181 Executive Support Jobs - Page 3

The EA is responsible for providing comprehensive support to the Managing Director, Leadership Team and managing the organizations office operations, including working remotely with the global stakeholders. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Primary Job location would be GMR Aerocity. You are meant for this job if: Provide sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Act as a liaison and provide support to the Leadership Team. Arrange and handle all logistics for leadership meetings and eventsschedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes. Complete a broad variety of administrative tasks that facilitate the Directors ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Director, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Directors style and organization policy. Work closely with the Management Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the stakeholders updated. Anticipate needs in advance of meetings, conferences, etc. Coordinate all Management Team meetings and retreats and assist with staff meetings and events as needed. Provide "gateway" role, providing a bridge for smooth communication between the Director and staff, demonstrating leadership to maintain credibility, trust, and support with the employees. Complete projects by assigning work to appropriate staff, including the Leadership Team, on behalf of the MD. Manage all aspects of organizations office services. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization. Manage information systems operations including hardware, software, desktop support, internal telecommunications, and strategic systems development and planning. Provide leadership to all levels of the organization, to meet their current and future information needs. Supervise IT consultants. Prepare budget recommendations. Replenish office materials such as snacks, printer supplies, paper, office supplies, etc. Provide event management support as requested. Provide hospitality to all guests and help to create a welcoming environment. Process and distribute business information. Invest in building long-lasting relationships both externally and internally. Other administrative duties as assigned for the overall benefit of the organization. QUALIFICATIONS/EXPERIENCE SUCCESSFUL CANDIDATES WILL POSSESS THE FOLLOWING QUALIFICATIONS: Having 5+ years of experience, out of which minimum 2 years should be in repute multi-national company. Should have worked at least 3 years as Executive Assistant or Business Group admin or similar roles. Graduate in any stream. Preferably PG in Business Administration from prestigious institute. Understand the importance of Safety, Quality, and delivery timelines. Strong ability to execute work with a diversity, equity, and inclusion lens. Significant executive support experience, including supporting C-level executives. Working experience with Engineering Leadership is highly preferred. Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit presentations and materials. Technical proficiency and day-to-day problem-solving skills related toIT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications). Strong verbal and written communication skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Able to maintain a high level of integrity and discretion in handling confidential information. Excellent judgment is essential. Ability to switch gears at a moments notice. WORK ENVIRONMENT Thrive in an intense, do-it-yourself, challenging environment. Ability to work well within a cross-functional team environment and diverse communities. Adaptive in multiple reporting structure. Skills

Provides administrative support to call centre processes. Job title: Executive - Finance Operations Job Description: Undertakes basic administrative tasks Ensures that complete documentation is maintained either in electronic or hard copy form. Transmits information or documents to customers, using computer, or mail Accurately captures data and enters it on to the relevant systems Works within the requirements of data privacy legislation. Location: Pune , India Time Type: Full time Contract Type: Permanent

We are seeking a highly organized, proactive, and trustworthy Personal Assistant (PA) to support Founders. The ideal candidate will seamlessly manage both professional and personal tasks, enabling the leader to focus on strategic priorities. The role requires a blend of administrative, logistical, and communication skills with absolute discretion and reliability. Key Responsibilities: Executive Support: Manage daily calendar, schedule meetings, appointments, and travel Coordinate internal and external meetings (agendas, logistics, follow-ups) Prepare documents, reports, presentations, and correspondence Track key action items and deadlines Communication & Liaison: Act as primary point of contact for emails, calls, and messages on behalf of the executive Draft professional emails and handle follow-ups with stakeholders Liaise with partners, clients, vendors, and team members Personal Assistance: Handle personal errands and tasks as required Manage household-related coordination (vendors, appointments, staff, deliveries) Organize events, dinners, and private travel if required Logistics & Operations: Book and manage travel (domestic and international), visas, hotels, transport Maintain expense reports, invoices, and reimbursement processes Track subscriptions, memberships, important dates (renewals, birthdays, anniversaries, etc.) Confidentiality & Discretion: Maintain strict confidentiality on all sensitive matters both professional and personal Exercise sound judgment, diplomacy, and discretion at all times Key Requirements: Proven experience as a Personal Assistant, Executive Assistant, or similar role High EQ Ability to work with ChatGPT kind of Tools Excellent written and verbal communication skills Highly organized, with attention to detail and time management Proficient in productivity tools (Google Suite / MS Office / Project Management apps) Ability to multi-task, prioritize, and work under pressure Professional presence and a proactive attitude Trustworthy, discreet, and reliable Flexible availability occasional after-hours or weekend availability may be required

