29 Expense Reporting Jobs - Page 2

Join us as an Administrative Assistant supporting our Sales Team in Mumbai! BMCs corporate teams play a vital role in advancing our global strategy and enabling the success of our field organizations. As a Level 4 Administrative Assistant within the Sales Team, youll take ownership of complex administrative operations, provide high-level support to sales leaders, and drive efficiency across the team. In this key role, YOU will contribute to BMCs and your own success by: Providing advanced administrative and operational support to senior members of the Sales Team, including managing complex calendars, prioritizing communications, and preparing briefings and follow-ups. Coordinating domestic and international travel logistics and proactively managing related expense reporting and compliance. Leading the planning and execution of regional sales events and team offsites, including budget tracking, vendor management, and logistics oversight. Owning procurement and inventory processes for the Madrid office, including vendor coordination and contract administration. Preparing and maintaining high-quality reports, presentations, and sales documentation to support strategic initiatives and leadership visibility. Acting as a liaison between the sales team and cross-functional partners such as HR, IT, and Finance, ensuring seamless communication and process alignment. Mentoring junior team members and contributing to continuous improvement of administrative processes and tools. To ensure youre set up for success, you will bring the following skills and experience: Proven ability to manage complex administrative workflows with a high degree of accuracy, efficiency, and discretion. Strong verbal and written communication skills, with experience supporting senior stakeholders and collaborating across departments. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with tools such as Teams, SharePoint, and expense/travel platforms. Exceptional organizational and time management skills, with the ability to prioritize competing deadlines in a fast-paced environment. A proactive mindset with a continuous improvement approachable to anticipate needs, solve problems independently, and streamline processes. A team-oriented attitude paired with the confidence to take ownership of tasks and contribute to broader team success.

Administrative Assistant Job Summary: The Administrative Assistant provides administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks to assist management and staff. Key Responsibilities: Answer direct phone calls. Organize and schedule appointments. Plan meetings and take detailed minutes. Write and distribute emails, correspondence memos, letters, faxes, and forms. Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Update and maintain office policies and procedures. Order office supplies and research new deals and suppliers. Maintain contact lists. Book travel arrangements. Submit and reconcile expense reports. Provide general support for visitors. Qualifications: High school diploma or equivalent; college degree preferred. Proven experience as an administrative assistant or office admin assistant. Knowledge of office management systems and procedures. Working knowledge of office equipment, like printers and fax machines. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Excellent time management skills and the ability to prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational skills with the ability to multi-task. Key Skills: Communication skills Organizational skills Time management Attention to detail Problem-solving Proficiency in MS Office

Responsibilities: Data Entry and Record Keeping: Accurately inputting financial data into accounting software and maintaining organized records of transactions. Invoice Processing: Assisting with the processing of accounts payable and accounts receivable invoices, including verification, coding, and data entry. Bank Reconciliation: Supporting the reconciliation of bank statements with internal records to ensure accuracy. General Ledger Assistance: Providing support in maintaining the general ledger by posting journal entries and assisting with month-end and year-end closing activities. Expense Reporting: Assisting employees with the preparation and submission of expense reports and ensuring adherence to company policies. Basic Financial Analysis: Assisting with basic financial analysis tasks under the guidance of senior team members. Candidate Profile : 1. Entry data in Excel 2. will train to enter entry in tally software 3. Manage day to day office work

Client of Cygnus Staffing Solutions, a Leading Nutraceuticals Manufacturing Company, having Offices in Hyderabad / Bengaluru, looking for Executive Assistant Job Summary: We are seeking a highly organized and proactive Executive Assistant to support Vice President of Sales. The ideal candidate will be a self-starter with strong communication and coordination skills, capable of managing day-to-day administrative tasks and ensuring smooth operations, especially when the VP is travelling. Key Responsibilities: Email Management Monitor, prioritize, and respond to emails on behalf of the VP of Sales. Ensure timely follow-ups and effective communication across stakeholders. Travel Coordination: Organize and manage complex travel itineraries for the sales team, including flights, accommodations, local transport, and meeting schedules. Department Coordination Act as the liaison between the VP and internal departments to ensure clear communication, alignment on priorities, and smooth execution of tasks. Meeting Preparation Schedule meetings, prepare agendas, take detailed meeting notes, and ensure timely distribution of action items and follow-ups. Calendar Management Maintain and update the VP's calendar, ensuring all appointments, meetings, and travel are accurately scheduled. Reporting & Documentation: Support the VP with basic data collation, presentation formatting, and maintenance of confidential sales and performance reports. Office & Administrative Support, Handle miscellaneous administrative duties as needed, including expense tracking, event coordination, and filing of important documents. Minimum 3 years of experience as an Executive Assistant or in a similar role Strong verbal and written communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Exceptional organizational and time-management abilities Ability to work independently and maintain confidentiality Prior experience supporting sales or business leadership is a plus. Qualifications: Any Graduate / Post Graduate Experience : 3 Year's Job Location : Domlur, Bengaluru Salary : Negotiable Contact Immediately: Cygnus Staffing Solutions Phone 9848912988 email: [HIDDEN TEXT] www.cygnusstaffingsolutions.com