105 Expense Reports Jobs - Page 4

Role & responsibilities Job Title : HCP DOCUMENTATION EXECUTIVE Experience : 2-4Years Location : Mumbai (Andheri, East Chakala) Key Responsibilities: 1. Support Sales Team: Assist the Sales team in creating HCP event requests within the HCPi system. 2. Pre-Approval Documentation : Obtain all necessary pre-approval documents from the relevant personnel and upload them into the system. 3. Vendor Registration : Register new Healthcare Professionals (HCP) or Healthcare Organizations (HCO) as vendors, coordinating with them to collect required information. 4. Procurement Process: Handle the creation of Purchase Requisitions (PR), Purchase Orders (PO), and Goods Receipt Notes (GRN) for HCP events in the Coupa system. 5. Financial Transactions: Initiate financial payments to HCP and HCO, ensuring timely completion of the process. 6.Contract Management: Generate contracts from the HCP system and ensure they are electronically signed by all necessary parties in a timely manner. 7. Proof of Performance: Collect and upload all required proof of performance documents to facilitate the timely closure of event requests. 8. Documentation Accuracy: Maintain a high level of accuracy in all documentation processes. *Duration*: - Initially for one year, with the possibility of renewal annually. Required Qualifications & Experience: 1. Graduate Degree: Preferred, but not mandatory. 2. Documentation Experience: Previous experience with documentation processes and system handling is preferred. 3. Coordination Skills: Ability to work effectively with multiple stakeholders and possess good coordination skills. 4. Communication Skills: Strong communication skills are required for effective interaction with various teams and individuals. Overall, the role entails meticulous documentation management, coordination with multiple parties, and ensuring compliance with processes and regulations.

1. Serve as the primary point of contact for internal and external communications, ensuring timely and professional responses. 2. Prepare and edit correspondence, reports, and presentations, ensuring accuracy. 3. Supports Company Mgr/F&B Ops Head Required Candidate profile University degree with any stream specialization 10 to 12 years relevant experience as an Executive Assistant role to a senior leader

Roles and Responsibilities Accounts & Finance: Maintain day-to-day accounting records in Tally/ERP or relevant software. Handle accounts payable and receivable entries, reconciliations, and vendor payments. Prepare GST returns, TDS filings, and assist in income tax compliance. Generate monthly financial reports including cash flow statements and P&L. Assist in budget preparation, expense tracking, and variance analysis. Reconcile bank statements and coordinate with banks for transactions. Maintain proper documentation of invoices, bills, purchase orders, etc. Administration: Oversee office operations including supplies, inventory, stocks, equipment maintenance, and utilities. Manage employee attendance, leaves, and maintain HR records. Support in payroll processing in coordination with HR/Accounts team. Handle administrative correspondence, filing systems, and data management. Coordinate with vendors, service providers, and external agencies. Organize company events, meetings, and travel bookings as required. Ensure timely renewal of licenses, AMC, and office compliance certifications. Coordination & Reporting: Liaise with auditors, consultants, and government departments as required. Assist senior management with reports and administrative support. Maintain confidentiality of all sensitive data and documents. Support other departments in admin or accounts-related activities as needed. Desired Candidate Profile 0-4 years of experience in accountancy or related field. Bachelor's degree in Any Specialization (B.A/B.B.A/B.M.S). Proficiency in accounting operations, admin activities, office management, accounts handling, accounting entries, administration work, inventory management, expense reports, GST filling/GST return/TDS calculation/TDS payment.

Job Description: As a Junior Account Executive, you will be a part of our accounting team in various tasks and projects. This role offers an excellent opportunity to learn about financial processes, accounting principles, and gain practical experience in a professional setting. Key Responsibilities: Maintain accurate financial records, including ledgers and journals. Assist with Accounts Payable (invoice processing, vendor communication) and Accounts Receivable (invoicing, payment follow-up). Support bank and account reconciliations. Track and verify company expenses; assist with expense reports. Participate in team meetings and training to enhance accounting knowledge. Qualifications: Commerce Graduate Proficiency in Quick Books Online

