658 Executive Support Jobs - Page 10

As an Executive Assistant & Administrative Coordinator at Neural Arc Inc in Pune, India, you will play a crucial role in providing direct support to senior leadership and overseeing key administrative and office operations. This hybrid position offers a unique opportunity for individuals with 12 years of relevant experience to gain hands-on experience in executive coordination, office management, and startup operations. Your responsibilities will include managing executive calendars, schedules, and appointments to ensure optimal time management. You will be responsible for drafting, proofreading, and managing correspondence, documents, and presentations. Additionally, you will organize and coordinate meetings, prepare agendas, take minutes, and track follow-ups. Serving as a liaison between executives, internal teams, clients, and vendors will be a key aspect of your role. Handling sensitive information with utmost confidentiality is essential. In terms of administrative and office management, you will oversee daily office operations to maintain a well-organized and efficient workspace. This includes managing office supplies, equipment, and facility needs. You will also be responsible for maintaining vendor relationships for office services and procurement. Assisting in onboarding new employees, maintaining employee records, and supporting basic finance/admin tasks such as expense tracking and invoicing coordination are part of your responsibilities. To qualify for this role, you should have a Bachelor's degree from a recognized institution and at least 12 years of experience in an Executive Assistant, Administrative, or Coordination role. Strong organizational, multitasking, and time management skills are required, along with excellent written and verbal communication in English. Proficiency in Microsoft Office Suite, Google Workspace, and productivity tools is necessary. Proactive problem-solving skills, a high level of professionalism, integrity, and adaptability are also essential for success in this role. Joining Neural Arc Inc will provide you with a unique opportunity to work at the intersection of executive leadership and administrative operations in a dynamic, AI-driven startup environment. You will have the chance to develop skills in both strategic and operational aspects of business management while being part of an on-site, collaborative culture in Pune that values ownership, efficiency, and team spirit. If you believe you have the right qualifications and skills for this role, please send your resume and a brief cover letter to brilliantminds@neuralarc.ai with the subject line "Application: Executive Assistant & Admin (Pune).",

You will be joining the Office of the Vice Chancellor in Bangalore as a proactive, organized, and professional Secretary cum Office Assistant. In this role, you will provide high-level administrative and secretarial support to the Vice Chancellor and Pro Vice Chancellor. The ideal candidate should have experience in handling a wide range of executive support tasks with discretion and efficiency. You should be able to work independently with minimal supervision. Your key responsibilities will include managing daily schedules and calendars for the Vice Chancellor and Pro VC, coordinating internal and external meetings, conferences, and events, and ensuring timely reminders and follow-ups on all appointments and commitments. You will also be responsible for drafting, reviewing, and managing email correspondence with high-level professionalism, maintaining email etiquette, and handling confidential information with integrity. Additionally, you will be expected to draft agendas and minutes of meetings, liaise effectively with various departments and external stakeholders, maintain files and documentation, assist in preparing presentations and reports, and support in organizing travel itineraries and logistics for official travel. You will play a crucial role in ensuring the smooth functioning of the VC and Pro VCs office through timely procurement of office supplies, maintaining equipment, and coordinating with the facilities team. Any other secretarial and administrative tasks as assigned will also fall under your purview. To be successful in this role, you should possess a Bachelor's degree in any discipline, preferably in Administration, Management, or related fields. A minimum of 3-5 years of experience in an executive secretary or office assistant role, preferably in an academic or institutional environment, is required. Excellent command of English, both written and spoken, strong skills in drafting professional correspondence and minutes of meetings, proficiency in MS Office Suite and other office management tools, high level of professionalism, discretion, and integrity, strong interpersonal and organizational skills with attention to detail, and the ability to multitask, prioritize, and work efficiently under pressure are also essential. Desirable attributes include experience in handling protocol for VIPs and dignitaries, familiarity with university administrative structures and academic processes, and a courteous and welcoming demeanor.,

We are looking for an Admissions Director to join our team and lead the admissions department while promoting our organization to prospective students and families. Admissions Director responsibilities include working with potential students to determine their eligibility and improving the admissions process as needed to help our organization grow. Ultimately, you will work with students and officials within our organization to promote and improve our admissions process. Responsibilities Engage in the recruiting process by planning, coordinating, and overseeing promotional events, campus tours, student interviews, and other admissions activities Review and interpret student information, including test scores, extracurricular activities, and grades Communicate changes, statistics, and other information to the school president, registrar, and department heads Direct, hire, and coach admissions staff members