Position Overview: The Senior Academic Administrative Leader for JEE and NEET Programs is responsible for the strategic management and administration of all academic operations associated with JEE and NEET preparation programs across multiple branches. This role will oversee curriculum and pedagogy development, faculty management, and strategic manpower planning to enable high-performance delivery. Additionally, the role will focus on recruitment, training, and support for principals, deans, and academic leaders at each branch to maintain academic excellence and operational efficiency. Key Responsibilities: Academic Planning and Pedagogy Development Design and implement comprehensive academic plans for JEE and NEET curricula, ensuring alignment with competitive standards. Oversee the continuous improvement of teaching methods, materials, and evaluation mechanisms to maintain and enhance academic rigor. Collaborate with subject matter experts to update the curriculum based on trends, syllabus changes, and evolving examination patterns. Leadership in Branch Operations Directly support and mentor Principals, Deans, and other academic leaders to ensure effective operational management across branches. Establish and monitor academic policies, best practices, and branch-specific goals to drive uniform standards of excellence. Provide strategic input into performance metrics, branch assessments, and operational benchmarks for continuous quality improvement. Faculty and Staff Management Develop a manpower plan for hiring, retaining, and training academic faculty, ensuring that all branches are well-staffed with qualified educators. Lead the hiring process for Principals, Deans, and senior faculty by working with HR and recruitment partners. Organize faculty development programs and ongoing training sessions to enhance instructional quality and professional growth. Resource Allocation and Budget Management Plan, manage, and optimize the academic budget, ensuring efficient allocation of resources for pedagogy, faculty development, and student support. Ensure all branches have the necessary resources, tools, and technologies to meet academic goals. Student Performance and Outcome Tracking Establish performance tracking systems to analyze student outcomes and identify areas for improvement. Collaborate with academic heads at each branch and at regional, zonal and City level, take their inputs to create action plans for addressing student performance gaps. Foster a results-oriented culture, implementing methods to improve academic outcomes and ensure high success rates in JEE and NEET exams. Stakeholder Engagement and Communication Act as the primary liaison with parents, students, and community stakeholders, maintaining transparent communication on academic initiatives and student progress. Build relationships with industry experts, education boards, and institutions to stay informed on trends, best practices, and compliance requirements. Compliance and Quality Assurance Ensure compliance with educational regulations and maintain accreditation standards across all branches. Conduct regular audits of academic and administrative processes to uphold the institution's standards and policies. Qualifications and Experience: Education: Masters degree in Education Administration, Academic Management, or related field. Doctorate preferred. Experience: Minimum of 20 years in a senior academic administrative role, ideally within the test-preparation industry or similar. Skills: Strong leadership and organizational skills, excellent communication abilities, and a deep understanding of competitive exam pedagogy, specifically for JEE and NEET. Competencies: Proven expertise in curriculum development, faculty management, and strategic planning. Ability to manage multi-branch operations and lead through influence. Reports to: Director of Academics / Chief Academic Officer