Key Responsibilities: Handle all flight, hotel, and ground transportation bookings for employees across departments. Collect tour plans from managers and schedule bookings as per approved itineraries. Coordinate with hotels, airlines, and travel agencies to get the best corporate rates and deals. Maintain and update a database of preferred vendors and negotiated rates. Follow up with employees to confirm bookings, resolve travel issues, and provide itinerary support. Track travel expenses and ensure compliance with company travel policies. Maintain records of travel histories, invoices, and reimbursements. Identify and onboard new travel partners or hotel chains as required. Assist in emergency travel re-bookings or cancellations when necessary. Preferred Qualifications: Bachelors degree in Hospitality, Business Administration, or related field. 2+ years of experience in corporate travel management or hospitality coordination. Strong negotiation and vendor management skills. Excellent communication and interpersonal abilities. Proficiency in MS Office and experience with travel booking platforms (e.g., MakeMyTrip, Goibibo, or travel ERP systems). Ability to multitask and work under pressure with time-sensitive requests. Preferred Qualifications: Experience working in a fast-paced corporate environment. Familiarity with employee travel policies and expense tracking. Knowledge of regional/national hotel chains and airline ticketing rules.

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it , our most valuable asset is our people. Here you’ll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning; bold ideas; courage an d passion to drive life-changing impact to ZS. Our most valuable asset is our people . At ZS we honor the visible and invisible elements of our identities, personal experiences and belief systems—the ones that comprise us as individuals, shape who we are and make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about. HR Assistant HR Services provide support services to ZS professionals as they complete their work. The administrative services team provides administrative support, travel planning, operations, catering coordination, and facilities management. What you'll do Increase productivity of consulting HR leaders by handling the administrative tasks (such as, travel arrangements, expense reporting, calendar management, interacting with vendors and clients, email correspondence, etc.) Provide scheduling support to multiple individuals (appointment, calendar and meeting management) Complete expense reports within compliance guidelines, process invoices for payment, and assist with other administrative processes, as needed Prepare domestic and international travel logistics (itineraries, visas, etc.) Coordinate internal and external meetings/activities (i.e. venue selection/reservation and set-up, hotel accommodations, catering, etc.) Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting support materials) Address problems and troubleshoot with internal and external stakeholders Handle special projects with demanding deadlines Participates in group learning and/or knowledge sharing What you'll bring High school diploma required. Post-secondary education or Associate or Bachelor degree preferred. 1 - 3 years of relevant work experience as an administrative/operations assistant, preferably in a professional services environment Fluent in MS Office (Word, PowerPoint, Excel and Outlook), travel and expense reporting applications Strong oral and written communication skills Professional appearance and demeanor with ability to exercise good judgment and discretion Attention to detail, dependability, punctuality Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines Experience working both independently and with a team in a demanding environment Sense of humor appreciated Perks & Benefits ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member. We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections. Travel Travel is a requirement at ZS for client facing ZSers; business needs of your project and client are the priority. While some projects may be local, all client-facing ZSers should be prepared to travel as needed. Travel provides opportunities to strengthen client relationships, gain diverse experiences, and enhance professional growth by working in different environments and cultures. Considering applying At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact and deliver better outcomes for all. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don't meet 100% of the requirements listed above. ZS is an equal opportunity employer and is committed to providing equal employment and advancement opportunities without regard to any class protected by applicable law. To Complete Your Application Candidates must possess or be able to obtain work authorization for their intended country of employment.An on-line application, including a full set of transcripts (official or unofficial), is required to be considered. NO AGENCY CALLS, PLEASE. Find Out More At www.zs.com

