450 Facility Administration Jobs - Page 10

Role Responsibilities: Oversee day-to-day administrative tasks and facility maintenance Coordinate office housekeeping, repairs, and cafeteria operations Maintain petty cash and travel arrangements Ensure smooth ERP usage for administrative functions Key Deliverables: Efficient administrative operations and office upkeep ERP-driven tracking of expenses and tasks Timely coordination of maintenance and supplies Organized travel and visitor arrangements

Executive Helpdesk Whats your ambition Is it a big goal or small steps Professional or personal Wed like to know because at JLL, we make your ambitions our business. And if you have ambitions in Property Management, join us to be inspired by the best. You'll work as a Executive Helpdesk, reporting into theProperty Manager. In this varied role, your responsibilities will include but are not limited to: Provide Call logging services in accordance with the service guidelines. Receive and log complaints - Record complete details of the service requests complaints from employees of (Client). Assign Unique Identity numbers for all service requests complaints Work order Job cards - Generate job cards work orders for all service requests with specific tasks by assigning unique reference numbers Assign and Dispatch - Assign specific service provider based on the nature of request complain. Follow- up on completion - Close service requests by regularly following up with respective service assignee and record response times Occupier feedback - Communicate with requestor to ensure call closure, request status, reasoning and commit on probable timing of call closure Reporting - Prepare daily weekly reports on call status. Prepare monthly report on recurring calls and assist Building Engineers in job card analysis Ensure compliance of regulations requirements of JLL management Provide assistance in general administrative activities as required Contribute to the Monthly Management Report to (Client) Participate in Emergency Evacuation procedures including crisis management and business continuity. Manage all Health and Safety issues and actively participate in Health and Safety reviews Assist with the re-sourcing of other aspects of Jones Lang LaSalles operation as required Perform other duties as required by Jones Lang LaSalle and (Client) Work closely with Administration in relation to the payment of invoices Work closely with Engineering and Properties in relation to the completion of work orders/ contractor management and agreed operational procedures Sound like the job youre looking for Before you apply, its also worth knowing what we are looking for: Education and experience Any Bachelors degree. youll need between Two and Four years experience in Facility (OR) Property Management. A working knowledge of any major vertical industry will also be very helpful. An eye for detail Youll have an eye for detail and an ability to analyse qualitative and quantitative information and translate this into strategic deliverables. Great organisational skills Youll have great time management and organisational skills, and be good at meeting deadlines in a fast-paced work environment and adapting to your teams or clients changing requirements.

Sodexo Food Solutions India Pvt. Ltd.cesASSISTANT MANAGER - FACILITY to join our dynamic team and embark on a rewarding career journey Oversee the maintenance and operation of facilities. Ensure facilities are clean, safe, and well-maintained. Coordinate with vendors and service providers for facility-related tasks. Monitor and report on facility performance metrics. Assist in planning and implementing facility improvement projects. Maintain accurate records of facility activities and expenses. Ensure compliance with safety and quality standards. Provide training and support to facility staff.

Responsible for maintaining and continuously improving the Efficiency and profitability of the assigned operation, whilst Maintaining a high standard of service in accordance with Budget Key Responsibilities Should be innovative and should be able to give new ideas Should have good negotiation skills with vendors Conduct facility and EHS related trainings to the teams / vendors Ability to lead the team Should be able to quickly mobilize resources to meet the ever changing demands Should be able to coordinate with the building authorities for building related matters Reporting to the client on daily and weekly basis Work closely with finance to ensure vendors are paid on time Conducting compliance audits and ISO audits on behalf of clients Able to lead, guide and motivate for Entry level Middle level staff Maintaining relationship with quality vendors that they are reliable and cost effective Make Daily Reports of Attendance, Consumable Report, and Incident Report Clients Meeting Tracker Handling employees queries and resolving them in a professional manner Ensure all operational and safety procedures are properly followed Inspect and approve staff work performance Demonstrate leadership and training to staff Communicate effectively to staff Qualification: Should be having an experience of 10 years with Facility Management background Should possess an eye for detail The person needs to have excellent communication skills, experience in working with a very young and demanding set of employees, having the ability to navigate in unknown circumstances and situations, and needs to connect well with the employees A very smart, energetic person who is capable of taking initiative and decisions when needed

Responsible for maintaining and continuously improving the Efficiency and profitability of the assigned operation, whilst Maintaining a high standard of service in accordance with Budget Key Responsibilities Should be innovative and should be able to give new ideas Should have good negotiation skills with vendors Conduct facility and EHS related trainings to the teams / vendors Ability to lead the team Should be able to quickly mobilize resources to meet the ever changing demands Should be able to coordinate with the building authorities for building related matters Reporting to the client on daily and weekly basis Work closely with finance to ensure vendors are paid on time Conducting compliance audits and ISO audits on behalf of clients Able to lead, guide and motivate for Entry level Middle level staff Maintaining relationship with quality vendors that they are reliable and cost effective Make Daily Reports of Attendance, Consumable Report, and Incident Report Clients Meeting Tracker Handling employees queries and resolving them in a professional manner Ensure all operational and safety procedures are properly followed Inspect and approve staff work performance Demonstrate leadership and training to staff Communicate effectively to staff Qualification: Should be having an experience of 10 years with Facility Management background Should possess an eye for detail The person needs to have excellent communication skills, experience in working with a very young and demanding set of employees, having the ability to navigate in unknown circumstances and situations, and needs to connect well with the employees A very smart, energetic person who is capable of taking initiative and decisions when needed