McKallen Services is a multi-disciplinary consulting firm specializing in providing strategic support in accounting, taxation, financial compliance, and business operations. We collaborate with businesses to streamline their back-end processes and bring clarity to complex financial functions. We are currently seeking a smart and proactive Executive Assistant to support our Director while managing key coordination tasks with client companies, particularly in the finance and tax domain. This role goes beyond traditional assistant responsibilities, combining executive support with client operations in a finance-centric environment. As the bridge between our Director, internal teams, and client-side finance/immigration department and various financial institutions, you will be responsible for tasks such as collecting financial documents, coordinating deliverables, and overseeing company compliance. Key Responsibilities: - Coordinate directly with client companies to gather financial records, invoices, tax documents, and other necessary data. - Act as the liaison between our internal finance/tax teams and the clients" accounting department. - Monitor deadlines for tax filings, audits, and other compliance requirements. - Assist in drafting summaries or follow-ups for client meetings. - Manage the Director's calendar, particularly for important client interactions. - Maintain organized records of client documentation and communication. - Support internal reporting by compiling client updates and task progress. - Follow up with clients on pending documents, signatures, and clarifications. - Assist in ad-hoc tasks like proposal support, file management, and compliance tracking. Qualifications: - Bachelor's degree in Finance, Commerce, Accounting, or Business Administration. - 1-3 years of experience in a client-facing coordination or executive assistant role, preferably in a consulting, accounting, or CA firm. - Strong communication and follow-up skills with a professional and persistent approach. - Basic understanding of financial terms, compliance processes, and tax documentation. - Familiarity with tools such as Excel, Google Workspace, and PDF editors. - Highly organized, deadline-driven, and trustworthy with confidential data. This is a full-time, on-site position with working days from Monday to Friday, and timings from 10am to 7pm.,

You will be working as a full-time Executive Assistant to the Managing Director at Shikhar Commodities, a company engaged in agro commodities and energy business. This hybrid role is based in Nagpur with opportunities for some work from home. Your responsibilities will include managing day-to-day administrative tasks, providing executive support, assisting in diary management, and ensuring effective communication on behalf of the Managing Director. This will involve tasks such as scheduling meetings, organizing travel arrangements, preparing reports, handling correspondence, and coordinating with internal and external stakeholders. To excel in this role, you should have proven skills in Executive Administrative Assistance and Administrative Assistance, along with experience in Executive Support and Diary Management. Excellent communication skills, both written and verbal, are essential. Strong organizational and multitasking abilities will be beneficial, as you will need to work independently and in a hybrid work environment. Proficiency in office software and management tools is required. While not mandatory, a Bachelor's degree in Business Administration, Communications, or a related field is preferred for this position.,

Meet Our Team Playing a key role in growing Pegas Partner Ecosystem globally, you will be responsible for managing global partner management with system integrators and drive outcome in line with joint partner priorities for overall partner success encompassing Relationship and Governance, Driving Sales and Delivery Motion, elevating Competency and Delivery Excellence etc. Join our team to engage with Global Partners and team, build a career without boundaries and drive business impact for the worlds largest organizations. As the recognized industry leader in strategic business applications, we revolutionize how leading organizations optimize the customer experience and automate operations. Picture Yourself At Pega Working with Pega Partner Ecosystem provides immense opportunity to learn, contribute and grow. As a professional one gets the opportunity to stay relevant with current and new edge technology for businesses and can have the opportunity to work with the worlds most innovative organizations What You&aposll Do At Pega The Senior Manager is responsible for overseeing relationships with a couple of system integrators worldwide, aligning joint partner priorities, and facilitating outcomes related to relationship management, governance, sales, delivery, competency, and practice excellence. This role involves engagement with global partners and team members, with a focus on supporting business objectives for large organizations. Manage strategic partnerships with global system integrators (SIs), including relationship ownership, governance, and business planning. Drive partner-related sales and delivery initiatives to accelerate growth and customer success. Identify new business opportunities and align go-to-market strategies with Pegasystems objectives. Build and maintain executive-level relationships with partner organizations. Serve as a trusted advisor to SIs, offering insights on Pegasystems products and best practices. Facilitate training and knowledge-sharing sessions to enhance SI capabilities. Track partnership performance using KPIs, conduct regular reviews, and ensure continuous improvement. Identify risks, improvement areas, and secure executive support for strategic initiatives. Who You Are You are a seasoned Alliance Professional, committed to working with Partners in providing them with leadership on how Pega and Partner can jointly help change the way businesses engage with their customers. You should be passionate about making the worlds leading organizations more effective in maximizing value to their customers. You are Alliance and Partnership professionals with experience of managing alliances with large system integrators or original equipment manufacturers, having CXO-level relationship management and consensus-building skills. Someone who owns outcome, has ability to blend short term goal with long term strategy, ability to comprehend larger picture of business, works in a matrix environment and knows how to get job done, a good communicator with sales and account management skills. What You&aposve Accomplished Bachelors degree required; MBA preferred. 17-22 years of experience in strategic alliances, business development, channels, sales, or marketing, with 5+ years in alliances and partner management. Proven experience in managing partnerships with global SIs or OEMs in enterprise software or solutions. Strong understanding of global business trends and technological advancements. Excellent communication and interpersonal skills to effectively engage with stakeholders at all levels. Ability to thrive in high-growth, fast-paced environments and adapt to changing priorities. Pega Offers You Analysts acclaimed technology leadership across our categories of products for global markets. Continuous learning and development opportunities A fast-paced, exciting, collaborative, and rewarding environment within innovative industries. An innovative, inclusive, agile, flexible, and fun work environment Competitive global benefits program Job ID: 22327 Show more Show less