Roles and Responsibilities Calendar & Meeting Management Schedule meetings with internal, external, and global stakeholders. Independently manage internal and external correspondence on routine matters. Coordinate and schedule in-person and virtual interviews for the team/function. Onboarding and Offboarding Management (Associates & Vendors) Coordinate with HR and IT to request user IDs for new joiners (internal/external). Arrange hardware, access cards, photo ID cards, stationery, and desk keys. Facilitate onboarding by liaising with internal stakeholders. Manage offboarding tasks including return of ID/credit cards, IT asset handover, asset de-allocation, and user ID deletion. Collect training manuals and knowledge/project-related documents from offboarded associates. Foreign Travel Management Handle the end-to-end visa application process for traveling associates. Prepare covering/invitation letters for visa applications. Manage travel logistics including insurance, forex approvals, tickets, and forex surrender. Process matrix requests and handle relevant documentation for international travel. Executive Assistance to Clients Provide full administrative support including calendar and meeting management. Schedule appointments and coordinate logistics for client meetings. Review, analyze, and process invoices and submissions using internal tools. Make travel and hotel arrangements for official visits. Compile, analyze, and report data for recurring presentations and reports. Handle additional ad hoc tasks with minimal supervision. Proactively identify and communicate challenges along with potential solutions. Expenses and Purchase Orders (POs) Raise purchase orders (POs) and goods receipt notes (GRNs). Follow up on invoice processing and payments. Track and submit expense reports. Team Support Create and maintain team mailing distribution lists. Regularly update and manage team organizational charts. Desired Education, Skills, and Qualifications Graduate in any discipline. Prior experience in executive assistance and administrative support. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), MS Teams, Skype, and Outlook. Familiarity with online calendar and scheduling tools (e.g., Outlook Calendar). Excellent communication skills (verbal, written, and virtual). Strong organizational, multitasking, and problem-solving abilities. Ability to work independently with a proactive approach.

Responsibilities: * Process bills, generate expense reports & account entries * Maintain accurate financial records using Excel sheets & letters * Prepare monthly closings & year-end statements Annual bonus Provident fund

*Manage calls & visitors *Support admin tasks, improve office procedures, handle reports, purchases, inventory & expenses *Oversee housekeeping, stationery, petty cash, billing & ensure smooth office operations, including maintenance and renovations Required Candidate profile *Experienced Administrative Executive with strong office management, Google Workspace skills, effective communication, problem-solving, team leadership & expertise in improving operational processes.

Oorjita Builders is looking for Admin Assistant to join our dynamic team and embark on a rewarding career journey. The Administrative Assistant will be responsible for providing administrative support to the company's management team, ensuring smooth daily operations, and maintaining an organized work environment This position requires excellent communication, organizational and time management skills Key Responsibilities:Answer and direct phone calls, emails, and other correspondence Organize and schedule meetings, appointments, and events Maintain an organized filing system for paper and electronic documents Prepare and distribute memos, emails, and other communications as needed Assist with travel arrangements and expense reports Perform data entry and other administrative tasks as assigned Order and maintain office supplies and equipment Requirements:Excellent verbal and written communication skills Strong organizational and time management skills Ability to work independently and as part of a team Proficient in Microsoft Office (Word, Excel, PowerPoint) Attention to detail and accuracy

Genpact (NYSE: G) is a global professional services and solutions firm delivering outcomes that shape the future. Our 125,000+ people across 30+ countries are driven by our innate curiosity, entrepreneurial agility, and desire to create lasting value for clients. Powered by our purpose - the relentless pursuit of a world that works better for people - we serve and transform leading enterprises, including the Fortune Global 500, with our deep business and industry knowledge, digital operations services, and expertise in data, technology, and AI. Inviting applications for the role of an Process Associate, Accounts Payable We are looking for someone who can coordinate the Accounts Payable function. Also, assist associates to identify & implement AP improvements. You must be a Finance and Accounting Subject Matter Guide with relevant experience in the accounts payable process. Responsibilities • Process Purchase Order, Non-Purchase Order (FI), eInvoices as per the established process • Reconcile the processed work by the team verifying entries and comparing system reports • Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries • Production planning on a daily basis and allocating the inflow volume to respective team members • Pay vendors by monitoring contract/PO terms, discount, scheduling and preparing checks/Fund Transfer Orders, resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments • Process travel and expense reports of employees by receiving and verifying expense reports for advances and receipts • Good knowledge of excel reports like Pivot table, formulas, formatting and cleansing the data • Resolving queries like wrong posting, reversal, and corrections • Support team members in processing corrections by clarifying their doubts and confusions • Ensure SOP’s are reviewed frequently and the latest updates are incorporated post-client signof • Maintain 100% accuracy of invoice processing and monthly reports • Report taxes whilst processing region-specific invoices as per the requirement • Understanding of Helpdesk operations would be an added advantage Qualifications Minimum qualifications/skills • University graduate in any discipline Preferred qualifications/skills • Bachelor/Master of Commerce or Business Administration • Relevant work experience in AP preferably in the Oil and Gas industry • Must have sound knowledge of written and spoken English • Preferable to have practical knowledge of SAP • Preferable to have practical knowledge of Reporting and Service Now • Understanding of Source to Pay process is a plus • Excellent time management and planning skills • Attention to detail, good analytical and problem-solving capabilities • Drive to achieve results and deliver on goals Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values respect and integrity, customer focus, and innovation. Get to know us at www.genpact.com and on X, Facebook, LinkedIn, and YouTube. Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a 'starter kit,' paying to apply, or purchasing equipment or training.

Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a C-level executive based overseas. This role requires exceptional communication skills, time management, and the ability to handle confidential information with integrity and professionalism. The Executive Assistant will act as a strategic partner and play a key role in enabling the executive's productivity by managing day-to-day operations and communications efficiently. Key Responsibilities: Calendar Management: Efficiently manage the executives schedule across multiple time zones, including planning, coordinating, and confirming meetings, appointments, and events. Email Management: Monitor, organize, and respond to emails on behalf of the executive where appropriate; ensure timely follow-ups and flagging of priority items. Travel Management: Coordinate international and domestic travel arrangements, including flights, accommodations, visas, transportation, and itineraries. Meeting Coordination & Minutes: Schedule and coordinate virtual meetings; draft and distribute Minutes of Meetings (MoMs) and track action items and follow-ups. Action Item Follow-Up: Ensure timely follow-up and completion of tasks and deliverables assigned to stakeholders from meetings or directives issued by the executive. Document Preparation: Assist in preparing presentations, reports, and other documents as needed by the executive. Confidentiality & Discretion: Handle sensitive information with a high degree of confidentiality and professionalism. Qualifications: 6 to 10+ years of experience as an Executive Assistant, preferably supporting C-level executives. Strong organizational and time management skills with the ability to prioritize tasks and handle multiple responsibilities. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Zoom, Teams, and Google Workspace. Experience working with international stakeholders and across time zones is a plus. Key Attributes: Self-motivated and able to work independently Proactive and solutions-oriented Strong attention to detail Discreet and trustworthy Flexible with working hours to accommodate executives time zone when required

Job description Key Responsibility 1. Expense Reports 2. Travel Management 3. Scorecards 4. Daily/Weekly/Monthly drumbeats 5. Reports pertaining to MR/Ecom Accounts in these clusters Skill Required Good Communication Skills: English and Hindi. Required to coordinate with Internal & External stakholders over multiple calls / emails. Connect with Sales Central Teams SPOCs on scorecards/drumbeats. Good MS Excel skills: Basic Formulas, Vlookup, Pivot Table, etc. Can work with large data sets in Excel.

Job Title: Cluster Assistant Job Description: We are hiring a candidate whose responsible for assisting cluster in Sales Division. Role & responsibilities Calendar management and coordination:- meetings invites, agendas, luncheon arrangements, travel plans and department activities, meeting room bookings etc. Support logistics of internal and off site events through associated tasks:-booking conference rooms, requisitioning audio visual equipment, making copies, scheduling meetings and booking meeting rooms, gathering data, coordinating on RSVP tracking etc. Coordinate with external vendors:- on event logistics as required (ex. Off sites, OGSM meetings, promotion letters etc.) Maintain organization mailing lists, prepare organization announcements etc. sales domain:- collated end of day sales reports from multiple sales people and share insights on the sales trends for the day vs last day last week this year etc. , calculated sales incentive for sales persons based on their monthly earning etc. HR domain:- Worked on offline payroll management (excel based), computed monthly PF PT IT data and sent to payroll consulting firm, tracked inputs from talent team on relocation, joining bonus etc. etc. Requirements: Medium knowledge of scorecards, travel management, calendar management. Experience : 1-3 years Location : Kolkata

