30 am IST to 7.30 pm IST) Mode Of Interview : In- Person/ Teams Contact Details: Harini P harinip@prochant.com contact: 8870459635

Role & responsibilities Responsible for the day-to-day operations of the properties under their watch (airport, learning academy, other offices, warehouses) Ensure that all equipment on the properties are under AMC and all equipment that needs to be maintained are well maintained (like HVAC, water filters, coffee machines, firefighting equipment etc.) Execute property maintenance and repair work (this includes day-to-day repairs, housekeeping matters) Process rent, repairs invoices and payments and follow up on differences Ensure compliance with all applicable laws i.e. ensure that all required compliances are up to date and the renewal is done on a timely manner Projects: Liaise with the user department and procurement teams to define the scope of work and provide inputs to procurement team for preparation of BOQ Oversee execution and delivery of key projects confirming to Org standards which includes regular visits to the project site and daily interactions with the vendors, contractors and third parties Process project related payment invoices after certification at site and put them up for approval In case of any discrepancies, raise timely escalations so that project delivery timelines are not impacted Certification of works done at site Preferred candidate profile Should have prior experience in Admin facility

oversees and manages an organisation's administrative functions to ensure smooth and efficient operations. This includes developing and implementing policies, managing budgets, supervising staff, and handling facilities management.

Maintain office supplies inventory and place orders when necessary Organize and schedule meetings and appointments Handle correspondence, documentation, and filing systems Coordinate with vendors and service providers Support HR and finance teams with documentation and records Monitor cleanliness, office maintenance, and IT support coordination Maintain staff attendance and leave records Assist with travel bookings and event planning Role & responsibilities Preferred candidate profile

Interested candidates can share their resume to kli.virkar-bhairavi@kotak.com or 7208602993 Role & responsibilities Role - Assistant Manager (FMG, Admin - Branch Function) Education and Experience - Any Graduation also apply. 1-2 years experience in admin/HR/Customer services/Ops Job Role - Must handle or confident to handle, Security, House Keeping, Repair & Maintenance of admin related equipments (AC, Electrical work, Plumbing & Carpentry work, using and maintenance of tea/ coffee vending machines, various registers, printers etc.) for daily activity Knowledge of renewal of Trade License and Shops & Establishment Courier management. HR & Ops related some work. Other admin related activity. Professional Strengths - Adequate knowledge on MS Word and MS Excel. Age - Below 29 Preferred - Female candidates

Job Opportunity at Prochant India Pvt Ltd Position: Senior Administrative Night Shift Timing: 6.30 PM - 3.30 AM Location: Technopark, Trivandrum Openings: 1 Job Summary: We are seeking a versatile and proactive Administrative Executive to oversee the efficient operation of our facilities and administrative functions. The ideal candidate should possess strong knowledge in compliances , building infrastructure , HVAC , fire alarm systems , electrical systems , as well as expertise in facility , asset , and vendor management . This role is crucial to ensuring operational efficiency and compliance with safety and building regulations. Roles and Responsibilities: Facility & Infrastructure Management Ensure upkeep and maintenance of buildings, equipment, and utilities. Conduct routine inspections and coordinate necessary repairs or replacements. Enforce health and safety standards to maintain a secure workplace. Housekeeping & Hygiene Oversee housekeeping teams to ensure a clean and orderly work environment. Plan and monitor cleaning schedules and hygiene compliance. Communication & Coordination Manage calls, emails, and correspondence; redirect to relevant departments. Assist in preparing reports, presentations, and official documents. Vendor & SLA Management Evaluate vendors for performance, pricing, and quality. Negotiate contracts to secure favorable terms and conditions. Monitor Service Level Agreements (SLAs) for compliance and address discrepancies. Travel & Accommodation Arrange travel logistics including flights, hotel bookings, and transportation. Ensure accommodations align with organizational standards and budgets. Asset & Inventory Management Maintain records of company assets track usage and perform audits. Assist in the procurement of office assets and supplies. Conduct regular inventory audits and ensure stock adequacy. Ticketing & Request Management Handle internal tickets/requests and ensure timely resolution. Catering & Food Service Coordinate catering services for events, meetings, and staff meals. Gather feedback and make improvements as needed. MIS & Reporting Manage MIS systems to ensure accurate data tracking and timely reporting. Analyze data for insights and process enhancements. Employee Onboarding & Exit Facilitate onboarding: ID/access card issuance, orientation coordination. Manage offboarding: exit formalities, asset return, and clearance. Key Competencies: Thorough knowledge of internal policies and procedures (e.g., Prochant standards). Excellent communication skills verbal, written, and interpersonal. Highly organized, detail-focused, and self-driven. Ability to multitask efficiently under pressure. Professional demeanor with strong presentation skills. Effective problem-solver with risk identification ability. Strong leadership and team collaboration skills. Ability to build and maintain internal stakeholder relationships. Positive attitude and strong work ethic. Sound computer knowledge and basic troubleshooting skills. Preferred Qualifications: Any Degree 35 years of experience in a similar administrative/executive role. Proficiency in MS Office, MIS tools, and basic facility management software. Benefits & Job Details: Salary & Appraisal: Best in Industry Learning & Growth: Excellent platform with great opportunities to build your career with prochant Night Shift Perks: Dinner provided for night shift employees Work Schedule: Only 5 days a week (Monday to Friday) Openings: 1 Position Available Shift Timing: Night Shift (6:30 PM IST to 3:30 AM IST) Mode of Interview: In-Person / Microsoft Teams Important Note: Candidates with experience in manufacturing or school administration sectors are not preferred for this role. Freshers are not eligible prior experience in corporate or facility administration is required. Interested? Lets Connect! Albert James 8807264814 Email: albertjames@prochant.com Share your CV via WhatsApp and feel free to call between 11:00 AM and 7:00 PM , Monday to Friday.

