9 Facilities Coordination Jobs

You will be the Assistant Facility Manager - Technical Services providing administrative and operational support to ensure efficient functioning of building facilities. Your responsibilities will include coordinating maintenance, managing office services, and assisting in workplace safety and compliance initiatives. You will serve as the primary point of contact for all facility-related inquiries and service requests. Additionally, you will be responsible for coordinating routine maintenance and emergency repairs with vendors and service providers. Monitoring building security, cleanliness, and safety standards will also be part of your role. Tracking inventory, ordering office and facility supplies as needed, and assisting in managing office moves, furniture setups, and space planning are key tasks you will undertake. You will maintain records of maintenance schedules, vendor contracts, and compliance documentation. Supporting health and safety compliance efforts, including inspections and audits, will be crucial. Effective communication with staff regarding facility-related updates and issues will also be expected from you. To qualify for this role, you should have a high school diploma or equivalent, with an associate or bachelor's degree preferred. You should have at least 3 years of experience in facilities coordination or office administration. Strong organizational and multitasking skills, good communication, and problem-solving abilities are essential. Proficiency in MS Office is also required. This position is office-based with occasional site walkthroughs.,

As an AFM-Soft team member, your primary responsibility is to provide administrative and operational support to ensure the efficient functioning of building facilities. Your role will involve coordinating maintenance tasks, managing office services, and contributing to workplace safety and compliance initiatives. You will serve as the first point of contact for all facility-related inquiries and service requests. It will be your responsibility to coordinate routine maintenance and emergency repairs with vendors and service providers. Additionally, you will monitor building security, cleanliness, and safety standards to ensure a conducive work environment. Tracking inventory levels and ordering office and facility supplies as necessary will be part of your duties. You will also assist in managing office moves, furniture setups, and space planning to optimize the workspace for efficiency. Maintaining accurate records of maintenance schedules, vendor contracts, and compliance documentation is crucial. You will also support health and safety compliance efforts, including inspections and audits, to uphold a safe working environment. Excellent communication skills are essential in this role to effectively liaise with staff regarding facility-related updates and issues. Your qualifications should include a high school diploma or equivalent, with an associate or bachelor's degree preferred. You should have at least 3 years of experience in facilities coordination or office administration, along with strong organizational and multitasking abilities, good problem-solving skills, and proficiency in MS Office. This position is office-based, with occasional site walkthroughs to oversee facility operations. Join our team at AFM-Soft and contribute to the smooth functioning of our building facilities while ensuring a safe and productive work environment.,

As an Administrative Business Partner, you play a crucial role in the smooth functioning of your team's business operations and activities. Your proactive approach allows you to anticipate and address the needs of your managers and team members effectively, ensuring that they can focus on their projects without being hindered by operational or administrative issues. With your ability to adapt quickly to changing environments and your knowledge of the latest Google products and services, you provide strategic support to your team's projects. Your role involves a diverse set of responsibilities, including managing calendars, travel bookings, and facility/equipment scheduling. You are also responsible for planning and executing various events such as all hands presentations, offsites, and leadership meetings. This entails coordinating content, organizing activities, and securing speakers to ensure the success of these events. Additionally, you will be coordinating duties across multiple offices, optimizing operational efficiency, and contributing to the development of new strategies. In addition to being highly organized and analytical, you possess strong business judgment and communication skills that allow you to interact effectively with individuals across different job functions. As a mentor to new team members, you will guide them in their roles and provide support as they navigate their responsibilities. You will also take on the role of a technical manager, leading small projects and ensuring their successful completion. Overall, as an Administrative Business Partner, you are the backbone of your team, driving productivity and efficiency through your meticulous attention to detail and proactive approach to managing administrative tasks and projects.,