Role & responsibilities The Executive Facility Operations will be responsible for overseeing the daily operations of the facility, ensuring a clean, safe, and well-maintained environment. This role involves coordinating with various service teams, managing administrative tasks, tracking invoices, and acting as a liaison between internal departments and external vendors. Key Roles & Responsibilities 1. Facility Operations Management Oversee day-to-day operations of the facility. Ensure cleanliness, maintenance, and safety of the premises. Coordinate with housekeeping, security, and maintenance teams with LL. Take care of events at site. Work under the guidance of Site head for any support required. 2. Administrative Duties Maintain records of facility usage, maintenance schedules, and inventory. Prepare reports and documentation for consumables and courier. Manage vendor for escort requirements. 3. Invoice Tracking Ensure the invoice will be submitted on time. Process the invoice for payment. 4. Customer and Staff Coordination Act as a point of contact for facility-related issues. Address complaints and resolve issues promptly. Coordinate with internal departments and external stakeholders. Qualifications & Skills * Bachelor’s degree in Business Administration, Facility Management, or a related field. * 2–4 years of experience in facility or administrative operations. * Strong organizational and multitasking skills. * Excellent communication and interpersonal abilities. * Proficiency in MS Office and facility management software/tools. Preferred candidate profile

Oversee facility operations, Vendor Management & infrastructure development Supervising Blue -Collar staff and ensure smooth daily office operations by maintaining the facility team Handle procurement (non-IT), expenses & audits

JOB RESPONSIBILITIES- Facilities Management: Ensure the maintenance and upkeep of the office premises, including managing repairs, renovations, and space planning. Oversee the maintenance all facilities, including aliens space station, aliens hub& Private villa Oversee the security of the premises, including the management of security personnel and systems. Manage office utilities and services to ensure seamless operations. Ensure regular maintenance of electrical systems, bill collection and other facilities Housekeeping & Hospitality Management: Manage housekeeping staff to ensure cleanliness and hygiene across the premises. Supervise and ensure that washrooms are maintained to high standards of cleanliness and hygiene. Ensure high standards of hospitality for visitors and guests. Coordinate meeting rooms, guest accommodations, and other hospitality arrangements. Vendor & Inventory Management: Identify and negotiate with vendors for office supplies, equipment, and services. Develop and maintain relationships with external suppliers and service providers. Maintain an accurate inventory of office supplies and equipment. Ensure timely procurement and distribution of supplies. Monitor usage and implement cost-effective inventory control measures. Event & Travel Management: Plan and execute internal and external events, including meetings, conferences, and corporate gatherings. Coordinate logistics, including venue booking, catering, transportation, and accommodation. Ensure events are conducted within the budget and meet organizational standards. Arrange travel itineraries, accommodations, and transportation for employees and guests. Manage travel budgets and negotiate with travel agencies and service providers. Fleet & Driver Management: o Oversee the management of company vehicles, including maintenance, insurance, and registration. o Coordinate the schedules and duties of company drivers. o Ensure vehicles are utilized efficiently and comply with safety standards. Cafeteria and Pantry Management: o Oversee the operations of the company cafeteria and pantry. o Ensure the availability of quality food and beverages for employees. o Manage contracts with food service providers. Security Management: o Oversee security operations to ensure the safety and security of the premises. o Manage relationships with security service providers and coordinate with them for any security needs. o Arrange travel itineraries, accommodations, and transportation for employees and guests. Resident Support Services o Act as the primary point of contact for residents to address their concerns, requests, and inquiries. o Ensure the timely resolution of maintenance issues raised by residents.

