656 Executive Support Jobs - Page 2

As an Executive Management Assistant at the company located in Sangole, your role will involve providing executive administrative assistance, managing expense reports, and offering executive support. Your daily tasks will include scheduling meetings, preparing reports, managing correspondence, and assisting with administrative tasks to ensure the smooth operation of executive functions. Key Responsibilities: - Provide executive administrative assistance - Manage expense reports - Offer executive support - Schedule meetings - Prepare reports - Manage correspondence - Assist with administrative tasks Qualifications Required: - Executive Administrative Assistance, Administrative Assistance, and Executive Support skills - Experience in preparing and managing Expense Reports - Excellent Communication skills, both written and verbal - Detail-oriented with strong organizational abilities - Proficiency in Microsoft Office Suite - Ability to handle multiple tasks and prioritize effectively - Experience in the garments, textiles, buying, or merchandising industry is a plus - Bachelor's degree in Business Administration, Management, or a related field preferred,

Qualification: Graduate with decent academic track record. A candidate with a Graduate background could be given preference. Personality traits: Presentable, pleasant, energetic, good verbal and written communication

Department : Executive Office Reports To: Managing Director Industry: Ship Repair, Maintenance, and Naval Shipbuilding Key Responsibilities Provide high-level administrative support to the MD, including managing calendars, scheduling meetings, and handling correspondence. Take dictation and transliterate accurately in shorthand and type professional letters, memos, and reports. Organize and maintain confidential documents and files. Coordinate travel and accommodation arrangements, especially for shipyard visits or defense-related meetings. Follow up on pending matters with internal departments and external stakeholders. Prepare and compile presentations, proposals, and reports for Ministry of Defence and Navy officials. Handle all logistics and documentation required for meetings with naval authorities or shipyard teams. Maintain records of shipbuilding and repair projects, and prepare status summaries for MDs review. Serve as a point of contact between the MD and clients, shipyards, naval officers, vendors, and government officials. Assist in preparing minutes of meetings and ensure timely follow-ups and action tracking. Ensure confidentiality and discretion in handling sensitive company and defense-related matters. Requirements Graduate in any discipline; preference given to candidates with secretarial training or shorthand certification. Proven experience (5+ years) as an Executive Assistant or Stenographer in a shipbuilding/defense/maritime company. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Excellent command of written and spoken English. Ability to take dictation and transcribe quickly and accurately. Strong organizational and multitasking skills. Understanding of ship repair/building industry or dealings with Indian Navy is highly desirable. High level of integrity and professionalism. Prior experience dealing with Ministry of Defence or Indian Navy contracts. Familiarity with shipyard operations and project documentation. Preferred Qualifications Any Graduate.

Prerequisites Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software.

Excellent Communication Managing Day to Day Activities, diaries and organizing meetings and appointments Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Make travel arrangements Time Management

Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.Manage and maintain the executives calendar, schedule meetings, and coordinate appointments. Handle correspondence, including emails

Booking Of Tickets /Hotel Independently Handle Admin Task Responsible For Stationery Responsible For Bills /Courier Office inventory stock maintenance, Maintaining office register

Handle day-to-day office administration, including correspondence, filing, and record maintenance.Manage office supplies, procurement, and inventory. Required Candidate profile Assist in coordinating meetings, events, and travel arrangements.

Ability to take dictations in English for correspondence and compilation of content for books. Stenography and short hand experience preferred. English medium school background is a must. Well conversant with MS Office & internet search.

Coordinate sales activities and maintain client relationships Provide executive support to senior management Manage schedules, meetings, and communications effectively Assist in preparing reports and presentations

Mediclaim Policy (Addition, Deletion & Claims) Life Insurance (Addition & Deletion) Couriers (Domestic & International) Travel & Hotel Bookings Housekeeping Monitoring Stationary Management Repair & Maintenance of Office

Job Overview: We are looking for a Pre -sale Support Executive with strong Communication and convincing skills, Hunger to grow the business through Lead generation, Data extraction, Tele-calling and different social media accounts.

Roles and Responsibilities Acting as the point of contact between CEO and executives, employees, clients and other external partners Managing information flow in a timely and accurate manner Managing executives calendars and set up meetings MIS

Handling of project related activities from mechanical side Reporting of day-to-day activities to your seniors Required Candidate profile Planning & execution of process related to project Proper record & record management

Manage MDs daily schedule, calendar, and meetings Coordinate travel bookings, event planning, and appointments Handle confidential documents and internal communication Prepare reports, presentations, and minutes of meetings.

Working days - 6 Office timing - 10-6 PM Key Responsibilities: Handling daily office tasks like documentation, filing, scanning, and maintaining records. Assisting the team in administrative work and coordination.

Administrative Support: Provide administrative assistance such as filing, data entry, photocopying, and scanning documents as needed. Customer Service: Assist customers with inquiries, provide information about

Handling daily office tasks like documentation, filing, scanning, and maintaining records. Assisting the team in administrative work and coordination.