As a proactive and highly organized Personal Assistant (PA), your main role will involve working directly with our Danish founder to assist in managing daily operations, hiring, internal coordination, external communication, and more. You will be responsible for learning processes, documenting them, and establishing clean, repeatable workflows. Your responsibilities will largely revolve around identifying repeatable patterns and converting them into documented workflows. Your duties will encompass various aspects, including communication and executive support such as managing multiple email accounts and calendars for the founder and the team. You will serve as the primary communication point for clients via chat, contact forms, and email, ensuring timely follow-ups with clients, leads, and external contacts. Additionally, you will be involved in team coordination by maintaining a well-organized backlog, collaborating with external support to resolve impediments, and tracking deadlines and task completions. Furthermore, you will handle administration and bookkeeping tasks by drafting simple documents based on the founder's instructions, organizing company documents and internal file structures, and managing invoices through accounting software. In terms of Pune office operations, you will assist in managing equipment and supplies, maintaining a functional working environment, and aiding in onboarding and setup for local team members. Recruitment coordination will also be part of your responsibilities, including screening candidates, conducting early screening calls, and supporting the onboarding process for new employees. You must possess excellent English skills, both written and verbal, along with exceptional organizational abilities, reliability, and self-management skills. Being unafraid to ask questions, having high IT competence at a user level, maintaining a friendly and professional demeanor, and the ability to work with AI for translation without relying solely on it are essential skills for this role. The position is based in Pune, India, primarily in a co-working space with some flexibility for remote work. It is a full-time role, roughly aligned with Central European Time, and immediate availability is preferred. Communication will primarily be through Discord on a daily basis, with regular video calls with the founder. The expected experience for this role is 0-1 years.,

You will be joining LevelupforWomen, a team of dedicated professionals focusing on clinical nutrition, lifestyle nutrition, and exercise tailored specifically for women. With a track record of aiding more than 300 individuals in achieving goals such as PCOS reversal, structured fat loss, and maternity nutrition, our mission revolves around empowering women through personalized nutrition and lifestyle strategies. As an Executive Assistant based at the Founder's Office in Chandigarh, your primary responsibilities will include managing executive calendars, coordinating meetings, preparing expense reports, and offering comprehensive administrative assistance. Your daily duties will involve streamlining communications, handling correspondence, and supporting executive functions to ensure the seamless operation of the Founder's Office. The ideal candidate for this full-time position should possess proficiency in executive administrative tasks and general administrative duties. Prior experience in preparing and overseeing expense reports, providing executive support by managing schedules and organizing meetings, and exhibiting strong communication skills are essential. A keen eye for detail, exceptional organizational abilities, and the capacity to handle confidential information with discretion are also key requirements for this role. Previous experience in a similar capacity would be advantageous.,