Position Title: Admin Executive Organization /Function: Responsible for Administration functions Reports to: Senior Manager Biz Operations Years of experience 1 to 3 years Relevant Experience : 1-3 years of experience in Administration with focus on facility management and transport Educational Qualification: Any graduation from a recognized college or university Company Overview: Stratogent provides managed services for on-premise and cloud hosted infrastructure. Our customers are large or mid-sized corporations, predominantly in USA. We were founded in 2005 and operate out of Silicon Valley and Bangalore. Customers entrust the 24x7 monitoring and management of their entire infrastructure stack to Stratogent so they can focus on the application functionality or business level projects. Stratogent is among the few managed service providers with true hybrid cloud expertise. Customers ask us to extend or migrate their infrastructures between datacenters, AWS, Azure cloud as well as Office 365. We wrap the compute-storage-network platform with our monitoring, backup and security operations services that cover all the 24x7 requirements of running an enterprise grade application. Job description: End to end Facility Management Managing House Keeping, Transportation and Security Services Managing Food Vendors, Food Committee Visitor / Guest Management Inventory management Travel arrangements and Hotel Reservation Taking care of inbound and outbound couriers Taking care of bills and purchase orders Vendor Management Coordinating with Banks, Government officials and local authority as necessary Business Relationships: To build, develop and maintain relationship with the employees and Senior Managers for efficient facilities management Must-have Skills: Knowledge and working experience with organizations providing 24/7 Services Hands on experience in managing facilities and transport Managing inhouse parking facility Technical knowledge of Electrical, Generator & Plumbing works Working experience of managing food supply vendors, collecting feedback from employees and smooth management of food supply Vendor management Good Written and Verbal Communication skills Good computer skills including Microsoft Office and internet research Good-to-have-skills Hands on experience on Visa processing & Travel arrangements Transport facility co-ordination Technology knowledge Ability to understand technology and to keep abreast of technology trends of the company. Responsibilities Work with compliance vendor for regular audit, support with all required tasks related to SOC2 audit, interacting with service provider to make sure all facility related to tasks Facilitating, coordinating with various stake holders, Employees, Consulate and US-HR and Admin Team for successful completion of Visa and travel activity Review CCTV camera recordings and provide regular report to the manager Willingness to actively participate in other functions of Business Operations as and when guided by the Senior Manager Managing housekeeping and security Maintaining of proper seating arrangements in the floor and reception Ensure office is cleaned and well maintained. Coordinate with accounts dept for deposit of cheques and cash deposit, cash withdraw if any Prepare regular reports on expenses and office budgets Check the Stationery, Housekeeping materials, Medicine availability, and maintain stock update and send requirements to the head Vendor management and new vendor searching Housekeeping, Security attendance cross checking including time and signature. Reception handling, Maintain and update company vendor databases Answer queries by employees related to facilities and vendors Maintain a company calendar and schedule appointments Book meeting rooms as required Distribute and store correspondence (e.g. letters, emails and packages) Prepare reports and presentations with statistical data, as assigned Arrange travel and accommodations

THE BOARDROOM co-working - Baner Center Operations In-charge Front desk operations Lead House Keeping Team Facility Management Maintain office supplies Manage visitors Making sure Centres are running smoothly

Facility Administration Executive Job Description Company: Future Focus Infotech Pvt. Ltd. Job Location: Sector 27, Gurugram Working Hours: 9:30 AM 6:30 PM IST Working Days: Monday to Friday Preferred Candidate: Male Company Overview Future Focus Infotech Pvt. Ltd., established in India in April 1997, is a professional services firm with a strong presence across major Indian cities including Bengaluru, Chennai, Gurugram, Mumbai, Noida, and Pune. We are affiliated with Future Focus Infotech International Limited and offer IT services to both national and international clients across diverse sectors. Our services are performance-driven, industry-focused, and technology-enabled, reflecting our deep knowledge of global and local industries. Key Responsibilities Office Administration & Facility Management Ensure smooth day-to-day administrative operations within the office. Executive Calendar & Travel Coordination Manage calendars, schedule meetings, and coordinate travel logistics for senior executives. Vendor & Asset Management Handle vendor relationships and maintain records of company assets. Procurement & Inventory Control Manage office supplies procurement and maintain inventory levels. Event & Meeting Planning Organize in-house and external meetings, events, and corporate functions. Document Control & Compliance Ensure documentation standards and regulatory compliance are met. Budgeting & Expense Reporting Assist in budgeting activities and prepare regular expense reports. Team Support & Supervision Provide support to internal teams and supervise facility-related activities. Proficiency in MS Office Suite (Excel, Outlook, Word, PowerPoint) for daily reporting and communication tasks. How to Apply If interested, please share your updated resume to: padmavathi.s@focusinfotech.com WhatsApp: 97434 76246 Also include: Current CTC (Cost to Company) Expected CTC Notice Period

We are looking for a proactive and detail-oriented Administrative Executive to support day-to-day administrative operations and soft services at our Chennai office. This role plays a key part in maintaining workplace efficiency, hygiene standards, and vendor coordination while supporting repair & maintenance and front-office functions as needed. Key Responsibilities: Oversee and manage housekeeping services across the premises, ensuring cleanliness and hygiene. Supervise caf/pantry operations , ensuring timely service and upkeep of pantry inventory. Handle material requisition, ordering, and stock maintenance in coordination with internal teams. Manage invoice submissions and PR/PO processing in the D365 system. Monitor vendor performance and provide necessary operational support. Implement and track daily, weekly, and monthly cleaning schedules , including deep cleaning as required. Provide assistance for repair and maintenance tasks across the facility. Maintain registers and documentation related to administrative activities and audits. Act as a backup for the front office executive , managing reception duties and handling calls during their absence. Qualifications & Experience: 4-5 years of relevant experience in administration and facility management Understanding of basic engineering/facility operations is an added advantage Experience with vendor management and soft services supervision

Monitor plant cleanliness and hygiene through daily visits Supervise housekeeping and ensure SOP compliance Manage stationery and consumable inventory Follow up on AMC schedules and renewals Coordinate with vendors for admin and maintenance work Required Candidate profile Graduate with 3 years+ of admin experience in a factory/industrial setup. Strong knowledge of housekeeping, SOPs, inventory, and AMC management. Must be based to Palghar.