Job description About Client Hiring for One of the Most Prestigious Multinational Corporations! Job Title : Senior Associate / Lead / Sr. Lead - Virtual Assistant Qualification : Any Graduate or Above Relevant Experience : 5 to 8 Years Must Have Skills : International Process Virtual / Executive assistant Calendar Management MIS Travel booking MS Excel Roles and Responsibilities : Responsible for Administrative Services, like calendar bookings, Travel & Expense, Reports, Presentation , Excel , Cost & Budgeting, Travel management , Schedule meetings etc. Handled International clients Interacting with Stakeholders. Good communication skills with have proven ability in handling client/vendor calls and good email writing skills. Responsible for timely and accurate MIS reports on a weekly/monthly basis. Ability to prioritize items. Perform tasks with a high degree of accuracy and consistency, in a timely manner. Create and maintain operational documents and perform activities accordingly. Candidate should be a Graduate or a Post Graduate. Exceptional communication skills (Verbal and Written). Proficiency in tools such as MS Word, MS Office and Excel. Open to rotational shifts. Any women candidates from Sabbatical is welcomed. Location : Pune/Mumbai/Bangalore CTC Range : Upto 14 LPA Notice period : Immediate - 30 days Shift Timing : Night Shift (US) Mode of Interview : Virtual Mode of Work : Hybrid Thanks & Regards, Hemalatha HR Analyst Black and White Business Solutions Pvt Ltd Bangalore, Karnataka, INDIA. Direct Number: 080-67432418 | WhatsApp 9900261540 hemalatha.c@blackwhite.in | www.blackwhite.in ************** Please refer your Friends***************

Senior Executive - MIS PPC/SE-M/1304069 Accounts Head Office Posted On 16 Apr 2025 End Date 31 May 2025 Required Experience 3 - 8 years ShareApply Basic Section No. Of Openings 1 Designation Grade Senior Executive -M24 Freshers/Experience Experience Employee Bonus Regular Organisational GPCOMP Pon Pure Chemicals Group Company Name Pon Pure Chemical India Private Limited Department Accounts Country India State Tamil Nadu Region Chennai Branch Head Office Skills Skill Accountancy Coordination Minimum Qualification B.com M.com CERTIFICATION No data available Working Language English About The Role JC Report prepare, review and approval Preparing reports on daily / weekly & monthly basis Working with IT team for new project development Conducting training for commercial team on weekly basis Receipts & Account coordination

Vizin India is looking for Executive Assistant ( Director ) to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

Vyuti Systems is looking for Executive Assistant - Founders Office to join our dynamic team and embark on a rewarding career journey Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.

Assist the Director in his daily affairs & liaising with all stakeholders, Candidate should have commercial acumen, work involves project evaluation, project procurement and vendor management; travel with Director for business trips as needed. Required Candidate profile Married male candidates from Engineering/ Finance/Project Handling background preferred. Good communication is a must as work involves dealing with international customers, suppliers & other agencies.

Aarvi Technology is looking for Support Executive to join our dynamic team and embark on a rewarding career journey Provide technical and product support to clients. Resolve client issues and inquiries via phone, email, or chat. Maintain detailed records of client interactions. Collaborate with internal teams to address client needs. Conduct follow-ups to ensure client satisfaction. Assist in training clients on product features and usage. bachelors degree in business, computer science or engineering Excellent verbal and written communication, analytical and problem-solving skills Strong customer service skills Strong interest in IT or construction products Knowledge of Excel, Word, and PowerPoint