Greetings of the day!!! Job Title: HR Administrative Experience: 2-4Years Location: Mumbai (Chakala ) Third Party Payroll: Ashkom media India Pvt Ltd. Job Summary: We are seeking a detail-oriented and highly organized Administrative Analyst with strong skills in expense reporting, MS Excel, and MS Outlook. The ideal candidate will have a good command of written English and experience in drumbeat management. This role involves preparing and managing expense reports, creating and analyzing data using Excel, and maintaining communication through Outlook. Key Responsibilities: 1. Expense Report Preparation: Accurately prepare and submit expense reports, ensuring compliance with company policies and procedures. Track and manage expense receipts, reconcile discrepancies, and ensure timely submission of reports. Assist in the auditing of expense reports to ensure accuracy and adherence to budgetary constraints. 2. Excel Skills: Utilize advanced Excel functions such as VLOOKUP, PivotTables, and conditional formatting to analyze and interpret data. Create, maintain, and update dashboards to track key metrics and report on business performance. Generate reports and provide data analysis to support business decisions. 3. MS Outlook Proficiency: Manage and organize email correspondence, calendar scheduling, and meeting invitations using MS Outlook. Coordinate and communicate with internal and external stakeholders to ensure smooth workflow and effective collaboration. Maintain accurate and up-to-date contact lists and distribution groups. 4. Written Communication: Draft and proofread emails, reports, and other written communications with a high level of accuracy and professionalism. Ensure that all written materials are clear, concise, and aligned with the companys tone and style. 5. Drumbeat Management: Monitor and manage project timelines, ensuring that tasks are completed according to schedule. Coordinate with team members to ensure alignment with project goals and milestones. Identify potential risks or delays in the project schedule and communicate these to relevant stakeholders. Qualifications: Proven experience in preparing and managing expense reports. Proficiency in MS Excel, with advanced knowledge of VLOOKUP, PivotTables, and dashboard creation. Strong working knowledge of MS Outlook for email and calendar management. Excellent written English skills with attention to detail. Experience in drumbeat management or a similar project management role. Strong organizational and time management skills.

Hiring for a leading MNC for position of Onboarding Support Associate Location :Kharadi Work Mode: Work From Office Preferred Candidate with NP: 0 TO 30 days Key Responsibilities: - Acting as the point of contact among executives, employees, clients, and other external partners. - Managing executives calendars and setting up meetings. - Tracking daily expenses and preparing weekly, monthly, or quarterly reports. - Taking minutes during meetings. - Organizing and maintaining the office filing system. - Work experience as an Executive Assistant, Personal Assistant, or similar role. - Excellent MS Office knowledge. - Outstanding organizational and time management skills. - Familiarity with office gadgets and applications (e.g., e-calendars and copy machines). - Excellent verbal and written communication skills. - Filing & Documentation: Maintain accurate records and documentation for new hires and HR compliance. - Office Management: Oversee administrative tasks related to employee onboarding and workplace setup. - Coordination & Data Management: Ensure seamless communication between departments and maintain databases. - Confidential Data Handling : Manage sensitive HR and company data with the highest level of integrity and discretion. - HR & Admin Support : Assist in employee onboarding, process documentation, and other administrative duties.

INVOICE ENGINEER - MALDIVES Salary : USD1200 Accommodation and Food provided by the company. Requirement: Have testing experience in overhauling and calibrating Diesel/Gas oil fuel pumps of engines; Bosch, Cummings, and other brands. Experience with common rail systems is an advantage. Must be able to work independently and deliver the required servicing of pumps to customers. Able to properly calibrate pumps, issue work completion reports, and prepare order requests for spares. Responsible for maintaining stock and testing equipment. Working hours : 8 hours duty Address : Swagatham Resource Management India Private limited No: 14 Sarathy Nagar main road, Velachery, Chennai - 600 042 Time : 9am to 5pm[ Monday to Saturday ] Feel free to call us for any clarification # Sowmiya # 7845228682, Swetha 7305457998, Mrithula # 7358479607 [Call time 9 am to 6pm only ]