Facilities executives are responsible for providing financial and administrative support to the executive in a professional and timely manner. Needs to work one-to-one with the team on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organizational skills and ready to work in shifts. Job Role and responsibilities This role act as the primary point of contact between the executives and internal/external clients. Basic knowledge on HT & LT equipment (Transformers, DG & Breakers). Knowledge on UPS system. Knowledge on HVAC system, FAS and PAS systems. PPM calendar preparation & management-based OEM protocol. Knowledge on housekeeping services. Have command on HK chemicals. Able to manage HK & Electrical team. Handle requests, feedback, and queries quickly and professionally. Daily facility rounds for facility upkeeping. Should understand the basic financial terminology and be able to manage. Monitor office supply levels; reorder when appropriate. Produce professional-quality reports, presentations, and briefs. Perform the task accurately which is delegated by team members & mentors. Must take care of MEP material inventory and management. Maintain strong relationships with vendors on supplies and services. Develop and carry out an efficient documentation and filing system for both paper and electronic records. Maintain a daily electronic journal, arrange meetings and appointments, and provide reminders as needed, maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations. Job requirements and qualifications Minimum Graduation/Diploma with Electrical background preferable. Good organisational and time management skills. Ability to work under pressure and tight deadlines. Excellent interpersonal skills. Outspoken and written communication skills. Knowledge of office management systems and procedures. Excellent time management skills and ability to prioritise work. Attention to detail and problem-solving ability. Collaborate with team members to achieve better results. Able to work in a highly productive lean team environment,

Team & Reporting to: Phanendra Venkata Varma ( 56793) Location: Mumbai Experience: 02 Years Role and Responsibilities: 1. Ensure all building facilities adhere to proper safety standards and cleaning procedures 2. Maintain equipment and building provisions to meet health and safety requirements 3. Organize and plan building instalments and refurbishments 4. Supervise facilities staff and communicate with external contractors and vendors 5. Keep building and all facilities up to code and accurately follow maintenance protocol Required Skill Set / Competencies - Must Have: 1. Direct the planning and delivery of all facility related and administrative support services and activities at the site on a day-to-day basis. 2. Makes periodic inspections of the building(s) and equipment to determine if technical, janitorial, security and other services are adequate and whether repair work is needed; reviews safety and security equipment and procedures for adequacy. 3. Assigns and reviews work of subordinates, gives instructions, maintains discipline and resolves difficult buildings and grounds maintenance and security/safety problems. 4. Innovate, suggest and implement energy management ideas. 5. Oversees the inventory, rental, repair and maintenance of equipment. Review with Client coordinator regarding various maintenance issue & improvement of building system. 6. Analyse/ recommend solution on the complaint analysis. 7. Maintains compliance with departmental security, audit procedures, and Client management policy. 8. Manage the office services needed to support department operations. 9. Establish and maintain essential records and files 10. Co-ordination with local authorities 11. Supervises the staff involved in performing the functions of the assigned units. 12. Develops and establishes policies and objectives consistent with those of the organization to ensure efficient and safe operation. 13. Responsible for overall upkeep of the site to high standards of operations, maintenance and cleanliness. 14. Data gathering and reporting on all facility operations. 15. Periodically check / amend checklist, operation steps, spares parts consumption analysis. 16. Work in co-ordination with Client on day-to-day activities. 17. Co-ordinate with OEM for service obligation as per AMC & in case of Breakdown of system. 18. Ensure all safety guidelines/ requirements are adhered to by team members/vendors. 19. Maintain discipline and quality of work by all staff 20. Delegate cleaning and maintenance responsibilities to team members 21. Run routine maintenance inspections 22. Monitor interior and exterior areas of building for cleanliness and general conservation 23. Prepare and implement project budgets and timeframes 24. Comply with all health and safety policies and procedures 25. Support maintenance and instalment work as needed Good to Have: 1. Certified Facility Manager (CFM) credential, or equivalent 2. Strong technical knowledge in building maintenance, repairs, and facility management practices. 3. Excellent organisational, problem-solving, and decision-making skills. 4. Knowledge of local building codes, safety regulations, and environmental compliance. 5. Familiarity with property management software and smart building technologies is a plus. 6. Strong communication and interpersonal skills to interact effectively with residents, vendors, and team members. 7. Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously. 8. Proactive and customer-oriented approach. 9. Degree or certification in Facility Management, Real Estate Management, or a related field is desirable. 10. Experience planning and maintaining facility budgets 11. Contract handling experience 12. Strong attention to detail Qualification 1. Advanced mechanical and plumbing skills 2. Knowledge of HVAC and other building systems 3. Ability to lift heavy objects and do other labour-intensive tasks 4. Excellent time management and multitasking skills 5. Basic understanding of accounting and finance principles 6. Great leadership and problem-solving skills 7. Graduate / Post Graduate