Chief of Staff (to CEO) Job Category: Chief of Staff to CEO Job Location: Preference for candidates in India (Kolkata, Pune, Bangalore) Job Type: Full-Time | Hybrid Start Date: July / August 2025 About INNOVERV At INNOVERV we are building the future of consulting. Say hello to a fundamentally different model for our clients, and for our team. We are an independent boutique consultancy, powered by a group of world-renowned industry leaders who have come together to shake things up and bring a fresh new approach to market. We specialise in helping our clients deliver business transformations using technology, with a focus on SAP and AI. Our approach is different deliberately. We are the honest brokers not a Systems Integrator (SI), not a Business Integrator (BI), but a new age combination of both. We are an inch wide but a mile deep- we operate in a focused space and have some of the very best thought leaders and implementors in S/4HANA, Cloud, AI and Data. INNOVERV is an industry disruptor. We are big enough to MATTER, and small enough to CARE. Heres a clip from our CEO Partha Chakraborty on our why and how: https://www.youtube.com/watch?v=MRNXsMXEcv8 The Role INNOVERV is seeking a highly experienced Executive Assistant / Chief of Staff to work closely with the CEO and Partner Office. This is a strategic and execution-focused role that requires exceptional organizational, communication, and stakeholder management skills. You will act as a force multiplier for the CEO, promoting greater efficiency and clarity in decision-making, project execution, and leadership engagement. This role is perfect for someone who thrives in fast-paced environments, has experience supporting senior leaders in prestigious organisations, and is keen to make meaningful contributions to a growing firm. Key Skills Executive-level support with a project management focus. Excellent communication, interpersonal, and stakeholder management skills. Strong analytical mindset with a focus on detail Ability to operate with complete discretion and integrity Demonstrated experience in managing high-priority initiatives and complex calendars A strong understanding of business operations, leadership priorities, and corporate governance. Exposure to global or cross-functional teams and environments. Strong emotional intelligence and the ability to navigate ambiguity with confidence Preferred Prior experience working directly with founders, CXOs, or in a high-growth startup or scale-up environment. Exposure to global business environments and cross-cultural teams, as well as the ability to coordinate across various time zones and geographies. Core Responsibilities Assist the CEO with daily business operations, communications, and strategic initiatives. Act as a liaison between the CEO/Partners and internal or external stakeholders. Oversee special projects, drive key deliverables, and monitor progress on strategic priorities Coordinate leadership meetings, manage agendas, capture decisions, and ensure follow-through. Prepare briefing documents, presentations, and reports for both internal and external use. Manage the CEOs calendar, plan travel, and prioritize time effectively. Ensure confidentiality and facilitate effective information flow across leadership. Offer strategic collaboration on operational enhancements, governance, and decision-making. Your Profile 10 to 15 years of experience supporting C-suite executives, ideally in CEO Office, PMO, or Chief of Staff roles Experience in global consulting firms, top-tier corporates, or high-growth environments Masters degree (MBA/PGDM or equivalent) from a reputable university or institution. Strong operational grasp with strategic thinking ability Experience in navigating complex stakeholder ecosystems and aligning leadership. Previous experience in IT, consulting, or technology firms is a significant advantage. Life at INNOVERV We are a happy new home for the industrys best experts. We are a young organisation without the incumbency and burdensome red tape of large consultancies. To bring our best to our clients, we give the best to our team we celebrate YOU, your individual strengths, expertise and interests. In addition to the basics youd expect, including a competitive salary and relevant technology kit, here are some of the perks you can expect with #LifeAtINNOVERV: HYBRID A hybrid approach with a balance of homeworking, client travel and team-days at our offices (in London or Kolkata, dependant on where you are based). MEDICAL Medical insurance is standard for all INNOVERVians. FLEXIBILITY Our culture of collaboration and care places particular focus on diversity, inclusion, and support for working parents. LEARNING This is your chance to work with awe-inspiring clients, thanks to INNOVERVs incredible client list. From a Europe HQd Pharma major with a $200bn market valuation, to mega global consumer goods companies; our book is growing by the day! MENTORSHIP The chance to grow alongside some of the industrys greatest minds, including mentorship from our senior leadership and Global Advisory Board. Here youll find inspiration from SAP leaders to Silicon Valley strategists! TEAM WORK #TEAMINNOVERV stand shoulder to shoulder with their teammates, we are not competing against each other, and there are no bonus points for outperforming other team members. WE CARE FOR YOU Even if it means we make less money or grow a tad slower. Client satisfaction, brand reputation and being a happy family together trumps mad money making for us. We have been part of large consulting firms before and have given it up to make a different model work. #LifeAtINNOVERV is empowering, but dont just take it from us! Hear more direct from INNOVERVians themselves: https://innovervglobal.com/career/ Please note Applications are reviewed as and when we receive them, so please get your skates on if youre keen, we wouldnt want you to miss out! INNOVERV is an equal opportunity employer, and we are committed to the standard of equal employment for all employees and to create and maintain a workplace free of discrimination and harassment. All qualified applicants will be considered for employment regardless of any personal characteristic. We encourage candidates from all backgrounds to apply, regardless of race, religion, national origin, ethnicity, sexual orientation, gender identify, age, marital status, family or parental status, physical or mental disability or any other status protected by the laws and regulations in the locations where INNOVERV operates. INNOVERV is committed to making the job application process accessible to everyone. If you are living with a disability (visible or not visible) and need to request a reasonable accommodation for any part of the application or hiring process, please reach out and let us know how we can hel p.