You are a skilled VIP Support Engineer with over 2 years of experience in End-User Services (EUS), MAC, and Desktop Support, responsible for delivering exceptional technical support to executive and high-profile users. Your role requires providing dedicated VIP/End User support, managing Level 2 Desktop Support tasks, supporting MAC and Windows systems, handling remote support, escalating complex technical issues, collaborating with IT teams, and maintaining detailed documentation of user issues and solutions using ticketing tools. Your responsibilities include ensuring minimal downtime for high-priority users, troubleshooting hardware, software, OS, and network issues, configuring, setting up, and troubleshooting MAC and Windows systems, and communicating timely updates to VIP users throughout the support process. You must have proven experience in VIP User Support or Executive Support roles, a strong understanding of EUS and ITIL-based support practices, experience with MAC OS and Windows OS support at L2 level, proficiency in troubleshooting various devices, excellent communication, interpersonal, and problem-solving skills, and familiarity with remote support tools and ticketing systems. Preferred qualifications include ITIL Foundation Certification, experience working in corporate environments, supporting C-Level executives, and familiarity with MDM tools and endpoint security.,

You will be working as an Executive Assistant at DIGICHEM INDUSTRIES PRIVATE LIMITED, a prominent mining and metals company located in Maharashtra, India. Your primary responsibilities will include managing executive calendars, preparing expense reports, providing executive support, and ensuring effective communication within the organization. You will be based in Ulhasnagar and will be expected to handle various administrative tasks on a full-time, on-site basis. To excel in this role, you should possess skills in Executive Administrative Assistance and Executive Support. Experience in handling expense reports and providing administrative assistance will be crucial. Strong communication skills, attention to detail, and excellent organizational abilities are essential for this position. Proficiency in Microsoft Office Suite or similar software is required, along with the ability to work independently and manage multiple tasks efficiently. Any previous experience in the mining and metals industry will be considered a plus. While not mandatory, a Bachelor's degree in Business Administration, Communications, or a related field is preferred for this role. If you are looking to be part of a dynamic team in the mining and metals sector and have the necessary qualifications and skills, we encourage you to apply for this exciting opportunity at DIGICHEM INDUSTRIES PRIVATE LIMITED.,

As a Director - Administrative Operations at Fueling Brains, a dynamic and innovative organization dedicated to revolutionizing education, you will play a pivotal role in managing the administrative, financial, and operational aspects of our expanding real estate portfolio in Chennai. Reporting directly to the Senior Vice President, you will serve as a key liaison with various cross-functional teams, including Finance, Construction, and Facilities, to ensure seamless execution of our real estate strategies. Your primary responsibilities will include overseeing administrative operations and document control processes related to leased and owned properties. You will establish and maintain a centralized document control system with version tracking and retrieval protocols to support audits, renewals, and compliance monitoring. Additionally, you will be responsible for managing financial oversight and real estate accounting, monitoring operational outflows, tracking capital expenditures, and ensuring financial integrity across all locations. In this role, you will design and implement a real-time internal ticketing system for operations-related requests and issue triage. You will be tasked with ensuring timely and visible assignment, tracking, escalation, and closure of tickets, promoting accountability by aligning task owners and due dates across functions. Furthermore, you will lead the operational components of multiple real estate development and improvement projects simultaneously, providing project status reports, risk logs, and resource tracking to the SVP and other stakeholders. As a key member of the team, you will support the SVP in driving deliverables forward by coordinating inputs across departments. You will prepare high-quality management reports, project trackers, and presentations as needed, while also coordinating meeting agendas, priorities, and follow-ups for real estate-related forums. Your role will require exceptional administrative and organizational skills, a strong command of Microsoft Office and workflow tools, proven project management capabilities, and excellent verbal and written communication skills in English. The ideal candidate for this position will possess an MBA with a focus on operations or administration, along with 7-10 years of progressive experience in operations within an operating real estate company. Additionally, a degree in Building Sciences, Facilities Management, or a PMP designation will be preferred. The candidate should have a strong background in real estate financial workflows, large-scale documentation and reporting systems, and the ability to work independently while coordinating with international teams. This is a full-time, on-site role based in Chennai, India, requiring the ability to work with cross-functional and international teams, occasional travel, and flexibility to overlap with North American time zones when necessary. The work environment at Fueling Brains is fast-paced and dynamic, where priorities shift frequently, and initiative is essential. If you are passionate about transforming education and have the necessary skills and experience, we invite you to join us on this exciting journey to unleash the infinite potential of children through holistic education.,