Job Title: Assistant Manager - Admin and Facility Location: Gurgaon (Both-side cab provided) Experience: Minimum 10 years (Must have corporate office experience) Shift Timing: 3:00 PM to 12:00 AM (24x7 operations) Working Days: 6 Days a Week Employment Type: Third-Party Payroll Key Responsibilities: Plan, manage, and execute facility operations in a 24x7 corporate office environment. Govern and control Admin & Facility Management (FM) services, ensuring service continuity and compliance. Prepare and implement annual FM plans including AMCs, preventive maintenance, and repair schedules. Oversee all consumables (stationery, pantry, HK supplies, etc.) and ensure uninterrupted services. Conduct routine inspections, manage risks, and implement corrective actions where necessary. Drive compliance with health, safety, and workplace regulatory standards. Coordinate emergency preparedness fire safety, first aid, ambulance availability, etc. Manage and monitor all service vendors, contracts, and performance. Ensure team alignment with processes and SOPs for smooth daily operations. Collaborate with transport and building management teams for operational efficiency. Lead cost control, expense monitoring, and process improvement initiatives. Supervise on-ground admin/FM teams, conduct training, and ensure task execution and motivation. Maintain accurate documentation and compliance logs for audits and internal review. Support internal events, staff queries, and manage visitor/client coordination. Technical & Maintenance Focus: Oversee preventive, corrective, and predictive maintenance of all office equipment and infrastructure. Ensure adherence to building codes, fire safety, and environmental regulations. Manage energy usage and implement sustainable practices to reduce operational costs. Maintain detailed records of maintenance schedules, costs, and repairs. Coordinate unscheduled and emergency maintenance through proper permit and SWMS procedures. Lead vendor assessments and ensure service level agreements are met consistently. Mandatory Requirements: Minimum 10 years of experience in Administration & Facility Management in corporate offices Strong knowledge of vendor management, safety protocols, and facility operations Willingness to work in afternoon shift (3 PM 12 AM) Strong leadership, coordination, and communication skills Call/WhatsApp: Asha Kushwah at 7703903078 Email: asha.kushwah@cielhr.com

Greetings From Prochant India Pvt Ltd We are hiring for Senior Admin Executive We are seeking a versatile and proactive Administrative Executive with knowledge of compliances, building infrastructures, HVAC (Heating, Ventilation, and Air Conditioning) , Fire alarm systems, and Electricals, Facility , Asset and Vendor Management. The ideal candidate will oversee various administrative functions while ensuring compliance with building regulations and safety standards. Roles and Responsibilities: Ensure maintenance and upkeep of all facilities, including buildings, equipment, and utilities. Conduct regular inspections, identify maintenance needs, and coordinate repairs or replacements. Enforce health and safety standards to create a safe work environment. Oversee housekeeping staff and ensure cleanliness and tidiness of the office premises. Coordinate cleaning schedules and ensure compliance with hygiene standards. Handle incoming calls, emails, and correspondence, directing them to appropriate departments or individuals. Assist in preparing reports, presentations, and other communication materials. Evaluate vendors based on performance, quality, and cost-effectiveness. Negotiate contracts and agreements with vendors to ensure favourable terms. Coordinate travel arrangements for employees, including flight bookings, hotel accommodations, and transportation. Manage hotel bookings and ensure accommodations meet organization's standards and budget. Monitor SLAs with vendors and service providers to ensure compliance. Address any issues or discrepancies in SLAs and work towards resolution. Maintain records of company assets and equipment, track usage, and conduct regular audits. Assist in procurement of new assets as needed. Procure office supplies, equipment, and services as required. Manage inventory levels and conduct audits to ensure adequate stock levels. Handle incoming tickets or requests from employees and stakeholders, ensuring timely resolution. Arrange catering services for meetings, events, and employee meals. Collect feedback on food quality and service and make necessary adjustments. Oversee the management of Management Information Systems (MIS) to ensure accurate and timely reporting of data. Generate reports and analyze data to provide insights for decision-making and process improvement. Facilitate onboarding process for new employees, includes printing ID Card, Access Card, conducting orientations, and coordinating with relevant departments. Manage offboarding process for departing employees, including exits, asset retrieval, and clearance procedures. Key Competencies Deep and thorough understanding of Prochant policies and procedures. Exceptional verbal, interpersonal, and written communication skills Organized, detail-oriented and self-motivated. Ability to juggle multiple responsibilities. Professional presentation skills and confidence when speaking. Exceptional problem-solving skills to analyze issues and identify potential liabilities. Strong leadership skills to promote personal and professional development and teamwork. Ability to maintain strong professional relationships with internal teams and management. Consistent demonstration of a professional, positive attitude. A strong, working understanding of computers and an ability to self-troubleshoot simple issues. Preferred Candidate: Education: Any Degree Minimum 2 to 5 years of experience relevant to Administration Benefits: Salary & Appraisal - Best in Industry Excellent learning platform with great opportunity to build career with Prochant Only 5 days working (Monday to Friday) No of openings : 2 Shift timing : Day Shift (9.30 am IST to 7.30 pm IST) Mode Of Interview : In- Person/ Teams Contact Details: Harini P harinip@prochant.com contact: 8870459635