As an Administrative Business Partner, you play a crucial role in the efficient functioning of your team's business operations. Your responsibilities involve handling a diverse range of administrative tasks such as managing calendars, arranging travel, preparing expense reports, coordinating events, and scheduling facilities and equipment. By proactively addressing operational and administrative issues, you ensure that your managers and team members can focus on their projects without disruptions. To excel in this role, you need to be adaptable to changing environments and stay informed about the latest Google products and services. Your knowledge of these tools will enable you to provide strategic support to your team's projects. In addition to being well-organized and analytical, you must demonstrate strong business acumen and communication skills to engage effectively with individuals across various job functions. Your role also involves coordinating operations across different offices and taking the lead on small-to-medium projects as the primary manager. By incorporating efficiency and responsiveness into existing operations and devising innovative strategies, you contribute to the overall effectiveness of the team. Furthermore, you will be responsible for mentoring new team members, collaborating with and leading an Administrative Business Partner team, and engaging with the broader E/ABP community. Overall, as an Administrative Business Partner, you serve as the central figure in ensuring the smooth operation and progress of your team. Your proactive approach to problem-solving, organizational skills, and ability to communicate with diverse stakeholders are essential for the success of your role.,

Duties and responsibilities Welcome visitors, manage reception area, and maintain sign-in procedures while providing exceptional customer service Coordinate meeting room bookings and prepare spaces for client and internal meetings Coordinate with users to arrange venue set up for functions and events Process facilities service requests and coordinate with appropriate vendors or team members Manage incoming/outgoing mail, deliveries, and courier services Maintain office supply inventory and process ordering requests Assist with administrative tasks related to facilities operations Support the Facilities Manager with documentation, record keeping, and reporting Required Qualifications & Experience High school diploma or equivalent; Associate's degree preferred 2+ years of experience in reception, office administration, or customer service roles Proficiency in MS Office applications (Word, Excel, Outlook) Strong verbal and written communication skills Detail-oriented with excellent organizational abilities Customer service mindset with professional demeanor Ability to prioritize tasks in a fast-paced environment Self-disciplined and able to work independently Candidate with less experience may also be considered Preferred Skills Previous experience in facilities coordination or property management Knowledge of building systems and maintenance procedures Experience with facilities management software Background in the electronics industry or corporate office environments Fluency in English and Hindi; and knowledge of other Indian languages is advantageous Experience coordinating with vendors and service providers Strong problem-solving abilities and attention to detail

Duties and responsibilities Welcome visitors, manage reception area, and maintain sign-in procedures while providing exceptional customer service Coordinate meeting room bookings and prepare spaces for client and internal meetings Coordinate with users to arrange venue set up for functions and events Process facilities service requests and coordinate with appropriate vendors or team members Manage incoming/outgoing mail, deliveries, and courier services Maintain office supply inventory and process ordering requests Assist with administrative tasks related to facilities operations Support the Facilities Manager with documentation, record keeping, and reporting Required Qualifications & Experience High school diploma or equivalent; Associate's degree preferred 2+ years of experience in reception, office administration, or customer service roles Proficiency in MS Office applications (Word, Excel, Outlook) Strong verbal and written communication skills Detail-oriented with excellent organizational abilities Customer service mindset with professional demeanor Ability to prioritize tasks in a fast-paced environment Self-disciplined and able to work independently Candidate with less experience may also be considered Preferred Skills Previous experience in facilities coordination or property management Knowledge of building systems and maintenance procedures Experience with facilities management software Background in the electronics industry or corporate office environments Fluency in English and Hindi; and knowledge of other Indian languages is advantageous Experience coordinating with vendors and service providers Strong problem-solving abilities and attention to detail