We are looking for a detail-oriented Accounts Executive Payable to manage vendor payments, TDS/GST compliance, and assist with day-to-day accounting tasks. The ideal candidate will have prior experience in accounts payable processes and be confident handling reconciliations, online payments, and vendor coordination. Roles and Responsibilities: Booking vendor invoices with appropriate TDS deductions and GST input credits . Processing vendor payments and tax payments via online banking or cheques. Performing daily bank reconciliations . Assisting in the filing of GST and TDS returns . Accounting for petty cash and prepaid expenses . Coordinating with internal teams for pending invoices and advance payment follow-ups . Tracking expense provisions and preparing relevant reports. Handling employee reimbursement processing . Conducting vendor account reconciliations regularly. Candidate Profile: Graduate in Commerce / B.Com / M.Com or equivalent. 1.52 years of experience in Accounts Payable or related functions. Good knowledge of TDS, GST , and basic accounting principles . Proficient in MS Excel and accounting software (Tally/ERP). Strong attention to detail, good communication skills, and team coordination. Willingness to take responsibility and meet deadlines.

Role & responsibilities Job Title : HCP DOCUMENTATION EXECUTIVE Experience : 2-4Years Location : Mumbai (Andheri, East Chakala) Key Responsibilities: 1. Support Sales Team: Assist the Sales team in creating HCP event requests within the HCPi system. 2. Pre-Approval Documentation : Obtain all necessary pre-approval documents from the relevant personnel and upload them into the system. 3. Vendor Registration : Register new Healthcare Professionals (HCP) or Healthcare Organizations (HCO) as vendors, coordinating with them to collect required information. 4. Procurement Process: Handle the creation of Purchase Requisitions (PR), Purchase Orders (PO), and Goods Receipt Notes (GRN) for HCP events in the Coupa system. 5. Financial Transactions: Initiate financial payments to HCP and HCO, ensuring timely completion of the process. 6.Contract Management: Generate contracts from the HCP system and ensure they are electronically signed by all necessary parties in a timely manner. 7. Proof of Performance: Collect and upload all required proof of performance documents to facilitate the timely closure of event requests. 8. Documentation Accuracy: Maintain a high level of accuracy in all documentation processes. *Duration*: - Initially for one year, with the possibility of renewal annually. Required Qualifications & Experience: 1. Graduate Degree: Preferred, but not mandatory. 2. Documentation Experience: Previous experience with documentation processes and system handling is preferred. 3. Coordination Skills: Ability to work effectively with multiple stakeholders and possess good coordination skills. 4. Communication Skills: Strong communication skills are required for effective interaction with various teams and individuals. Overall, the role entails meticulous documentation management, coordination with multiple parties, and ensuring compliance with processes and regulations.

Role & responsibilities Schedule & Calendar Management Manage and coordinate the calendar for Country Leader (CL), India PHC. Oversee scheduling and logistics for internal and external meetings, including booking of meeting rooms and courier arrangements. Travel & Expense Management Coordinate travel bookings (flights, hotels, visas) for the entire team. Prepare and process expense reports (ER) for all team members via tools such as Concur . Administrative & Operational Support Manage confidential printing and documentation as needed. Lead end-to-end Purchase Order (PO) and Goods Receipt (GR) processes using SAP and COUPA . ata & Business Activity Tracking Track ongoing initiatives using predefined templates to monitor key metrics. Maintain and manage reports related to field execution using team-submitted trade visit images.

Invoicing, follow-ups, expense vouchers, GST filings, company registration forms, payrolls & deductions, leave mgt. Admin tasks: office supplies, mail/document prep, records & databases, couriers, event planning, and meeting support.