We have an Urgent #hiring for a Facility Head at Genesys International Corporation Ltd (Work from Office) SEEPZ, Andheri (E) Mumbai. Requirements: Any Graduate with Facility Management Experience Prefer Ex-Servicemen Minimum 10-12 years of experience. Facility Management: Space Planning: Strategically plan and allocate space to meet the organization's needs. Maintenance: Coordinate and supervise maintenance activities to ensure facilities are well-maintained and in compliance with regulations. Operational Oversight: Daily Operations: Supervise day-to-day facility operations, ensuring smooth functioning. Security: Implement security protocols to safeguard the facility and its occupants. Utilities Management: Oversee the management of utilities such as electricity, water, and HVAC systems. Budgeting and Cost Control: Budget Management: Develop and manage budgets for facility-related expenses. Cost Control: Identify cost-saving opportunities and implement strategies to optimize expenses. Compliance and Safety: Regulatory Compliance: Ensure compliance with local regulations and industry standards. Safety Procedures: Develop and enforce safety protocols to protect employees, visitors, and assets. Team Leadership: Staff Management: Lead and manage a team of facility staff, including housekeeping, security, and maintenance personnel. Training: Provide training and development opportunities for facility staff. Vendor Management: Contract Negotiation: Negotiate contracts with vendors for facility-related services. Vendor Oversight: Monitor vendor performance and ensure service level agreements are met. Emergency Preparedness: Emergency Response Planning: Develop and implement emergency response plans to address various scenarios. Crisis Management: Lead the team in handling crises and emergencies effectively. Communication: Stakeholder Communication: Communicate with internal stakeholders, such as department heads, and external stakeholders, including clients and regulatory authorities. Reporting: Prepare regular reports on facility performance and related metrics. Continuous Improvement: Process Optimization: Identify areas for process improvement and implement changes to enhance efficiency. Technology Integration: Explore and implement technology solutions to improve facility management processes. Customer Service: Client Relations: Ensure a positive and professional experience for clients and visitors. Issue Resolution: Address and resolve facility-related issues promptly. Adaptability, strong leadership skills, and a keen understanding of facility operations are key attributes for success in this role. Thanks & Regards, HR Team, Genesys International Corporation Ltd, https://www.igenesys.com/

Purpose of the position : The purpose of the EIRH FOI Manager role is to ensure the smooth, safe, and efficient operation of Evonik India Research Hub by managing both the technical and soft services, including the management of the critical infrastructure. Key Responsibilities: Oversee & manage the below activities : high-tension power lines and low-tension electrical panels. Operate and monitor transformers, diesel generators, fire suppression systems, public address system. Maintain and inspect fire extinguishers & monitor fire alarm systems. Manage plumbing system. And monitor water tank levels and conditions. Monitor and maintain elevators. Operate VRF air conditioning system, Air Handling Units Maintain server room air conditioning & Operate chiller system for building cooling. Manage VAV/CAV systems, building exhaust systems. Manage lab fume hoods & scrubber systems for air cleaning. Operate compressed air systems, vacuum systems and also manage nitrogen generation systems. Manage stock of technical supplies and materials. Order diesel for generators and also Monitor diesel levels. Handle electricity billing with MSEDCL. Create and verify facility snag lists. Issue work permits to vendors. Maintain DLP or AMC trackers. Operate UPS systems. Manage building lighting. Operate and monitor Distribution Boards. Perform PPM on electrical DBs. Perform repairs on flushing systems. Manage Sewage Treatment Plant. Manage Effluent Treatment Plant. Operate Deionized Water Plant. Manage Water Treatment Plant. Operate and monitor gas storage systems. Manage daily cleaning and upkeep of facilities. Oversee waste collection and disposal. Maintain outdoor areas and gardens. Implement pest control measures. Oversee cafeteria operations and food services. Plan and set up for corporate events. Provide customer service and hospitality support. Maintain restroom cleanliness and stock supplies. Manage incoming and outgoing mail and packages. Maintain facility signage for clarity. Oversee compliance of vendors providing soft services. Education & Experience required : Any Graduate having minimum 12-15 years of relevant work experience in managing the above activities. Prefer candidate with Engineering background.(Diploma / Degree)