Company Description Vialto Partners is a market leader in global mobility services Our purpose is to ?Connect the world We are unique and the only stand-alone global mobility business This presents a rare opportunity for our clients, stakeholders and colleagues, Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work, Working at Vialto Partners is about getting the chance to be part of a global and dynamic team Globally, Vialto Partners has over 6,500 staff worldwide and continues to grow You will work with clients from a range of industries and different geographical locations We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients, Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve, To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry You can also follow us on LinkedIn and Instagram, Job Description As an Executive Assistant, your crucial role involves ensuring the smooth functioning of the executive office and fostering effective communication between internal and external stakeholders, Manage the executive's calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements, Prepare and organize documents, presentations, and reports for internal and external meetings, Serve as the primary point of contact for the executive, managing correspondence and inquiries, Facilitate communication between the executive team, employees, clients, vendors, and partners, Prepare agendas, minutes, and action items for meetings, ensuring follow-up on important matters, Coordinate logistics for meetings, including room reservations, technology setup, and catering, Assist with project coordination, tracking milestones, deadlines, and deliverables, Collaborate with cross-functional teams to ensure projects are progressing smoothly, Handle sensitive and confidential information with the utmost discretion and maintain a high level of professionalism and ethics, Arrange domestic and international travel, including flights, accommodations, and transportation, Process expense reports and reconcile receipts in a timely manner, Build and maintain positive relationships with clients, partners, and stakeholders on behalf of the executive, Act as a liaison between the executive and internal teams to facilitate effective communication, Assist in planning and coordinating company events, conferences, and special projects, Qualifications Any undergraduate or postgraduate degree Minimum Years of Experience: 2-5 years of experience in admin activities, Additional Information Location: Bangalore(In-office) We are an equal opportunity employer that does not discriminate on the basis of any legally protected status, Please note, AI is used as part of the application process,

Work as an Executive Assistant to senior stakeholders for a bank Assist in Meeting Management, Travel Management, Expense Management and Other Admin Support Key Responsibilities Calendar Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Key Competencies Graduate/ post-graduation or equiv. qualification 2-4 years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc Working knowledge of travel and expense management

Position description: A team-member, undertaking limited range of technical tasks. Follows defined procedures and receivesdirection regarding work priorities. Is in the process of acquiring skills and needs guidance. Primary Responsibilities: Calendar Meeting Management Coordinating with attendees on meetings and managing meeting calendars Following up and scheduling finalized meetings, liaising with stakeholders Organizing transportation and taking meeting notes for online meetings Liaising with stakeholders Travel Management Flight scheduling bookings, and hotel reservations Organizing airport transfers and restaurant reservations Expense Management Processing invoices, refunds, and reimbursements through ERP platforms Coordinating with stakeholders for approvals Handling credit card settlements and managing online purchases Other Admin Support Documenting processes based on preferences and priorities Collating reports and entering data into the ERP systems Other day-to-day Operational support Required Background Graduate/ post-graduation or equiv. qualification 2+ years of experience as executive assistant Excellent written and spoken communication skills with experience in client relationship management Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the clients end Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. Working knowledge of travel and expense management

ROLES AND RESPONSIBILITIES: This position is for the PERSONAL ASSISTANT TO MD of Valeth aerospace and defence division, located in Adibatla, Hyderabad. This position involves the following roles and responsibilities: Manage calendars and schedule appointments. Organize meetings and prepare agendas. Handle correspondence (emails, phone calls). Prepare and organize documents and reports. Assist in project coordination and event planning. Arrange travel itineraries and accommodations. Maintain confidentiality of sensitive information. Support personal tasks as needed. KNOWLEDGE, SKILLS AND EXPERIENCE: The Candidate- Flexibility and adaptability. Positive attitude in a fast-paced environment. Proven experience as a Personal Assistant. Strong organizational and time-management skills. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite. Ability to prioritize tasks and work independently. Attention to detail and problem-solving skills.