Mandatory Skills: Proficiency in MS Word/, PowerPoint/Excel/Project/Visio Excellent verbal and written communication skills. Soft skills – Interpersonal relationship management, Time Management, etc. Responsibilities: Asset Management o Updation of Asset Master and O&M history for Assets. Contracts Management o Co-ordination with vendors for AMCs/ARCs o Co-ordination with vendors for HR / IR Compliances o Tracking expiry of Contracts/Warranties, etc. Budget & Cost Control (Capex & Opex) o Preparation, monitoring & control of Opex & Capex proposals and budgets. o Preparation of MIS (Daily/Weekly/Monthly) General o Receive Specs from the Project Team to compile and forward to Vendors for quotations. o Obtain quotations from various Vendors. o Co-ordination with the Procurement and Commercial team for releasing Purchase requisition and Purchase Orders. o Co-ordination with Warehouse/Stores for availability & delivery of material to various locations o Release of work orders to respective teams for ensuring completion of provisioning activities. o Updation/Modification of all associated records (Documents/Drawings/Tracking Sheets) o Maintain Annual Maintenance Contract (AMC) Equipment Track Sheet for all IDCs for monitoring Warrantee of Equipment & Renewals of AMC. o Maintain records and Release Reports related to Budgetary/Procurement/Material availability (Purchase requisitions & Purchase Orders etc.) o Tracking Budget month month-wise/discipline-wise/location-wise Who can apply? Graduate in any stream, preferably in Commerce. Experience of 3 to 4 Years in MIS preparation & Autocad

Job Area: Finance & Accounting Group, Finance & Accounting Group > Global Accounting Ops Center General Summary: General Summary no standard job description text Minimum Qualifications: "¢ Bachelor's degree. "¢ 2+ years of Finance, Accounting, or related work experience. *Completed advanced degrees in a relevant field may be substituted for up to two years (Master"™s = one year, Doctorate = two years) of work experience. We are seeking an exceptional T&E Accountant for our dynamic Global Travel and Expense team. This role will be expected to meet and exceed the needs of our employees, corporate card and P Card holders as our business rapidly grows in existing markets and scales to new markets. As T&E Accountant, you will be responsible to manage and complete daily operations. You will also assist with enhancing global policies and procedures, driving automation and be an advocate of compliant execution. Shift Timing "“ 6pm to 3 am Job Responsibilities: Strive to meet or exceed all established goals and key performance indicators (KPIs). Conduct detailed audits of expense reports to ensure accuracy and compliance with company policies. Perform thorough completeness and accuracy checks. Ensure a thorough understanding of Qualcomm policies and their implications for the accurate submission of expenses. Identify and propose enhancements by analyzing current processes/systems and exploring new Concur functionalities. Apply knowledge associated with own area of expertise to resolve typical issues or situations. Provide exemplary customer service and resolve issues for employees. Assist in the preparation of reports and dashboards. Prepare and review DTPs on a quarterly basis, ensuring all changes are meticulously tracked. Undertake projects and additional responsibilities as assigned. Collaborate effectively with accounting teams, satellite offices, and other global locations. Manage relationships with various stakeholders. Participate in calls and meetings with internal and external stakeholders as required. Provide recommendations for process improvements in the T&E and Corporate Card space Support annual audits by providing timely and accurate data and documentation. Assist in quarterly reviews, periodic audits, and the preparation of audit schedules as needed. Qualifications/Requirements: Very good understanding of T&E process, SAP Concur system and the way it can connect to neighboring systems (e.g. Oracle, Service Now,etc.) Open to work in evening shift Ability to think differently and take a holistic view, but also be able to dive deep into operational problems when required Ability to solve technical and non-technical accounting problems related to AP. Commerce Graduate/Masters with 5-7 years of experience in T&E domain. Exposure to Appzen is added advantage. Good accounting knowledge and exposure to shared service center Exceptional fluency in written and verbal English Ability to learn/understand standards & processes quickly and adhere to them accurately Flexible approach with a strong team spirit Effective interpersonal & communication skills and highly professional style Proficient with Excel, dashboards, reporting and analytical tools like Alteryx & Tableau, Proficient IT skills including Excel and Outlook Able to interact effectively with employees and stakeholders