As an L2 IT Support Engineer at Genpact, you will be responsible for efficiently managing incidents and service requests through the CRM tool (ServiceNow) to ensure timely resolution and compliance with SLAs. You will provide professional support to end users, addressing IT issues promptly to enhance overall satisfaction. Additionally, you will deliver high-quality IT support to senior executives, creating a positive impression of IT services. Your role will involve ensuring a seamless onboarding experience for new hires by issuing IT assets and ensuring workstation readiness on Day 1. You will be responsible for preparing IT assets through imaging, media sanitization, quality checks, and labeling. Providing end-to-end support for laptops, desktops, peripherals, and endpoint devices in both Windows and Mac OS environments will also be a part of your responsibilities. You will handle part/unit replacements, reimaging, media sanitization, and quality checks for redeployed IT assets. Additionally, you will coordinate with OEMs and partners for warranty claims and escalations to minimize downtime. Your tasks will include providing support for incidents, service requests, changes, and new infrastructure projects within data center and telecom domains. As an L2 IT Support Engineer, you will support new transitions and infrastructure deployments that require on-site technical assistance. You will also be responsible for performing routine maintenance of training rooms, video conferencing rooms, and ensuring data center hygiene. Managing the full IT asset lifecycle using HAM Pro, including receiving, stacking, recording, issuing, returns, redeployment, disposal/donation, and maintaining accurate asset states will be a part of your role. You will be expected to maintain awareness of SLA commitments and critical metrics, ensuring consistent tracking and performance adherence. Your role will play a crucial part in ensuring the smooth functioning of IT operations and delivering exceptional support to end users and senior executives.,

You will be joining iLife Medical Devices Private Limited in Noida as an Executive Assistant. In this role, you will be responsible for providing executive administrative support, managing expense reports, facilitating communication, and offering general administrative assistance. Your primary focus will be to ensure the smooth functioning of the executive office and assist in various tasks to support the company's operations. To excel in this position, you should possess strong executive administrative assistance and support skills. Experience in managing expense reports is crucial, as well as having excellent communication skills to interact effectively with internal and external stakeholders. Your ability to offer administrative assistance, coupled with exceptional organizational and multitasking skills, will be key to your success in this role. Proficiency in MS Office Suite and Google Drive, Sheets, and MS Excel is essential for this position. You must be able to maintain confidentiality and handle sensitive information with discretion. While previous experience in a similar role is an advantage, your willingness to learn and adapt to the specific requirements of iLife Medical Devices will also be highly valued. If you are a proactive and detail-oriented individual with a passion for providing top-notch administrative support, we encourage you to apply for this exciting opportunity at iLife Medical Devices Private Limited.,

As an L1.5 IT Support Engineer at Genpact, you will play a crucial role in ensuring smooth IT operations and providing top-notch support to end users. With at least 1 year of experience, you will be responsible for handling incidents and service requests efficiently through the CRM tool ServiceNow, guaranteeing timely resolution and adherence to SLAs. Your end user experience management skills will be put to the test as you offer professional support to end users, promptly addressing IT issues and requests to enhance overall satisfaction. Additionally, you will deliver high-quality IT support to senior executives, leaving a positive impression of IT services through your professionalism and efficiency. Onboarding support is another key aspect of your role, where you will ensure new hires have a seamless experience by issuing IT assets on Day 1 and ensuring workstation readiness. You will also be involved in preparing IT assets through imaging, media sanitization, quality checks, and labeling. Your responsibilities will extend to providing end-to-end support for various devices including laptops, desktops, printers, and scanners. Whether it's remote or deskside support, you will be the go-to person for hardware, operating system, and application support in both Windows and Mac OS environments. Vendor and partner coordination will be essential as you liaise with OEMs and partners for warranty claims and escalations to minimize downtime. Moreover, you will provide support for incidents, service requests, changes, and new infrastructure projects within data center and telecom domains. Your role will also involve supporting new transitions and infrastructure deployments that require on-site technical assistance, as well as performing routine checks and maintenance of training rooms, video conferencing rooms, and data center hygiene. Managing the full IT asset lifecycle using HAM Pro will be part of your daily tasks, including receiving, recording, issuing, returning, redeploying, and disposing/donating IT assets while maintaining accurate asset states. Lastly, you will be responsible for monitoring metrics and SLAs to ensure consistent tracking and performance adherence. If you are someone who thrives in a fast-paced IT support environment and enjoys providing exceptional service to end users and senior executives, this role is tailor-made for you. Your attention to detail, problem-solving skills, and ability to work effectively both independently and as part of a team will be key to your success as an L1.5 IT Support Engineer at Genpact.,