Position Summary: The Executive Assistant is responsible for overseeing the front office operations, ensuring exceptional service delivery to clients and visitors. This role involves managing the front office team, handling complex inquiries, and ensuring smooth day-to-day operations while maintaining high standards of professionalism and efficiency. Key Responsibilities: 1. Team Management: o Supervise and lead the front office team, including receptionists and administrative staff. o Conduct regular training and performance evaluations for team members. o Schedule and delegate tasks to ensure optimal coverage and efficiency. o Work with the team to maintain and develop databases and mailing lists to ensure they are always current and up to date. 2. Customer Service: o Act as the primary point of contact for high-level client interactions and complex inquiries. o Resolve escalated customer complaints and issues promptly and effectively. o Ensure the front office provides a welcoming and professional environment. 3. Operational Efficiency: o Oversee daily front office operations, including check-in/check-out procedures, phone management, and appointment scheduling. o Monitor and manage office supplies inventory and ensure all equipment is in working order. o Implement and refine front office procedures to improve efficiency and service quality. 4. Administrative Support: o Provide administrative support to senior management and other departments as required. o Prepare reports, handle correspondence, and manage documentation related to front office activities. o Take responsibility for the ordering of stationary and office supplies. 5. Quality Assurance: o Maintain high standards of cleanliness and organization in the front office area. o Ensure compliance with company policies and procedures, as well as relevant health and safety regulations. 6. Collaboration: o Work closely with other departments to coordinate activities and address any issues affecting the front office. o Set up and maintain the integrated electronic and paper based filing systems. o Assist in the planning and execution of company events or special functions. o Arranging travel and accommodation. 7. Technology Management: o Oversee the use of front office technology systems, including phone systems, reservation software, and CRM tools. o Troubleshoot technical issues and coordinate with IT support as needed. Qualifications: Education: Bachelors degree in Business Administration, Hospitality Management, or a related field preferred. Experience: Minimum of 5 years of experience in a front office or customer service role, with at least 2 years in a supervisory or senior position. Skills: o Strong leadership and team management abilities. o Excellent interpersonal and communication skills. o High level of organizational and multitasking skills. o Proficiency in office software and technology systems.

Responsible for Human Resource activities at Client site Key Responsibilities Ensure a satisfactory level of understanding and compliance with existing and proposed legislation for HR and Sodexo policy at Client site Coordinate with Branch Office and Head Office for need based training at Client site Recruit and select quality talent within stipulated time periods in both contractual and regular positions for assigned project Interact with client on a regular basis and address issues in a timely manner Ensure the timely payment of salaries to staff at client premises Promote Diversity and Equal Employment Opportunity at site Promote, implement and assist in the coordination of Sodexoexisting and proposed reward and recognition programs and organise welfare programs for all Sodexo employees at the site Ensure that the operations team at the site is provided with IR advice as and when required in consultation with Branch/Head Office Oversee support the management of the staffing function at the site in line with Sodexo policy and ensure it operates to budget Manage team effectively though motivation, development performance management Qualifications: Should be Graduate with 2+yrs of work experience Thorough knowledge of labour laws Sound negotiation skills Ability to think out of the box Excellent communication and presentation skills Excellent Interpersonal skills'

Responsible for Human Resource activities at Client site Key Responsibilities Ensure a satisfactory level of understanding and compliance with existing and proposed legislation for HR and Sodexo policy at Client site Coordinate with Branch Office and Head Office for need based training at Client site Recruit and select quality talent within stipulated time periods in both contractual and regular positions for assigned project Interact with client on a regular basis and address issues in a timely manner Ensure the timely payment of salaries to staff at client premises Promote Diversity and Equal Employment Opportunity at site Promote, implement and assist in the coordination of Sodexoexisting and proposed reward and recognition programs and organise welfare programs for all Sodexo employees at the site Ensure that the operations team at the site is provided with IR advice as and when required in consultation with Branch/Head Office Oversee support the management of the staffing function at the site in line with Sodexo policy and ensure it operates to budget Manage team effectively though motivation, development performance management Qualifications: Should be Graduate with 2+yrs of work experience Thorough knowledge of labour laws Sound negotiation skills Ability to think out of the box Excellent communication and presentation skills Excellent Interpersonal skills'