Job Summary To co-ordinate and execute day-to-day administrative and corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in accordance with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (MAU) S.A To ensure the continuing good standing of client companies by ensuring all company law and contractual requirements are complied with. To handle various administration processes of complex clients and conduct all work in accordance with IQ-EQ India and IQ-EQ Group policies and procedures. To build, develop and maintain partnerships with Operation teams in MAU To assist in performing review of core processes, complex ad hoc works, and all other client requirements, as needed. Core Responsibilities Responsible for the provision of corporate secretarial support to the MAU Fund CS & Cosec team (FCS), in line with the agreed scope of services under the Service Level Agreement between IQEQ India and IQEQ (Mauritius) S.A. Acts as a point of contact for daily operations on complex clients Assist with the audit process, Attend board and shareholders meetings Finalise board minutes, prepare complex board packs Review board minutes of more junior team members Prepare and review RCS, RBO, UBO and other related documents Review of bank account opening forms Coordinate with the MAU FCS and Payment team on payments processing Conduct transaction monitoring (TM), monitor/ensure TM are properly conducted for all payments Conduct/review Compliance File Review (CFRs) of Client files Assists on client onboarding processes. Ensure prompt follow-up and timely execution of requests, in good quality, from the MAu FCS team Coordinate deliverables for a sub-team of typically up to 3 more junior team members in working closely together with Assistant Manager To be able to effectively communicate and relate with various stakeholders of the team. Maintains and enhances relationships with the FCS team. Acquire knowledge to become specialists of their designated clients' requirements and deliverables. Seeks knowledge and expertise for their own professional development. Minimize risk to IQEQ by following all procedures, rules, laws, regulations and checklists. Workflow Management Ensures timesheets are completed daily and accurately filed for all hours worked. Systems Monitors and updates all deliverables via Navigator Flow in a timely manner, as needed. Ensures filing of documents on Navigator Doc are completed accurately, under the proper name convention and in a timely manner. Monitor and ensure that Antrance is properly updated in line with internal guidelines Understands and uses best practice on workflow platform/s. Risks Ensures relevant procedures and checklists are adhered to and completed to mitigate errors. Acquires knowledge of risk factors and potential breach.

Role & responsibilities : Supervision and Leadership: Overseeing administrative staff and ensuring efficient office operations. They set goals, provide training, and conduct performance evaluations. Policy Development: Creating and implementing administrative policies and procedures to ensure the organization runs smoothly and complies with regulations. Budget Management: Developing and managing the administrative budget, monitoring expenses, and finding cost-effective solutions. Facilities Management: Ensuring the maintenance and security of office facilities and equipment, coordinating with vendors and contractors as needed. Communication and Coordination: Facilitating communication within the organization and coordinating between different departments to ensure seamless operations. Records Management: Maintaining and organizing important documents, records, and files, ensuring confidentiality and accessibility. Project Management: Leading or participating in various projects to improve administrative processes and support organizational goals. Compliance and Reporting: Ensuring compliance with legal and regulatory requirements, preparing reports, and maintaining records for audits and inspections. Problem-Solving: Addressing and resolving any administrative issues or challenges that arise, ensuring a smooth workflow. Strategic Planning: Contributing to the organization's strategic planning efforts by providing insights and recommendations on administrative matters.

HR and Admin Executive Experience: 4+ year and above Salary: Best in the industry (negotiable) Opening(s): 5 Location: Hyderabad Note : Only Male candidates Job Description Reporting into the Head Of HR, the individual will be responsible to oversee the day-to-day functions concerning the office or business. Depending on the size or type of business, his/her functions may include office administration and human resources. Monthly updating of the Leave records of all the Employees on the Biometric System. & following up for the Leave applications with the Employees. Taking Exit-Interview & reimbursements of bills for all existing employees. Maintaining the records of the employee by maintaining their personal file. Coordinating the HR department as and when required. Serves as the go-to for office inquiries and conflicts. Supervises all administrative work and personnel. Vendor Management & Office Administration (Adequacy of Stationary / Provisions / Refreshments / adequacy of Sub Staff) Courier & Dispatch (Inward / Outward / Outstation) / also making record of local maintaining. Co-ordination and maintenance of systems related to Housekeeping. Managing vendors and keeping track of cycle of all maintenance contracts and AMCs. Keeping records of Visiting Cards, Utility Payments, Printing of Stationary. Maintaining record of AMC (Computers, AC, Cars, Pest Control, Insurance, Etc.) & taking care of corporate office & branch Office. Updating Assets List of the company. Handling complete Facilities and infra structure of office and liaising with contractors and interiors for the same. Coordinating with Travel Agencies for Airlines & Railway bookings, Hotel bookings & Car arrangements for employees & guest. Highly organized and flexible. About Us The Dollar Business is the only multi-featured platform on foreign trade in India [www.thedollarbusiness.com]. We are a technology company with it headquarter in Hyderabad and regional offices in New Delhi, Ahmedabad, and Chennai. Our cloud-based technology service offering is EXIMAPS, which is modelled as a Platform as a Service (PaaS/SaaS) product. It is powered by a proprietary engine based on a triad of Foreign Trade Information, Human knowledge, and Machine learning (AI).