Duties and responsibilities Welcome visitors, manage reception area, and maintain sign-in procedures while providing exceptional customer service Coordinate meeting room bookings and prepare spaces for client and internal meetings Coordinate with users to arrange venue set up for functions and events Process facilities service requests and coordinate with appropriate vendors or team members Manage incoming/outgoing mail, deliveries, and courier services Maintain office supply inventory and process ordering requests Assist with administrative tasks related to facilities operations Support the Facilities Manager with documentation, record keeping, and reporting Required Qualifications & Experience High school diploma or equivalent; Associate's degree preferred 2+ years of experience in reception, office administration, or customer service roles Proficiency in MS Office applications (Word, Excel, Outlook) Strong verbal and written communication skills Detail-oriented with excellent organizational abilities Customer service mindset with professional demeanor Ability to prioritize tasks in a fast-paced environment Self-disciplined and able to work independently Candidate with less experience may also be considered Preferred Skills Previous experience in facilities coordination or property management Knowledge of building systems and maintenance procedures Experience with facilities management software Background in the electronics industry or corporate office environments Fluency in English and Hindi; and knowledge of other Indian languages is advantageous Experience coordinating with vendors and service providers Strong problem-solving abilities and attention to detail Scheduled Weekly Hours: 48

Duties and responsibilities Welcome visitors, manage reception area, and maintain sign-in procedures while providing exceptional customer service Coordinate meeting room bookings and prepare spaces for client and internal meetings Coordinate with users to arrange venue set up for functions and events Process facilities service requests and coordinate with appropriate vendors or team members Manage incoming/outgoing mail, deliveries, and courier services Maintain office supply inventory and process ordering requests Assist with administrative tasks related to facilities operations Support the Facilities Manager with documentation, record keeping, and reporting Required Qualifications & Experience High school diploma or equivalent; Associate's degree preferred 2+ years of experience in reception, office administration, or customer service roles Proficiency in MS Office applications (Word, Excel, Outlook) Strong verbal and written communication skills Detail-oriented with excellent organizational abilities Customer service mindset with professional demeanor Ability to prioritize tasks in a fast-paced environment Self-disciplined and able to work independently Candidate with less experience may also be considered Preferred Skills Previous experience in facilities coordination or property management Knowledge of building systems and maintenance procedures Experience with facilities management software Background in the electronics industry or corporate office environments Fluency in English and Hindi; and knowledge of other Indian languages is advantageous Experience coordinating with vendors and service providers Strong problem-solving abilities and attention to detail.

What this job involves: Providing onsite support You will be the Site leads reliable resource on whom we can bank on for all technical expertise. You ll achieve this by responsibly performing routine site checks and inspections to ensure all critical procedures and equipment management best practices are implemented and followed. Also we would look at your technical skills and suggest if any processes can be improved and implement cost saving measures. There will be questions that will arise while you are at the forefront and your contributions should be inline with team thoughts and motive. You ll also lend the team a big hand by providing admin support including front desk duties, basic housekeeping and appointment coordination. You ll need to ensure we hit key performance indicators and meet our service level agreements. Key aspects Monitor day to day technical operations activity for the site. Support to ensure adequate supply of materials including Electrical, plumbing, Carpentry Coordinate with the landlord team to ensure compliance with statutory regulations on fire, health and safety standards & building management Coordinate with vendor staff & staff on site to ensure the smooth operation Routinely inspect the building, have regular walk arounds and raise tickets for closure of the identified snags on a daily basis Assess & analysis of the readings for weekly & monthly reports on M & E, covering the maintenance contracts, spare parts consumption, Incident reports, Improvement projects etc Support the asst manager- technical in identifying energy management, saving opportunities, risk management. Client/Stakeholder Management Proactively engage stakeholders to ensure that on site client s expectations are met though high levels of customer service Build and develop effective client / stakeholder relationships across multiple levels of the organisation Proactively understand the customers/ employees needs and act on them before being requested Finance Management Accurate billing and invoicing Adherence to the monthly forecast Invoice management. Procurement & Vendor Management Work on getting quotations as per site need Sharing indents for monthly material supply Zero stock out of situation Other Key Activities Participate in emergency evacuation procedures including crisis management and business continuity Take readings for weekly & monthly reports on M & E, covering the maintenance contracts, spare parts consumption, Incident reports, Improvement projects etc Energy management, saving opportunities, risk management & engineering systems audits Preparing floor register for Health and Safety Issues for client 24/7 emergency call support and site attendance is require