Hiring for Executive Assistant - 5 Days working Location - Fort (10 mins walking from CSMT & Churchgate) Only Females candidates can apply Preferred candidate profile: Proven work experience as a personal assistant Knowledge of office management systems and procedures MS Office and English proficiency Outstanding organisational and time management skills Up-to-date with latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality High School degree PA diploma or certification would be considered an advantage Interested candidates can share CV on hrsupport@krishnaandsaurastri.com or WhatsApp on 7045045681

Overview: Under general direction, performs a variety of complex, highly responsible, sensitive and confidential office, administrative, and secretarial support functions for the Clerk of the Board and Executive Leadership; and performs related duties as assigned. The Executive Assistant will have the ability to exercise good judgment and confidentiality in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Deliverables: The Executive Assistant is responsible for the daily activities and responsibilities given by the CEO, delivering the following: Serves as the primary point of contact for internal and external constituencies on all matters about the executive office. Acts as confidential executive assistant to the Clerk of the Board and Executive Leadership; provides a wide variety of clerical and administrative support; resolves concerns and complaints in a timely and accurate manner; follows up with staff as necessary for detailed information to be included in the response. Assists in the implementation and follow-up on Board decisions and requests as directed by the Clerk of the Board. Provides a bridge for effective and efficient communication between the executive office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. Gathers and analyses data on a variety of administrative and policy matters; develops recommendations and prepares and presents related reports. Provides administrative support to the executive leadership and members of the leadership team. Some areas may include scheduling meetings, maintaining, and updating executives daily calendars, managing incoming and outgoing phone calls, drafting correspondence, creating spreadsheets and presentations, preparing expense reports, mailing, or overnighting letters/packages, establishing and maintaining electronic and paper files, copying, and faxing. Acts as a "gatekeeper" by managing the executive leadership’s calendars. This involves using discretion in identifying critical items, setting up meetings, and making scheduling changes with minimal involvement by the executive leadership. Plans, coordinates, and ensures the executive leadership’s schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the executive leadership’s time and office. Serves as recording secretary to internal agency committees (Data Management/Records Committees), schedules meetings, prepares agenda, and takes minutes. Handles information of a highly confidential and critical nature regularly, including the orchestration of reports and data regarding Bargaining Units. Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness, and compliance with District standards, policies, and procedures. Takes initial steps to facilitate the resolution of urgent/complex issues and notifies the supervisor. Arranges travel, hotel accommodations, and meeting planning as necessary for the executive leadership and as well as other members of the team as applicable.

Sunrise Sports And Fitness is looking for Personal Secretary to join our dynamic team and embark on a rewarding career journey Answering phone calls and redirect them when necessaryManaging the daily/weekly/monthly agenda and arrange new meetings and appointmentsPreparing and disseminating correspondence, memos and formsAs a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office Support and facilitate the completion of regular reportsDevelop and maintain a filing systemCheck frequently the levels of office supplies and place appropriate ordersMake travel arrangementsDocument expenses and hand in reportsUndertake occasional receptionist duties

Rysun Jewels is looking for Executive Assistant to join our dynamic team and embark on a rewarding career journey Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings. Accurately recording minutes from meetings. Greeting visitors and deciding if they should be able to meet with executives. Using various software, including word processing, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Making travel arrangements for executives. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant. Opening, sorting and distributing incoming faxes, emails, and other correspondence. Provide general administrative support.