This is a full-time, on-site contract role for 1 year, with 1-month completion bonus. Our client, a strategic affiliate of a US-based global investment management firm, is focused on managing up to 10 billion in assets across credit and real estate-related investments. With a nimble and effective team situated in major financial hubs globally, our client boasts a strong track record of delivering value in challenging credit and real estate environments. We are seeking a proactive and meticulous Executive Assistant to provide dedicated on-site support to a team of 4 investment professionals and up to 4 executives remotely. You will play a crucial role in the smooth operation of daily activities by coordinating complex schedules, travel arrangements, meeting preparation, and internal communication. The ideal candidate will be comfortable with multitasking, detail-oriented, and have a strong sense of ownership. Key Responsibilities: - Manage calendars and administrative tasks for up to 3 to 4 senior executives, including deconflicting meetings and appointments, and handling inbound/outbound communications (email/mail). - Provide ad-hoc administrative support for up to 4 executives remotely (based in Asia). - Coordinate complex travel arrangements, such as itineraries, flights, accommodations, ground transfers, and visa-related clearance. - Manage confidential information with discretion and professionalism, and organize special projects to ensure seamless execution. - Liaise effectively with internal and external stakeholders, building and maintaining strong relationships on behalf of the team. Job Requirements: - 8-12 years of executive support to senior management in financial services (wealth management, private equity, investment banking, or venture capital) or international legal firms. Prior experience with client/customer interaction is ideal. - Professional proficiency (read, write, and speak) in English. - Demonstrated ability in managing at least 3 calendars. - Outstanding verbal and written communication skills. - Exceptional interpersonal relationship management. The successful candidate will have the opportunity to work alongside senior executives at a renowned investment manager with a strong presence in the region. You will build a professional network among finance professionals, positioning yourself for long-term career growth within the investment ecosystem.,

You will be working as a full-time Executive Assistant to the Chief Executive Officer of the company, located in Cuddalore. Your primary responsibilities will include providing executive administrative support, managing the CEO's schedule, preparing expense reports, and handling various administrative tasks. In addition, you will be responsible for coordinating meetings, taking meeting minutes, organizing travel arrangements, and ensuring effective communication between the CEO and internal/external stakeholders. To excel in this role, you must possess skills in Executive Administrative Assistance and General Administrative Assistance. Experience in Diary Management and preparing Expense Reports will be crucial. Proficiency in Executive Support tasks, strong organizational and multitasking abilities, as well as excellent written and verbal communication skills are necessary. You should also demonstrate a high level of discretion and confidentiality in handling sensitive information. Proficiency in Office Suite applications such as Word, Excel, PowerPoint, and other office software is required. A Bachelor's degree in Business Administration, Management, or a related field would be preferred. Prior experience in a similar role would be considered advantageous for this position.,

About Blackfrog Technologies: Blackfrog Technologies is a MedTech company dedicated to building advanced cold-chain and connected health solutions in order to ensure the safe and reliable delivery of vaccines, diagnostics, and other biologicals to last-mile settings across India and emerging markets. The company's mission is to eradicate cold chain failures in healthcare and promote equitable access to life-saving interventions. Position Overview: We are currently looking for a proactive and highly organized Executive Assistant to the CEO who can provide top-level administrative and operational support. The ideal candidate will be responsible for managing executive-level coordination and communication, as well as assisting with backend operations related to procurement projects, ISO documentation, and other regulatory compliance requirements. Key Responsibilities: Executive Support: - Manage the CEO's calendar, appointments, meetings, and travel arrangements. - Prepare meeting agendas, take minutes, and follow up on action items. - Draft and proofread official communications, reports, and presentations. - Coordinate internal and external meetings with partners, investors, and stakeholders. - Maintain confidentiality of sensitive information and act as a gatekeeper. Operational & Documentation Support: - Assist in the backend coordination of procurement-related projects, including vendor communication, quotations, and order tracking. - Support documentation for procurement and compliance with internal SOPs. - Maintain and organize company records and paperwork related to certifications, audits, and regulatory bodies. Compliance & Quality Support: - Support documentation for ISO certification, internal quality audits, and process adherence. - Assist in compiling reports and maintaining records required for compliance with quality standards and external partners. - Coordinate between departments to gather necessary information for audit readiness and submission of compliance reports. Other Responsibilities: - Provide administrative support for special projects and new initiatives driven by the CEO. - Support coordination with legal, finance, HR, engineering, production, and other teams on the CEO's behalf. - Take ownership of internal communication flows and follow-ups where required. Qualifications: - Bachelor's degree required; MBA or equivalent is a plus. - 2-4 years of relevant experience, preferably in a fast-paced startup, healthcare, or tech environment. - Strong organizational, writing, and interpersonal skills. - Experience in handling business documentation, quality compliance, and procurement processes is a strong advantage. - Ability to multitask, manage deadlines, and adapt to changing priorities. - Proficiency in MS Office, Google Workspace, and online documentation tools. What We're Looking For: We are seeking a highly dependable, discreet, and detail-oriented individual who can take initiative, communicate clearly, and work independently with minimal supervision. The candidate should be willing to work from our headquarters in Manipal and travel occasionally if needed.,