Duties and responsibilities Welcome visitors, manage reception area, and maintain sign-in procedures while providing exceptional customer service Coordinate meeting room bookings and prepare spaces for client and internal meetings Coordinate with users to arrange venue set up for functions and events Process facilities service requests and coordinate with appropriate vendors or team members Manage incoming/outgoing mail, deliveries, and courier services Maintain office supply inventory and process ordering requests Assist with administrative tasks related to facilities operations Support the Facilities Manager with documentation, record keeping, and reporting Required Qualifications & Experience High school diploma or equivalent; Associate's degree preferred 2+ years of experience in reception, office administration, or customer service roles Proficiency in MS Office applications (Word, Excel, Outlook) Strong verbal and written communication skills Detail-oriented with excellent organizational abilities Customer service mindset with professional demeanor Ability to prioritize tasks in a fast-paced environment Self-disciplined and able to work independently Candidate with less experience may also be considered Preferred Skills Previous experience in facilities coordination or property management Knowledge of building systems and maintenance procedures Experience with facilities management software Background in the electronics industry or corporate office environments Fluency in English and Hindi; and knowledge of other Indian languages is advantageous Experience coordinating with vendors and service providers Strong problem-solving abilities and attention to detail

Your role will encompass and not be limited to: Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required. Formulating suitable budgeting controls and Monitoring SLAs & KPIs for JLL and outsourced agencies towards effective service deliverance. Maintaining service level agreements and keeping performance indicator scores above excellence. Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments. Overseeing all vendor quotations and invoices. Ensure proper signoffs for attendance and all the required details for cost sheet submission. Ensuring timely submission of client approved cost sheet to JLL office and following up for the invoice. Ensuring Accuracy of billing information. Manpower planning for the site (playing a major role in their hiring process etc.) Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out. Ensure proper teamwork for all the facilities. Assisting client SPOC in creating the annual budget for site operations and formulating strategies for effective management. Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated. Dealing with occupants queries in verbal/ written form. Ensuring robust complaint management process is in place and is followed meticulously Communicating and circulating information to occupants authorities on operational complications. Ensuring health and life safety regulations/ manuals are adhered on site All risk assessment recommendations are implemented and enforced for compliances. Creating business continuity plans. Resolving emergency maintenance matters with urgency. Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property. Creating and submitting the daily management report (DMR) and the monthly management reports (MMR). Coordinate and maintain the as-built drawing and transition document library. Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports. Facilitate the services under the Slogan No Safety No Work.

Infopace is India's First strategic Change management company that specializes in People and Strategic Transformations, Leadership, and Innovation. The company offers management services through behavioural interventions, assessment tools, and growth road map solutions in verticals like Education, Healthcare, Energy, Retailing, Automobiles, IT, ITES, etc. Position Overview We are seeking a proactive and dynamic Facility Manager to oversee the daily operations, maintenance, and strategic promotion of our premises. This role combines traditional facility management responsibilities with a strong emphasis on marketing our facilities for lease to clients in the Global Capability Centre (GCC) region. The ideal candidate will possess a blend of technical expertise, leadership skills, and a keen understanding of international real estate marketing. Key Responsibilities Facility Operations & Maintenance Oversee the daily operations and maintenance of the facility, ensuring all systems (HVAC, electrical, plumbing, etc.) are functioning optimally. Develop and implement preventive maintenance schedules to minimize downtime and extend the lifespan of facility assets. Ensure compliance with local health, safety, and environmental regulations. Manage vendor relationships for services such as cleaning, security, landscaping, and repairs. Conduct regular inspections to identify and address potential issues proactively. Coordinate with other departments to ensure facility needs align with organizational goals. Leasing & Marketing to GCC Clients Develop and execute strategies to market and lease facility spaces to prospective tenants in the GCC region. Collaborate with the sales and marketing teams to create compelling promotional materials tailored for GCC clients. Attend industry events and network with potential clients to promote the facility's offerings. Negotiate lease agreements and ensure all contractual obligations are met. Monitor market trends in the GCC region to adjust marketing strategies accordingly. Budgeting & Financial Management Prepare and manage the facility's budget, ensuring cost-effective operations. Analyze financial reports to identify areas for cost savings and efficiency improvements. Ensure timely processing of invoices and manage payment schedules for vendors and contractors. Qualifications Bachelor's degree in Facilities Management, Business Administration, Real Estate, or a related field. Minimum of 5 years of experience in facility management, with at least 2 years focusing on leasing or real estate marketing. Proven experience in marketing and leasing properties to international clients, preferably in the GCC region. Strong understanding of GCC business culture and leasing regulations. Excellent communication, negotiation, and interpersonal skills. Proficiency in facility management software and Microsoft Office Suite. Fluency in English; proficiency in Kannada is a plus. Preferred Skills Certified Facility Manager (CFM) or equivalent certification. Experience with digital marketing strategies and tools. Knowledge of sustainable building practices and energy-efficient technologies. Ability to work independently and handle multiple projects simultaneously.