Siemens Digital Industries Software is a leading provider of solutions for the design, simulation, and manufacture of products across many different industries. Formula 1 cars, skyscrapers, ships, space exploration vehicles, and many of the objects we see in our daily lives are being conceived and manufactured using our Product Lifecycle Management (PLM) software. Pre-requisites: Communication skills : Interact with many people, including clients, vendors, and staff, so they need to be able to communicate well. Time management skills : Should be able to multitask and manage their time efficiently to handle multiple tasks. Computer literacy : Proficient with MS Office, especially Excel and PowerPoint. Attention to detail : Be precise and notice minor discrepancies. Discretion and confidentiality : Should be able to maintain confidentiality and discretion. Organizational skills : Be organized to manage calendars, schedule appointments, and prepare expense reports. Ability to work independently : Work independently and as part of a team. Ability to respond to emails : Should be able to effectively manage and respond to emails. About The Role Calendar management : Managing the executive's schedule, including making appointments and prioritizing matters Travel arrangements : Support in getting Visa, tickets, hotels, cabs Project coordination : Assisting with the planning and execution of projects Information management : Maintaining confidentiality and accurate records Event planning : Coordinating events, such as workshops or conferences, including selecting venues, managing invitations, and handling logistics Administrative tasks : Performing general administrative tasks, book conference rooms, offices, support workshops & trainings, arrange food Logistics support for visitors / travelers from Pune Maek Invitation letters, Covering letters, book cabs, book domestic flights if needed Office space management Get attendance data reports and EDR every month, organize them in the needed format, update the data, refresh formulas, and generate reports Physical allocation of seats as per the eligibility criteria, maintain history Tools SAP Creating PRs for Hardware and processing invoices in NextGen Tool Workday Initiate Transfers, exit, Create Pre-PCFs and Job Requisitions Concur Book Hotels, Cabs, submit reimbursement NextGen Process invoices, keep a track of invoices, submit monthly accrual to Finance Hardware Work on yearly hardware refresh activity of ~ 950 staff and order hardware twice a year as per the due dates Make sure every new joinee gets hardware on the day of joining. Plan accordingly. Manage Floater pool of old laptops Hardware failure support for the group We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We are Siemens A collection of over 377,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality, and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit, and business need. Bring your curiosity and creativity and help us shape tomorrow! We offer a comprehensive reward package which includes a competitive basic salary, bonus scheme, generous holiday allowance, pension, and private healthcare. Siemens Software. Transform the every day. #LI-PLM #LI-Hybrid

You HAVE : - Bachelors/MBA degree in Finance - 4 years of experience in Billings (OTC) and expense reporting - Team Lead experience - Attention to detail, and accurate data entry skills - Ability to quickly identify and resolve data issues/needs - Relevant experience working with large data sets - Intermediate to advanced experience MS Excel (vlookups, pivot tables, etc) - Proven track record of tackling complex business questions, mining data, and generating business relevant insights that are communicated in a simple to consume and thorough fashion - Strong interpersonal, excellent written and verbal communication skills required - Ability to multi-task and meet deadlines in pressure situations - Must be independent, self-motivated, success-driven, and willing to work within a team environment How you can impress us : - Experience with Expensify - Experience with Salesforce - Experience with Oracle Fusion You Will : - Managing a team of atleast 6-7 direct reports. - Responsible task allocation, progress monitoring, performance review, and the go-to person for questions of the team. - Monthly one-on-ones with coaching, feedback and documentation. - Year-end rating and appraisals followed by next year goals and action plan. - Responsible for continuously improving the efficiency of business process, taking the initiatives - Provide end to end billing inquiry support to departments like Operations and Collections, and to auditors to ensure smooth functioning. - Responsible for month end close activities assigned. - Ensure proper documentation to substantiate the monthly activities performed to support the audit needs & compliance - Support ad hoc projects and reporting requirements - Managing employee expense report audit process and to ensure compliance of company's policy and the timely completion of expense report audit. - Responsible for the continuous improvement of expense report review process, ensuring expenses are coded accurately, receipts and and explanations are properly documented - Responsible for monthly expense report analysis. - Provide clerical and administrative support to management as requested - Works toward and contributes to achievement of team/business unit goals Salary Offered 10-16 LPA Apply Save Save Pro Insights