Job Description: You will be responsible for providing full-time on-site support as an Executive Assistant at our location in Porvorim. Your primary duties will include managing executive schedules, preparing expense reports, offering executive support, and facilitating internal communication within the organization. Additionally, you will provide general administrative assistance to ensure the smooth operation of daily tasks. To excel in this role, you should possess experience in Executive Administrative Assistance and Administrative Assistance, along with the ability to effectively prepare and manage Expense Reports. Your strong Executive Support skills, excellent Communication skills, outstanding organizational abilities, and attention to detail will be crucial for success. Proficiency in office software, particularly Microsoft Office, is a must. You should be adept at multitasking and prioritizing tasks efficiently. While not mandatory, a Bachelor's degree in Business Administration, Communications, or a related field would be advantageous. We look forward to welcoming a dedicated and efficient individual to our team who can contribute to the seamless functioning of our organization.,

As an Executive Assistant at our company located in Vapi, you will be responsible for handling Internal Audits and Tax Audits, providing executive support in daily operations, effectively communicating with internal and external stakeholders, managing administrative tasks, and supporting various departmental needs. We are looking for candidates who are Chartered Accountants with proficiency in handling reports. Strong skills in Executive Support and Communication are essential, along with excellent organizational and multitasking abilities. The ideal candidate should be able to work independently, manage time effectively, and have experience with office software and tools. If you are a detail-oriented professional with a background in accounting and a passion for providing high-level executive support, we encourage you to apply for this full-time on-site role as an Executive Assistant.,

Location: Noida (On-site) Experience: 03?yrs Education: B.Com / BBA / LLB About Dmand.ai Dmand.ai is a USIndia based, pre-seed funded HealthTech GTM platform backed by leading early-stage investors. We help MedTech and HealthTech companies scale faster by combining verified HCP intelligence with targeted, multichannel outreach. The Role Were looking for a sharp, dependable Founders Office Associate to work directly with the founding team and support core operational functions. This includes finance coordination, legal administration, HR ops, and executive support . Its a hands-on, fast-paced role that offers exposure across business verticals . Ideal for early-career professionals looking to build a strong foundation in startup operations. If you&aposre excited about learning by doing and want to grow into a leadership role this is a great opportunity. The Role Finance & Legal Operations: Coordinate with vendors and support accounting, compliance, and documentation workflows Business Communication: Draft briefs, manage calendar and meetings, prepare agendas, and track action items Proofreading & Documentation: Review internal/external communications for clarity, grammar, and consistency HR & Office Admin: Support onboarding, leaves, vendor coordination, and ensure smooth day-to-day operations Process Building: Help design SOPs and simple systems to streamline execution and scale internal ops What You Bring 03 years of experience in finance admin, legal ops, EA, or general operations Background in B.Com , BBA , or LLB preferred Excellent communication skills and attention to detail Proactive, organized, and dependable with high ownership Comfortable using Google Workspace, Excel, and documentation/project tools Why It Matters Work directly with the founders and gain exposure to decision-making at the leadership level Build cross-functional skills in finance, legal, people ops, and internal operations Own meaningful work from day one in a lean, high-trust team Grow rapidly with the business this role will evolve into a senior ops/strategy function. Apply here or drop a mail to : [HIDDEN TEXT] Learn more: https://dmand.ai Show more Show less

Key Responsibilities: Manage the executives calendar, schedule appointments, and coordinate meetings. Handle all correspondence, emails, and phone calls, ensuring timely and professional communication. Prepare reports, presentations, and other documents for internal and external use. * Coordinate travel plans, itineraries, and accommodations. * Act as a liaison between the executive and staff, vendors, and clients. * Maintain confidentiality and handle sensitive information with discretion. * Track key projects, follow up on pending tasks, and ensure deadlines are met. * Organize and maintain office files and records for easy retrieval. * Support in event planning, business meetings, and official engagements. Perform other administrative and operational duties as assigned. Requirements: * Bachelors degree in Business Administration or related field. * Proven experience as an Executive Assistant or similar role. * Excellent written and verbal communication skills (English & Hindi). * Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) * Strong organizational and time-management skills. * Ability to multitask, prioritize, and work under pressure.