Position Facility Manager Location Mahape Preferably Male Candidate The Facility Manager will oversee the entire plant facility’s operations, including housekeeping, canteen services, transportation, construction projects, and general facility maintenance. This role is responsible for ensuring a safe, clean, and efficient working environment, supporting the plant’s operations, and enhancing employee satisfaction. Key Responsibilities: 1. Housekeeping & Facility Maintenance: Oversee the cleanliness and sanitation of all areas within the plant, including production floors, offices, restrooms, corridors, and common areas. Manage a team of housekeeping staff, ensuring adherence to cleanliness standards and schedules. Regularly inspect facilities to ensure maintenance is up to standard. Coordinate with external vendors for cleaning and pest control services. 2. Canteen Management: Supervise the daily operations of the canteen, including cleanliness, food quality, hygiene standards, and employee satisfaction. Maintain inventory and procurement for canteen supplies and ensure cost-effectiveness. Implement health and safety guidelines in the canteen. 3. Transport Management: Manage the transportation fleet, ensuring timely and safe transportation of employees and materials as required. Coordinate the maintenance of vehicles, scheduling repairs and servicing as needed. Develop and maintain schedules for employee transport and ensure transportation costs are optimized. Oversee the logistics of plant-related materials, ensuring proper documentation and transport safety protocols. 4. Construction & Renovation Projects: Oversee construction, renovation, and expansion projects at the plant, ensuring they meet quality, safety, and budgetary guidelines. Coordinate with contractors, architects, and engineers to ensure timely project completion. Ensure that all work areas comply with safety regulations and that construction or renovation activities do not disrupt daily operations. Manage budgets, timelines, and procurement for construction projects. 5. Facility Management & Safety Compliance: Ensure that the plant’s facilities are compliant with all local, state, and national regulations related to safety, health, and the environment. Maintain and update safety protocols, emergency exits, fire fighting equipment, and first-aid supplies. Conduct regular safety drills and maintain records of safety inspections and audits. Monitor the condition of utilities (electricity, water, air conditioning, etc.) and ensure continuous availability. Manage facility-related budgets, ensuring cost efficiency without compromising safety and quality. 6. Vendor Management & Cost Control: Manage relationships with external vendors (cleaning, canteen services, transport, etc.) to ensure efficient service delivery. Negotiate contracts and service level agreements (SLAs) to ensure cost-effectiveness. Monitor vendor performance and take corrective actions as necessary. Ensure that all vendors and contractors comply with safety and environmental regulations. 7. General Administration: Develop and manage facility-related reports, including maintenance schedules, incident reports, and employee feedback. Maintain accurate records of all service contracts, agreements, and maintenance logs. Provide support in handling any facility-related emergencies or issues that arise. Required Qualifications: Education: Bachelor’s degree in Facility Management, Operations or related field. Certifications in Facility Management (e.g., IFMA or similar) will be an advantage. Experience: Minimum 8-10 years of experience in facility management, preferably in a manufacturing or industrial setting. Proven experience in managing teams and coordinating multiple facility services (housekeeping, transport, canteen, construction, etc.). Skills: Strong leadership and people management skills. In-depth knowledge of facilities maintenance, safety protocols, and compliance regulations. Excellent organizational, budgeting, and planning skills. Ability to work under pressure and handle multiple tasks simultaneously. Good communication and interpersonal skills.