We are seeking a highly organized, proactive, and exceptionally detail-oriented Executive Assistant & Resource Coordinator to provide comprehensive administrative and operational support to Global Head of Product Engineer and CIO India. This pivotal role extends beyond traditional executive assistance, requiring a strong aptitude for managing departmental resources, optimizing workflows, and ensuring the smooth allocation of personnel and tools to meet strategic objectives. The ideal candidate will be a trusted partner, capable of anticipating needs and driving efficiencies across the executive's portfolio. Key Responsibilities: Executive Support & Administration: Manage calendars, including scheduling meetings, appointments, and conferences, where there are large teams collaboration, required. Coordinate domestic and international travel arrangements, including itineraries, bookings, and expense reports. Prepare and edit correspondence, communications, presentations, and other documents. Organize and prepare for meetings, including agenda creation, minute-taking, tracking action items, and distributing materials. Handle sensitive information with the utmost discretion and confidentiality. Manage and submit expense reports and process invoices promptly. Departmental Resource & Operations Management: Team Capacity Tracking: Maintain a clear overview of team/departmental capacity, tracking availability, project assignments, and planned leave (vacation, training). Resource Allocation Support: Assist the executive and relevant managers in understanding team bandwidth and making informed decisions about resource allocation for current and upcoming projects or initiatives. Onboarding/Offboarding Coordination: Facilitate the administrative aspects of new employee onboarding and departing employee offboarding within the department, ensuring smooth transitions for resources, access, and equipment. Procurement Support: Initiate and track purchase requisitions (PRs) and potentially assist with purchase orders (POs) for departmental needs (e.g., specialized software tools, office supplies, training courses), ensuring budget adherence and timely delivery. Qualifications: Proven experience (5 to 7 years) as an Executive Assistant, ideally supporting senior leadership. Demonstrable experience or strong aptitude for resource planning, operational coordination, or project support roles. Exceptional organizational and time-management skills, with the ability to manage multiple priorities simultaneously. Strong verbal and written communication skills, with a professional and polished demeanor. High level of discretion and ability to handle confidential information with integrity. Proactive, resourceful, and a problem-solver with a strong attention to detail. Ability to anticipate needs and work independently with minimal supervision. Experience with budgeting or procurement processes is a significant plus. Desired Attributes: A natural collaborator who enjoys facilitating team success. Resilient and adaptable to a fast-paced, changing environment. Technologically savvy and quick to learn new systems. Customer-centric approach, whether supporting internal teams or external partners.

SUMMARY Job Title: Executive Assistant to Director Job Summary We are seeking an Executive Assistant to provide crucial administrative and organizational support to our Director, ensuring the smooth operation of the department or organization. The ideal candidate will be highly organized and capable of managing a variety of tasks, from overseeing schedules and communications to coordinating projects and handling sensitive information. Acting as a liaison between the Director and other departments, clients, or stakeholders is a key aspect of this role. Key Responsibilities Calendar and Schedule Management Efficiently manage and organize the Director's calendar, ensuring all appointments, meetings, and deadlines are met. Coordinate internal and external meetings, including booking rooms, sending invites, and preparing agendas. Communication Support Act as a point of contact for internal and external communications on behalf of the Director. Draft, proofread, and send emails, letters, and other correspondence as requested by the Director. Answer phone calls, screen inquiries, and redirect them to the appropriate parties when necessary. Document and File Management Maintain and organize the Director's files, both physical and digital, ensuring quick access to needed documents. Prepare reports, presentations, and other materials for the Director's meetings. Travel and Event Coordination Arrange travel accommodations, including flights, hotels, and ground transportation, for the Director. Organize events, conferences, and business trips, including all necessary logistics and documentation. Public Relations Coordination Assist in planning and executing public relation coordination, maintaining protocol with Dignitaries, Authorities, High-Officials of Government/Corporate sector as per instructions/communications received from the Director. Project Coordination Assist in planning and executing departmental or organizational projects. Track project progress, timelines, and deliverables, providing updates to the Director as needed. Confidentiality and Discretion Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain a high level of confidentiality with regard to organizational matters. Administrative Support Provide general administrative support, including ordering supplies, handling invoices, and managing office operations. Perform other duties as assigned by the Director to ensure the smooth and efficient functioning of the office. Requirements Proven experience as an executive assistant or similar administrative role Proficient in MS Office and other office management software Outstanding organizational

Provide admin support, ensure seamless day-to-day operations & facilitate general HR functions like Job posting, Hiring, Onboarding etc. Manage schedule, coordinate meetings, handle correspondence. Liaison with vendors, teams and report to CEO. Required Candidate profile Should possess exceptional organisational skills, discretion & communication expertise, proactive & flexible. Proficient in MS Office, Google calender, typing skills. Graduate with Experience.