Key Responsibilities: Executive Support: Manage calendars, appointments, and travel itineraries for senior leadership. Organize and prepare for meetings, including agendas, presentations, and minutes. Act as the point of contact between executives and internal/external stakeholders. Administrative Management: Draft and review business correspondence, reports, and documents. Manage expense claims, reimbursements, and procurement requests in line with company policies. Maintain files and records in a systematic, confidential manner. Stakeholder Coordination: Liaise with internal teams (HR, Finance, IT) to ensure seamless operations. Coordinate with international teams for scheduling across time zones. Follow up on action items and ensure timely closures. Confidentiality & Discretion: Handle sensitive and confidential information with integrity. Exercise sound judgment in decision-making and communications on behalf of leadership. Required Qualifications & Skills: Education: Bachelor's Degree (any discipline); Diploma in Executive Assistance/Office Management is a plus Experience: 36 years as a Personal Assistant or Executive Assistant in a corporate or shared services setup Skills: Proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Word) Excellent communication and interpersonal skills Strong organizational and multitasking ability Ability to work independently with minimal supervision Discretion and confidentiality are a must

As an Associate in the Office of the CEO, you will be providing executive and administrative support to the CEO by managing priorities, scheduling, assisting with meeting preparation, and coordinating travel arrangements. Your responsibilities will include conducting research, developing key presentations, and communicating directly on behalf of the CEO with staff, donors, and external stakeholders. You will also be required to provide research and analysis on key ventures, meetings, and other preparatory items. Additionally, you will be involved in supporting the implementation and operations of various projects across verticals, taking on short-term projects to assist the CEO and other teams. You will play a crucial role in managing the logistics and coordination of key organizational events, as well as project managing team spaces, meetings, and organizational priorities. Working directly with the Founder and CEO, you will be a thought partner in enabling efficiency and smooth decision-making in all aspects of the CEO's work. You will be responsible for coordinating, scheduling, and prioritizing time and efforts within the organization. Your role will extend to supporting implementation and operations efforts not only for the Founder but also across the entire organization. As an Associate in this role, you will have a comprehensive view of the organization across teams and will have the opportunity to contribute to building The Circle by taking on a variety of projects. Your role will be instrumental in ensuring the effective functioning of the CEO's office and supporting the overall success of the organization.,

The Associate, Office of the CEO at The Circle will have the opportunity to work closely with the Founder and CEO to ensure efficiency and smooth decision-making processes in all areas of the CEO's work. You will be responsible for coordinating schedules, prioritizing tasks, and supporting the implementation of various projects within the organization. Your role will involve providing executive and administrative support to the CEO, as well as contributing to the overall operations and projects of The Circle. As the Associate, you will work on managing the CEO's priorities and time effectively by scheduling appointments, assisting with meeting preparations, and coordinating travel arrangements. You will also be involved in conducting research, developing presentations, and communicating on behalf of the CEO with staff, donors, and external stakeholders. Additionally, you will provide research and analysis on key ventures, meetings, and other preparatory tasks to support the CEO's decision-making process. In terms of implementation and operations support, you will assist in managing projects across different verticals and take on short-term projects to support the CEO and other teams. You will also be responsible for coordinating key organizational events, managing logistics, and project managing team spaces, meetings, and organizational priorities. This role will provide you with a bird's eye view of the organization across teams and the opportunity to contribute to the growth and development of The Circle by actively participating in various projects and initiatives.,

You will be joining Vsun Mobile, a company committed to becoming a top global brand known for delivering high-quality and user-friendly products. Your role as an Executive Assistant will be based in Machhlishahr and will involve providing executive administrative support, managing expense reports, and offering assistance to executives. Your responsibilities will include handling communication, coordinating schedules, and ensuring the smooth functioning of the office environment. To excel in this role, you should possess strong Executive Administrative Assistance and Administrative Assistance skills, experience in managing Expense Reports, and the ability to provide Executive Support. Excellent communication skills, outstanding organizational and multitasking abilities, familiarity with office software and tools, and the capacity to maintain confidentiality and handle sensitive information are essential for this position. Previous experience in a similar role will be advantageous, and a Bachelor's degree in Business Administration or a related field is preferred.,