RESPONSIBILITIES: They work under the guidance of senior executives and managers to support the organizations goals and objectives Must have excellent written and verbal communication skills Must be able to analyze complex problems and develop effective solutions Managing internal and external communication, including preparing reports, presentations, and other materials

Responsibilities Need to Provide administrative support to ensure efficient office operations. Maintains physical and digital filing systems. Manage Inwards, outwards, deliveries. Manage account for cash spent. Manage Inventory. Work close with sales and Finance. Assist Sales to make offers, negotiate with suppliers. Requirement Digital literacy and research skills, including the ability to analyze the reliability of information Familiarity with standard office platforms, such as Microsoft Office Data management and entry skills, including the ability to maintain and improve filing systems Accurate record keeping Written communication skills Time management, multitasking, and flexibility Mandatory Key Skills inventory management,data management,office assistance,office administration,clerical work,administrative assistance,office coordination,data entry,front office,executive support,administrative support*,office operations*,sales*,record keeping*,filing*

Job Title: Executive Assistant to the Director Location: Topsia, Kolkata Gender Preference: Female candidates only Language Preference: Preferably non-Bengali candidates Working Hours: 10:00 AM 5:00 PM (Monday Saturday; 2 Saturdays off per month) Salary: 60,000 – 70,000 per month Job Summary: We are seeking a highly experienced and dynamic Executive Assistant to provide comprehensive administrative and organizational support to the Principal of iLead College. The ideal candidate should have a proven background in academic institutions with strong communication, coordination, and multitasking skills. Key Responsibilities: Manage the Director’s schedule, appointments, and travel arrangements. Draft, review, and manage official correspondence, reports, and presentations. Coordinate meetings, prepare agendas, and record minutes. Act as a liaison between the Director and internal/external stakeholders. Handle confidential and sensitive information with discretion. Support in academic and administrative operations of the college. Requirements: Minimum 10 years of experience as an EA/PA in a college or university . Excellent communication and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in MS Office and modern office tools. Ability to work independently with professionalism and integrity. Interested candidates kindly share your resume at saheli@anthroplace.in

Note: Candidate must be fluent in English, Kannada and Hindi Languages. Job Highlights: Managing calendars of the MD Director Managing Partner and coordinating meetings and calls. Support in preparing financial statements, reports, memos, invoices letters, and other documents. Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant and Provide general administrative support. Role & responsibilities : 1.Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2.Documents: Organizing documents, filing, and preparing documents 3.Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4.Schedule: Scheduling appointments and maintaining company schedules 5.Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6.Organizing and servicing meetings (producing agendas and taking minutes) 7.Managing databases 8.Prioritizing workloads 9.Implementing new procedures and administrative systems 10.Coordinating mail-shots and similar publicity tasks Mandatory Key Skills Document Management,Calendar Coordination,Message Taking,Correspondence Handling,Administrative Coordination,Office Organization,Task Prioritization,Time Management,Communication Skills,Appointment Scheduling*

We are seeking a skilled Personal Assistant, or Personal Executive Assistant to join our team, you will be responsible for completes clerical tasks for senior-level staff members. Their main duties include answering emails and phone calls, scheduling meetings and booking travel arrangements. Responsibilities: 1. Schedule meetings and manage calendars 2. Answer phone calls and emails and take messages 3. Take accurate and comprehensive notes at meetings 4. Help with daily time management 5. Run errands as requested 6. Plan travel, including Visa, flights, accommodation and ground transportation 7. Coordinate events and speaking engagements 8. Draft correspondence such as emails and letters 9. Handling Bank & Bill payments. Candidature: 1. Strong interpersonal skills 2. Tech-savvy and experience with Excel, word processing and email programs 3. Active listening and good communication skills 4. Proactive approach to problem-solving 5. Ability to multitask 6. Strong time-management and organization skills Mandatory Key Skillsorganization skills,office assistance,data entry,data entry operation,clerical work,secretarial activities,ea,office administration,secretarial skills,personal assistance*,executive support*,travel arrangements*,word processing*,correspondence*

( Female Candidates Only) Job highlights 1. Managing calendars of the MD Director Managing Partner and coordinating meetings and calls. 2. Support in preparing financial statements, reports, memos, invoices letters, and other documents. 3. Opening, sorting and distributing incoming letters, emails, and other correspondence. 4. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. 5. Helping prepare for meetings and accurately recording minutes from meetings. 6. Using various software, including word, spreadsheets, databases, and presentation software. 7. Reading and analyzing incoming memos, submissions, and distributing them as needed. 8. Performing office duties that include ordering supplies and managing a records database. 9. Experience as a virtual assistant and Provide general administrative support. 10. Should be comfortable to speak in English, Hindi along with Kannada Role & responsibilities : 1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2. Documents: Organizing documents, filing, and preparing documents 3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4. Schedule: Scheduling appointments and maintaining company schedules 5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6. Organizing and servicing meetings (producing agendas and taking minutes) 7. Managing databases 8. Prioritizing workloads 9. Implementing new procedures and administrative systems 10. Coordinating mail-shots and similar publicity tasks. Mandatory Key Skills Communication Skills,Personal Assistant,company secretary,Personal Secretary,meetings coordination,Drafting,Documentation,Correspondence,calendar management

ROLES AND RESPONSIBILITIES: This position is for the PERSONAL ASSISTANT TO MD of Valeth aerospace and defence division, located in Adibatla, Hyderabad. This position involves the following roles and responsibilities: Manage calendars and schedule appointments. Organize meetings and prepare agendas. Handle correspondence (emails, phone calls). Prepare and organize documents and reports. Assist in project coordination and event planning. Arrange travel itineraries and accommodations. Maintain confidentiality of sensitive information. Support personal tasks as needed. KNOWLEDGE, SKILLS AND EXPERIENCE: The Candidate- Flexibility and adaptability. Positive attitude in a fast-paced environment. Proven experience as a Personal Assistant. Strong organizational and time-management skills. Excellent verbal and written communication skills. Proficient in Microsoft Office Suite. Ability to prioritize tasks and work independently. Attention to detail and problem-solving skills.