Admin activities, housekeeping, cleanliness checking, factory maintenance, administrative work

Key Responsibilities: 1. Administrative Oversight: Develop and implement administrative policies and procedures. Monitor administrative projects and ensure timely completion. Oversee facilities management and maintenance. 2. Staff Supervision: Lead and manage the administrative team. Conduct regular performance reviews and provide feedback. Foster a positive and collaborative work environment. 3. Budget Management: Develop and manage the administrative budget. Monitor expenses and suggest cost-saving initiatives. Ensure compliance with financial policies and procedures. 4. Communication and Coordination: Serve as the primary point of contact for internal and external stakeholders on administrative matters. Coordinate with other departments to ensure smooth business operations. Prepare regular reports and presentations on administrative metrics and KPIs. 5. Compliance and Risk Management: Ensure compliance with relevant laws, regulations, and policies. Develop and implement risk management strategies. Maintain records and documentation in accordance with organizational requirements. 6. Company Expansion: Support company growth and expansion initiatives through effective administrative strategies. Coordinate administrative support for new projects, offices, or business ventures. Collaborate with other departments to facilitate seamless expansion activities. Required Qualifications: • Bachelors degree. • Proven experience as an Administration Manager, Administrative Services Manager, or similar role. • Strong leadership and management skills with the ability to motivate and guide a team. • Excellent organizational and multitasking abilities. • Sound knowledge of office procedures and operations management. • Proficiency in MS Office and other relevant software. • Excellent verbal and written communication skills.

Role & responsibilities Plant Administration. Facility Management. Guest House Management Petty Cash Management Housekeeping Management Transport Management Preferred candidate profile

An Administrative Officer should oversee daily operations of an organization to ensure smooth and efficient running of the office. The role involves providing administrative support to various departments and communication across the organization. Required Candidate profile Degree in Business Administration, Proven experience as an Administrative Officer, Strong organizational, multitasking, communication skills, Microsoft Office Suite and office management procedures.

Role & responsibilities Coordinate and schedule projects with the Facility Manager Direct all facility personnel to assist in day-to-day operations and project completion Daily inspection of premises for cleanliness and hygiene and take corrective actions as and when required On-time submission of monthly requisition of cleaning/disposable materials, uniform, stationary. Responsible for training and replacement of the staff Apply and follow the contractual obligations, policies and procedures. Establish and maintain cordial relationship with the Client. Maintain a safe environment for all facility, employees, visitors and staff Preferred candidate profile Any Graduate / Facility Management Industry Minimum 4 to 7 years of experience in any facility management Good leadership and motivational skills Excellent Customer focus Good communication skills work location : Shamir pet Hyderabad WhatsApp : 8688982224 Mail ID : Srivallimeghana.Ganta@Sodexo.com

Taking care of Security, Canteen, Vendor, Guest Management, Hotel bookings and Employee welfare Required Candidate profile FEMALE CANDIDATES ONLY APPLY. Good communication skills and good experience in handling various activities of Admin

Estate Manager Duties and responsibilities Oversee the maintenance and upkeep of the estates buildings, grounds, and infrastructure Manage the budget for estate maintenance and make recommendations for improvements Hire and supervise staff, including gardeners, maintenance workers, and security personnel Ensure that the estate is secure and that all security protocols are in place and followed Coordinate with contractors and service providers for work on the site Manage the inventory of equipment and supplies needed for site maintenance Ensure that all buildings and structures on the estate are up to code and meet safety standards Develop and implement plans for landscaping and beautification of the site Coordinate with other staff members, such as housekeepers and guard, to ensure that the site runs smoothly and efficiently Managing all maintenance, repairs, and renovations to buildings and site grounds. Communicate regularly with the owners to keep them informed of estate operations and any issues that arise Managing the maintenance team and handling the customer queries and timely provide there solutions. Estate Manager Requirements and qualifications Minimum of a Bachelor’s degree in Estate Management or related field A minimum of 5 years’ experience in real estate, project management, or similar. Experience in property management including the coordination of housekeeping, maintenance, and renovations. The ability to be on call at all times, including evenings, weekends, and holidays. Excellent communication and interpersonal skills Ability to manage and prioritize multiple projects and tasks Strong problem-solving and decision-making skills Ability to work independently and as part of a team Strong attention to detail and organizational skills Knowledge of real estate laws and regulations Ability to develop and implement effective estate management strategies Experience in managing staff and contractors Familiarity with property maintenance and repair Proficiency in MS Office and estate management software Ability to maintain confidentiality and handle sensitive information